Program manager, ems education and training / paramedic program director (kentucky ambulance providers association)

PURPOSE: Direct the Rural Healthcare Transformation Fund (RHTF) grant-funded KAPA Regional Training Program as Program Manager and designated Paramedic Program Director. Build on KAPA's existing KBEMS training institute and Medical Director to secure a sponsoring college partnership, obtain a CoAEMSP Letter of Review, and lead the program toward CAAHEP accreditation. Primarily oversee program operations, the Clinical Manager, and implementation staff, and project grant administration.

REPORTING RELATIONSHIP: KAPA-designated supervisor; Coordinate educational and medical oversight with the program's physician Medical Director.

PAY SCALE / ANNUAL COMPENSATION: Annual gross salary of $105,000, plus budgeted employer-paid benefits.

FLSA STATUS: Exempt position

SUPERVISORY RESPONSIBILITIES: Supervise the Clinical Manager and all assigned staff needed to implement the program, including instructional and support personnel. Oversee faculty performance and preceptor preparation through affiliate relationships. This position primarily manages the program; routine teaching is assigned to qualified instructional staff.

PROBATIONARY PERIOD: This job has an initial and promotional probationary period of 6 months

PRINCIPAL RESPONSIBILITIES:

• Lead program operations, scheduling, budget planning, and development. Establish a launch plan for the first paramedic class to begin by September 2027, with required partnerships, resources, and approvals in place. Report milestones and barriers to KAPA leadership.
• Lead development and submission of the CoAEMSP Letter of Review application and self-study; coordinate required workshop attendance, fees, and preliminary site review. KAPA does not currently hold a Letter of Review. Following issuance, lead initial accreditation work, site visits, responses to findings, and reporting toward CAAHEP accreditation.
• Identify and work in partnership with KAPA Board, to secure an eligible sponsoring college partner for the KAPA Regional Training Program. Coordinate sponsorship, consortium governance where needed, and academic-credit or articulation agreements, with approval from authorized representatives.
• Oversee curriculum, lesson plans, laboratory instruction, clinical education, field experience, and capstone internship. Keep instruction aligned with current EMS education standards, scope of practice, and evidence-informed care.
• Supervise the Clinical Manager and assigned program Recruit, orient, support, and evaluate qualified instructors and support personnel; verify credentials and document performance. Delegate teaching and clinical coordination while retaining program oversight and accountability.
• Work with KAPA's existing physician Medical Director on curriculum and assessment approval, student progress, remediation, and graduate readiness. Retain required Medical Director reviews and competency approvals.
• Build clinical and EMS affiliate relationships and maintain written agreements. Arrange sufficient learning opportunities and ensure liaison orientation and capstone preceptor training occur before students are scheduled.
• Monitor each student's knowledge, skills, professional behavior, patient contacts, procedures, and internship progress. Maintain reliable records and apply admissions, progression, remediation, and graduation policies consistently.
• Lead continuous quality improvement. Analyze retention, credentialing results, placement, and graduate and employer feedback; document corrective actions and their results. Submit required outcomes reports and maintain required public disclosures.
• Coordinate advisory committee input and documented program/resource reviews. Maintain current policies, student information, safety practices, and educational continuity Support KBEMS approvals and timely reporting of program changes.
• Other duties as assigned.

MINIMUM REQUIREMENTS/QUALIFICATIONS:

Meet the Paramedic Program Director qualifications below and demonstrate the ability to lead an EMS education program through accreditation. Provide official transcripts, current credentials, a resume, and documentation of teaching and prehospital-care experience.

EDUCATION:

Required: Bachelor's degree from an accredited institution of higher education. The degree may be in any major. Documented education or experience in instructional methodology is also required.

Preferred: Master's degree, especially in EMS, education, or a health-related field. A master's degree is a recommended qualification, not the national minimum.

EXPERIENCE, TRAINING, OR SKILLS:

Required: Academic training and experience equivalent to a paramedic; experience delivering prehospital emergency care; and demonstrated knowledge of current national EMS education and scope-of-practice standards and evidence-informed clinical care.

Preferred KAPA hiring criteria: At least three years of paramedic field experience and two years of EMS teaching, coordination, or program leadership. Strong preference for documented participation in a successful CoAEMSP self-study, site visit, or initial accreditation effort. These experience targets are proposed hiring preferences, not accreditation minimums. Grant administration, budget tracking, and funder reporting experience are also preferred.

SUSTITUTE EDUCATION FOR EXPERIENCE:

No automatic substitution for required prehospital-care experience or paramedic­ equivalent preparation. Documented instructional-methodology education may satisfy that specific qualification.

SUBSTITUE EXPERIENCE FOR EDUCATION:

Not applicable to the required bachelor's degree for this U.S. program. Work experience alone does not satisfy that degree requirement.

SPECIAL REQUIREMENTS:

Proposed KAPA credential requirement: Current unrestricted Kentucky paramedic license, or eligibility to obtain it before performing duties requiring Kentucky licensure. Obtain and maintain KBEMS Paramedic Educator certification before performing instructional duties that require it. Remain eligible for required program personnel approval and credential review.

SPECIAL KNOWLEDGE AND SKILLS:

Accreditation project management; clear writing and evidence organization; adult-learning methods; curriculum and assessment design; student counseling and remediation; data analysis; budget, grant, and staff management; and effective communication with KAPA, GO-HIRE, affiliates, regulators, and accreditors. National Registry paramedic certification and relevant instructor credentials are preferred.

WORKING CONDITIONS:

Work primarily in offices, Virtual classrooms, simulation laboratories, and community training locations, with visits to clinical and EMS affiliates. Evening or weekend work and travel may be needed for instruction and accreditation activities. Primary location, weekly hours, travel expectations, and any remote-work arrangement are to be confirmed.

EQUIPMENT NECESSARY TO PERFORM THE JOB:

Computer, internet access, office software, learning-management and student-tracking systems, telephone.

PHYSICAL REQUIREMENTS AND JOB HAZARDS:

With or without reasonable accommodation, perform computer-based work, communicate with students and partners, travel between assigned sites, and observe or demonstrate assigned laboratory activities. Clinical or field visits may involve infectious exposure, sharps, vehicles, and other site hazards; follow affiliate safety rules and use appropriate protective equipment. Any lifting or patient-care duties must be defined from the actual assignment before posting.

Additional Requirements:

This position requires a clean drug screen prior to and randomly throughout. Must possess a valid driver's license. Background checks may be conducted prior to hire and updated annually. Some local and out of state travel opportunities for training, conferences, workshops, etc. Position may require variations in hours to meet project deadlines to include overtime. Required to maintain a valid driver's license and required to drive a licensed vehicle.

Texting Privacy Policy and Information:

Message type: Informational; you will receive text messages regarding your application and potentially regarding interview scheduling. No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. Message frequency will vary depending on the application process. Msg & data rates may apply. OPT out at any time by texting "Stop".