EVOCS OVERVIEW

EVOCS was founded with a clear purpose: to help businesses operate more effectively, solve complex challenges, and create opportunities for growth through practical expertise and technology solutions.

As an IT consulting firm, we work with our clients to understand their needs, identify the right technologies, and deliver solutions that improve performance and support their business objectives.

Today, EVOCS is a trusted technology partner to a growing number of organizations and industry leaders. Our team combines technical expertise, business understanding, and a commitment to quality to deliver effective solutions and build lasting client relationships based on responsiveness, consistency, and results.

Role Overview

This is the administrative coordinator role for Delivery and Operations. It keeps records accurate, deadlines met, and recurring cycles running so that Delivery Directors, PMs, and Operations leads spend their time on delivery rather than on chasing and filing.

The scope is deliberately broad. The core is contract intake, HubSpot pipeline hygiene, project record upkeep, and recurring reporting — but the role is expected to absorb administrative work across both functions as priorities shift.

The common thread is that nothing sits, nothing goes stale, and nothing is missed. Accuracy, cadence, and follow-through are the core skillsets. This position does not make commercial, scope, or resourcing decisions.

This is a hands-on execution role. There are no direct reports and nothing to delegate. The work is done by the person in the seat.

What you will do

In this role, you will:

• Contract intake and recording
• HubSpot pipeline hygiene and deadline tracking
• Project and system record upkeep
• Recurring reporting and governance support
• General administrative support

What you will bring

The top candidate will have the following skills:

• Administrative or operations coordination experience in a professional services environment.
• High accuracy under time pressure — data-entry precision is the primary requirement of this role.
• Working proficiency with a CRM and a work management platform. HubSpot and ClickUp preferred.
• Clear, concise written English; notifications must be actionable at a glance.
• Comfortable holding multiple unrelated queues at once and switching between them without dropping items.
• Follow-through — closes loops, chases outstanding items without prompting, and knows what to escalate rather than what to solve.
• Genuinely comfortable with repetitive, detailed execution work — satisfaction comes from a clean queue, not from directing others.
• Discretion with confidential information, including redaction and restricted distribution.

Our Values

We are privileged to serve our loyal customer base in our mission to build lasting relationships with our clients based on trust and mutual success. We strive to deliver exceptional quality and consistency through a white-glove approach. By empowering businesses with tailored solutions and insights, we help them achieve their goals and navigate the ever-evolving tech landscape.

The values we live by:

• Customer-centric Solutions
• Innovation & Excellence
• Integrity & Transparency
• Data-driven Decision Making

Need to Know

The posting will be active for a minimum of 3 days. The active posting will continue to extend by 3 days until the position is filled.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.