Recruiter / senior recruiter

Epoch AI is looking for a Recruiter who will own our hiring pipelines end-to-end and help us grow a world-class team. The role will involve managing multiple simultaneous hiring rounds, sourcing and communicating with candidates, and guiding hiring managers through fast and transparent hiring.

About the role

We are looking for a Recruiter or Senior Recruiter to help us evaluate and hire exceptional people across research, engineering, communications, and operations. You will work closely with our Head of People and with hiring managers across every team to scope new roles, design interview processes, and run hiring rounds from job description to signed offer. Most of our hiring managers are researchers hiring for the first time, so your insights on best practices in recruiting are crucial.

Your day-to-day activities will include handling candidate communications, sourcing talent and seeking referrals, screening applications in our ATS, and coordinating interviews and paid work trials. An ideal candidate for this role might already have multiple years of recruiting experience at a small, fast-moving organization. This role is fully remote, and we are able to hire in many countries. We invite anyone who is interested to apply, regardless of background, experience, or credentials. Please do not include a cover letter, photograph, or headshot of yourself, or any personal information that is not relevant to the role for which you're applying (including marital status, age, identity traits, etc.). Applications are rolling.

Key Responsibilities

• Scope new roles with hiring managers: define ideal candidates, must-haves, and realistic timelines before a role opens
• Advertise roles, seek referrals, and proactively source candidates through networks, job boards, communities, and direct outreach
• Design skills assessments and screening filters that mirror real work
• Own candidate communications: fast, warm, and complete responses at every stage
• Screen high volumes of applications quickly and calibrate judgments with hiring teams
• Project-manage 5–10 simultaneous hiring rounds: pipelines, scheduling, budgets, and decision timelines
• As a Senior Recruiter, you would also own more strategic decisions, such as which analytics to track for hiring and making recommendations for the budget size of each hiring round.

What we're looking for

• 1–2+ years of recruiting experience, ideally at a small or early-stage organization, or 3+ for a Senior Recruiter
• Familiarity with applicant tracking systems (we use Lever) and comfort experimenting with AI tools in your workflow
• Familiarity with the AI research landscape and adjacent research/nonprofit communities
• Excellent communication skills most of this job is words, and candidates will experience Epoch through yours. The employee experience begins with you!
• Strong prioritization under pressure: many rounds, many stakeholders, and a clear sense of what matters first
• Transparent reasoning: you explain your judgment calls to hiring managers and push back constructively when a bar seems miscalibrated
• High agency: when you don't know an answer, you find it and answer the question rather than redirecting to someone else
• Ability to travel: our three team retreats per year are strongly recommended for all staff

If you don’t tick all these boxes but think you would be a great fit, please consider applying anyway!

Compensation & Benefits

Annual salary between $105,000 and $140,000 USD, depending on seniority. For successful candidates based in the San Francisco Bay Area, we will adjust salaries upwards to 21% more. In Washington DC and New York City, we will adjust salaries upwards to 10% more. In countries where employment costs are particularly high we will adjust salaries downwards 10%, or 20% in Brazil, Sweden, or France. Salaries are not restricted to USD, and contracts and payments are usually in local currencies. Conversions are based on one-year average exchange rates.

Fully remote environment, including flexible work hours. Competitive global benefits program, including a comprehensive health insurance program—including supplemental benefits specific to a local country, as available and mandated by local law—and life insurance and a pension plan, if applicable in your country. Generous paid time off (PTO), including no specific annual limit, with 30 days PTO per year protected, unlimited personal and sick leave, and 4 months paid parental leave for permanent staff with at least 12 months of tenure (prorated parental leave if less than 12 months). A flexible and generous expense policy for you to spend on equipment and a large range of productivity tools or learning/development opportunities, including unlimited spending on AI tools, subject to regulations and manager approval. Access to our very well-equipped offices in Berkeley, California, including paid meals and a gym, or reimbursement for coworking space in your area, if desired.

Additional Information

While we welcome applicants from all time zones, we prefer candidates who can overlap with UTC–8 (Pacific Time) and UTC (Greenwich Mean Time), as most of our staff work in this range of time zones. We also prefer candidates who can travel: we hold three retreats per year, during which we record podcast episodes and other communication efforts. Please submit all of your application materials in English and note that we require professional level English proficiency.

Epoch is committed to building an inclusive, equitable, and supportive community for you to thrive and do your best work. We’re committed to finding the best people for our team, so please don’t hesitate to apply for a role regardless of your age, gender identity/expression, political identity, personal preferences, physical abilities, veteran status, neurodiversity or any other background.

Please email [email protected] if you have any questions about this role, accessibility requests, or if you want to request an extension to the application deadline. However, we will not review applications submitted to this email address; please submit your application through the link on this page.

About Epoch AI

Epoch AI is a research institute that investigates trends in machine learning and the economic consequences of AI. Our mission is to develop a comprehensive, publicly accessible knowledge base on AI that informs policymakers, industry leaders, and society at large. We strive to achieve both rigor and accessibility to our work, as exemplified by some of our most successful projects, including our database of AI models and our AI trends dashboard. Our body of research includes our work on compute trends (IJCN 2022), data scarcity (ICML 2024), and algorithmic progress (NeurIPS 2024). You can read more about our work and mission on our website and in this Time profile.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.