Job Title: Production Assistant

Reporting To: Production Manager

Job Summary:

The Production Assistant at Triquetra Health will ensure an efficient production execution to support our mission of delivering premium natural health products. This position coordinates with suppliers, manufacturers, and co-packers to maintain material availability, executes production runs aligned with demand forecasts, and oversees financial tracking for inventory and production activities.

Duties & Responsibilities:

Production Execution:

• Determine the quantity of raw materials and packaging needed for upcoming production runs based on stock on hand, stock on order, and demand forecasts.
• Execute production runs, ensuring timely availability of finished products.
• Track inventory levels of raw materials and packaging to maintain accurate stock records.

Purchase Order Management and Supplier Coordination:

• Create, issue, and manage Purchase Orders (POs) for raw materials and packaging, collaborating with suppliers, manufacturers, and co-packers to ensure material availability, timely delivery, and efficient production flow.
• Create, issue, and manage Blanket Purchase Orders (BPOs) based on sales forecasts and production planning for a 6- to 12-month timeframe. Monitor BPO utilization, maintain current commitments, and coordinate with suppliers to ensure sufficient inventory levels, continuous material availability, and prevention of stock-outs.

Standard Operating Procedures (SOPs):

• Create and maintain Standard Operating Procedures (SOPs) for production processes.

Process & Cost Optimization:

• Streamline processes and tools to enhance operational efficiency and reduce costs.

Financial Tracking:

• Track invoices and ensure timely financial processing for all production activities.

Compliance & Regulatory Support:

• Support and contribute to compliance projects, ensuring adherence to regulatory standards and internal policies.

Additional Support:

• Perform any additional tasks as required by management to support smooth operations.

Must-Have Qualifications

• Minimum 2 years of experience in the dietary supplement, nutraceutical, food, pharmaceutical, or consumer packaged goods (CPG) manufacturing industry.
• Experience creating, issuing, and managing Purchase Orders (POs) for raw materials and packaging components.
• Experience managing supplier relationships and coordinating material deliveries to support production schedules.
• Experience creating, maintaining, and tracking Blanket Purchase Orders (BPOs) to ensure continuous material availability and prevent stock-outs.
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines.
• Proficiency in Google Sheets.
• Strong analytical and problem-solving skills with the ability to identify supply chain risks and escalate issues proactively.
• Excellent verbal and written communication skills with suppliers, manufacturers, co-packers, and internal departments.
• High attention to detail and accuracy in purchasing, inventory management (raw materials & packaging), and financial tracking.
• Experience tracking invoices and supporting timely financial processing.
• Ability to create, maintain, and follow Standard Operating Procedures (SOPs).
• Self-motivated, dependable, and capable of working independently with minimal supervision.

Requirements

• Prior experience in production coordination, supply chain, or inventory management is a plus.
• Strong organizational and time management skills with the ability to handle multiple priorities.
• Detail-oriented with a focus on accuracy in tracking inventory, POs, and financial records.
• Proficient in Google Workspace and Microsoft Excel; experience with inventory or ERP tools is a plus.
• Comfortable creating and updating Standard Operating Procedures (SOPs).
• Strong communication skills for coordinating with suppliers, co-packers, and internal teams.
• Basic understanding of compliance and regulatory processes in production or manufacturing.
• Problem-solver with the ability to identify process inefficiencies and suggest improvements.
• Must be willing to work from 9:00 AM to 6:00 PM Eastern Standard Time.
• Must be amenable to using a time-tracking tool during work hours.