Contract services coordinator

The University of Southern California (USC) Department of Facilities Planning & Management (FPM) is seeking a Contract Services Coordinator to join its team.

The Work You Will Do

The Contract Services Coordinator assists with planning and coordinating assigned service contracts. Reviews contract agreements to ensure contracted services are provided. Assesses service quality to ensure compliance with university policies and procedures, state and federal laws and regulations, and contract specifications. Administers, extends, negotiates, and terminates standard contracts.

The Contract Services Coordinator:

• Prepares contract documents, amendments, and other documents related to specific projects or services for the department.
• Inspects work quality and reviews agreements to ensure contracted services are provided in accordance with contract requirements.
• Routes documents for internal approval and external signature.
• Ensures routing approvals and executed documents are uploaded to the department’s project management information system and properly distributed.
• Reviews contract request documentation for completeness.
• Reviews certificates of insurance to verify compliance with contract requirements.
• Communicates with project managers, consultants, architects, and contractors to obtain necessary information to create contract documents.
• Assists new vendors with procurement process requirements.
• Liaises with customers to discuss and address service issues.
• Identifies possible impacts or outcomes and presents recommendations.
• Maintains contract logs and tracks master agreement expiration dates.
• Issues amendments to extend contract documents.
• Develops and maintains an internal database system to monitor and track contract services activity and information.
• Maintains statistical information regarding contract services and generates reports, as needed.
• Promotes an environment that fosters inclusive relationships and creates unbiased opportunities for contributions through ideas, words, and actions that uphold the principles of the USC Code of Ethics.

The salary range for this position is $46.00 - 49.00 per hour. When extending an offer of employment, the University of Southern California considers factors such as, but not limited to, the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Job Qualifications

All candidates for the position must meet the following minimum qualifications:

• 5 years of combined experience/education as a substitute for minimum work experience
• Ability to comprehend contract language.
• Experience in facilities maintenance and contract administration.
• Demonstrated skill and ability to draft requests for proposals and contractual agreements from standard, existing university contracts.
• Customer service experience.
• Proficiency with relevant scanning/imaging applications (e.g., Adobe Acrobat Pro).
• Excellent written and oral communication skills.

The ideal candidate for the Contract Services Coordinator position meets the following preferred qualifications:

• Bachelor’s degree
• 6 years of combined experience/education as a substitute for minimum work experience
• Comprehensive understanding of current laws and regulations covering contractual agreements.
• Experience coordinating contracts in university environments.
• Proficient MS office word and excel
• Proficient project management system databases

About USC FPM

FPM (formerly named Capital Construction & Development / Facilities Management Services) is responsible for planning, developing, and maintaining the breadth of facilities at USC and is also dedicated to creating a safe environment for our USC community. Woven into every service, safety is of utmost importance. FPM is a diverse group of innovative and talented professionals who provide high-quality facilities construction, operations, and maintenance services at USC and serve as dedicated stewards of USC and FPM core values. FPM values employee recognition, accountability, collaboration, respect, and trust.

Come and join the FPM team - a team that works as trusted partners, shaping an environment of innovation and excellence. Apply today!

Minimum Education:

Associate's degree

Additional Education Requirements

Combined experience/education as substitute for minimum education

Minimum Experience:

3 years

Additional Experience Requirements

Combined experience/education as substitute for minimum work experience

Minimum Skills:

Ability to comprehend contract language. Facilities maintenance and contract administration. Demonstrated skill and ability to draft requests for proposals and contractual agreements from standard, existing university contracts. Customer service experience. Proficiency with relevant scanning/imaging applications (e.g., Adobe Acrobat Pro). Excellent written and oral communication skills.

Preferred Experience:

5 years

Preferred Skills:

Comprehensive understanding of current laws and regulations covering contractual agreements. Experience coordinating contracts in university environments.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.

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