Plan Estimator

Natural Elements Painting & Repair (NEPR) is hiring a full-time, hourly, Plan Estimator to support our commercial estimating and sales process. This role is ideal for someone who is highly organized, detail-oriented, comfortable working with numbers and documents, and eager to learn construction estimating systems and processes.

The Plan Estimator will help review project plans, prepare and support commercial estimates, organize bid information, assist with proposal development, follow up on submitted estimates, and keep the company's sales and estimating systems accurate and current. This is a remote position for someone who can work during Eastern Standard Time business hours, communicate clearly and professionally, and take ownership of assigned tasks while receiving guidance and review from management or a senior estimating team member when needed.

About Natural Elements Painting & Repair

Natural Elements Painting & Repair is a U.S.-based commercial and residential painting, repair, and waterproofing company serving North Central Florida. We are known for delivering reliable service, high-quality work, clear communication, and strong client relationships. Our team values service, respect, learning, ownership, and health. We are looking for someone who takes pride in accurate work, follows through on commitments, asks good questions, and wants to grow with a team that values accountability and continuous improvement.

Key Responsibilities

• Work under the direction of the Senior Plan Estimator.
• Begin with smaller, less complex projects and complete work for review before taking on more complex assignments.
• Follow the work calendar for bid deadlines, takeoffs, proposals, follow-ups, training, and review meetings.
• Communicate promptly about questions, conflicts, or deadlines at risk.
• Track assigned bids, deadlines, addenda, estimate status, and proposal follow-ups in NEPR's Estimate Tracking List.
• Create and organize project folders for assigned bids.
• Review plans, specifications, bid forms, and addenda and identify scope of work first before doing takeoffs using the Scope Review Checklist each project.
• Prepare Takeoffs and draft estimates, scope notes, exclusions, clarifications, alternates, and proposal information for review.
• Make estimate revisions based on internal feedback, client updates, addenda, pricing changes, or scope changes.
• Maintain organized estimate files, plan documents, proposal versions, notes, bid correspondence, and supporting documentation.
• Follow up on submitted commercial estimates and proposals.
• Communicate professionally with prospects, clients, general contractors, property managers, builders, vendors, and internal team members.
• Update Pipedrive and other required systems after client interactions and follow-up activity.
• Escalate unclear, complex, high-value, or margin-sensitive items to management before proposals are finalized.
• Participate in estimate reviews, pipeline reviews, sales meetings, and training as assigned.
• Follow company documentation, communication, cybersecurity, password, device, and confidentiality procedures.

Systems and Tools Used

This role will regularly use platforms such as: ZZ Estimate / Togal AI, Chat GPT, PaintScout, Pipedrive, Google Drive, Google Sheets, Google Calendar, Slack, Connecteam, 1Password, BuildingConnected, Procore, or related online bid platforms.

Experience

Experience with any estimating software and being able to read and understand construction documents is a must. Pipedrive, Google Workspace, or bid platforms are helpful but not required for the right candidate.

What We're Looking For

• Demonstrate understanding of estimating fundamentals, including reviewing project documents, identifying scope, completing takeoffs, and documenting assumptions and exclusions.
• Strong critical-thinking skills: able to compare plans, specifications, bid forms, and addenda; notice gaps or conflicts; and ask relevant questions instead of making unsupported assumptions.
• Clear, concise, and professional written and spoken English for communicating with GCs, sales representatives, and the internal team; explaining estimate questions; and following up on assigned bids.
• Confidence in conducting professional follow-ups and representing NEPR accurately, without making commitments or changing scope without approval.
• Ability to research unfamiliar paint, coating, or sealant products using manufacturer specifications and technical data, contact product representatives when needed, and clearly summarize findings for review.
• Careful work habits, openness to feedback, and willingness to learn NEPR's estimating methods, product standards, software, and review process.
• Prior estimating, takeoff, painting, construction-document, or construction-product research experience is preferred.
• Ability to track follow-ups, bid activity, sales outcomes, and gross margin performance.
• Willingness to comply with company cybersecurity, password, device, and IT security requirements.
• Reliable internet service and an updated computer capable of supporting estimating software, online bid platforms, video meetings, and company communication systems.

Schedule

Full time, hourly position. Must be available to work during 8am-5pm Eastern Standard Time business hours. All hours worked must be accurately recorded in the company's approved timekeeping system. Overtime, if applicable, must be approved in advance by management and will be paid in accordance with applicable law.

Compensation and Benefits

$7.00 to $8.00 per hour, based on experience and performance. Full-time hourly position. 80 hours of PTO (10 full days) and 7 paid US holidays. Opportunity for expanded hours based on performance, workload, business needs, and company growth.

Success in This Role Looks Like

• Consistently follow NEPR's Project Scope Review Checklist, avoid repeating previously identified scope omissions, and escalate unclear items.
• By around 90 days, can manage routine small-to-medium bids with increasing independence, from tracking and document review through takeoff, draft estimate, proposal preparation, and follow-up.
• Estimates and proposals remain subject to required review.
• Completes assigned work on schedule and keeps bid deadlines, addenda, proposal status, follow-up dates, and next steps current in the Estimate Tracking List and calendar.
• Keeps project folders, estimate files, proposal versions, notes, assumptions, and supporting documents organized and easy to review.
• Completes assigned proposal follow-ups professionally, records responses or changes, and updates the Plan Estimating Manager.
• Communicates missing information, scope conflicts, and pricing or margin questions promptly.
• Updates Pipedrive and other company systems as assigned after training.

Why Join Natural Elements Painting & Repair?

Natural Elements Painting & Repair values ownership, problem-solving, learning, respect, and high-quality service. This role is a strong fit for someone who enjoys detailed work, wants to learn estimating and commercial sales support, and takes pride in helping a team stay organized and responsive. You will have the opportunity to support real commercial opportunities, learn valuable construction estimating systems, and contribute directly to the growth of a company that values accountability, communication, and continuous improvement.

Equal Opportunity Employer

Natural Elements Painting & Repair is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, veteran status, or any other protected characteristic under federal, state, or local law. We provide reasonable accommodations for applicants and employees as required by law.