Events manager

Apply Job Type Full-time

Arrowfly is seeking a qualified and dynamic individual for the position of Events Manager. This position requires an individual with multi-tasking abilities and high attention to detail. This individual will need to thrive in a fast-paced, deadline-driven environment and be comfortable with events technology. The Events Manager will own the end-to-end planning, coordination, and execution of multiple events across the Arrowfly portfolio — including conferences, expos, forums, and customer-focused experiences that advance business objectives, drive audience engagement, and deliver measurable results. This role requires a blend of strategic thinking, operational precision, and creative execution to ensure each event reinforces our reputation for delivering compelling, high-value industry experiences. The Events Manager position is a remote position, with regular overnight travel for live events and team functions.

Key Responsibilities:

• Lead and manage the lifecycle of multiple events, ensuring alignment with business goals, brand standards, and audience needs.
• Maintain detailed event plans, and timelines, operational checklists to drive consistency and flawless execution.
• Coordinate logistics for all aspects of live events, including signage, food & beverage, on-site operations and room block management.
• Build and manage relationships with venues, suppliers, speakers, entertainment partners, and service providers, negotiating contracts to secure favorable terms.
• Partner cross-functionally with Marketing, Sales, Editorial, Design, and Events teams to integrate event programming.
• Lead on-site management, vendor coordination, and real-time problem solving during event activation.
• Measure event performance through analytics, attendance metrics, and post-event reporting to assess impact and refine future strategies.
• Conduct post-event evaluations, lead debriefs with stakeholders, and present actionable insights that inform improvements and enhance ROI.

Requirements

WHAT YOU BRING

• 3+ years of live events production experience.
• Bachelor's degree in hospitality, marketing or applicable field strongly preferred.
• Expert at managing multiple workstreams at once—budgets, contracts, timelines, floor plans, and run-of-show details—ensuring nothing is overlooked, from napkins to A/V hookups.
• Clear, confident communicator in writing and in person, able to negotiate with vendors, manage stakeholder expectations, and lead on-site staff with authority and empathy.
• Calm under pressure and quick on your feet when “Murphy’s Law” strikes—resolving last-minute challenges such as speaker delays, weather issues, or technical failures without disrupting the experience.
• Able to pivot seamlessly in response to changes in weather, venue constraints, guest lists, or schedules—keeping execution smooth and stress-free.
• Adept at Budget Management; proficient in tracking expenses, forecasting spend, and using financial tools to maximize ROI.
• Comfortable with event technology platforms and tools.
• Detailed contract management skills, including strong record-keeping and relationship management across a wide vendor portfolio, from venues and AV to security and catering.
• Able to travel frequently for onsite events-related duties.

WHAT WE OFFER

We believe that a highly engaged events audience is our greatest asset. You will have the unique opportunity to drive strategy, build processes and systems and lead events across our portfolios, backed by a team that values robust technical infrastructure and continuous innovation. In addition, the following benefits are available:

• Competitive salary
• Premium medical, dental, vision and other health plans – you choose what fits your needs
• Full vested 401(k) match to help you prepare for your future
• Generous paid time off, including vacation, sick, float, bereavement, 12 office holidays and flexible working hours
• Supportive work/life balance and paid parental leave
• Dynamic, dedicated, fun and hard-working environment
• A collaborative work environment in a growing market
• Consistently ranked as a Top Workplace and included on the Forbes 5000 Fastest Growing Companies for 5+ years

ABOUT ARROWFLY

Arrowfly is a live and digital B2B destination serving professionals across the engineering, healthcare, food, retail and hospitality sectors. The company delivers trusted journalism and editorial content, industry-defining events, and digital measurement tools, all backed by an established reputation for independence and credibility in the markets it serves. This is an opportunity to join a company in active transformation, with a portfolio of 40+ events, a growing team, and the ambition to build something that sets the standard for B2B events. Our values are simple: The Audience Comes First, Raise the Bar, Unite the Community, Surface What Matters Most, and Track What Works. If those resonate with how you work, you'll fit right in.

ATTENTION CANDIDATES:

Beware of Job Scams & Protect Yourself At Arrowfly, we prioritize your well-being and safety during your career search. Unfortunately, scammers often exploit candidates with fraudulent job offers. Please keep an eye out for fake listings, individuals posing as representatives from our company, unsolicited email offers, and informational material scams. Arrowfly will never ask for your personal information via a text message or Gmail account, nor will we offer employment that requires an upfront purchase of equipment or other items. If you encounter anything that may look suspicious, please contact us through our company website and report it to the authorities at the FTC. Thank you and best of luck in your search!