Construction Project Coordinator (Virtual Assistant)

About Pro Work

Pro Work is a Central Florida design-build construction company specializing in residential remodeling, home additions, custom homes, and commercial construction. The team is committed to quality craftsmanship, organized project management, and clear communication throughout every project.

We are looking for an experienced Construction Project Coordinator to support our construction and remodeling operations remotely. This role is ideal for someone with a background in construction who can keep projects organized, coordinate schedules, follow up with subcontractors, and help project managers stay on top of timelines, documentation, and budgets.

Candidates with experience in construction estimating, job costing, and budget tracking will receive strong consideration.

Key Responsibilities

• Project Coordination and Production Support
  • Assist project managers with the daily coordination of active construction and remodeling projects.
  • Maintain project schedules, milestones, task lists, and progress updates.
  • Track outstanding tasks, identify potential delays, and follow up with responsible parties.
  • Coordinate communication among project managers, subcontractors, vendors, and internal team members.
  • Prepare project status reports and meeting notes for management.
• Scheduling and Subcontractor Coordination
  • Coordinate subcontractor schedules, vendor appointments, and material deliveries.
  • Confirm upcoming project activities and communicate scheduling changes.
  • Follow up on subcontractor proposals, pricing, and required documentation.
  • Maintain accurate subcontractor contact information and project assignments.
  • Track material orders and expected delivery dates.
• Job Costing and Budget Tracking
  • Assist with monitoring actual project costs against approved budgets.
  • Organize subcontractor quotes, vendor invoices, purchase orders, and change orders.
  • Maintain accurate job-cost records and identify potential cost discrepancies.
  • Prepare job-cost reports and financial summaries to support project profitability.
• Construction Estimating Support
  • Assist with preparing construction estimates, cost breakdowns, and project budgets.
  • Request and compare material, labor, vendor, and subcontractor pricing.
  • Review construction plans, specifications, and scopes of work to support estimating.
  • Maintain estimating templates and historical cost information.
• Documentation and Administrative Support
  • Maintain organized digital project files and construction documentation.
  • Track permits, inspections, submittals, and other project paperwork.
  • Update project management software, spreadsheets, and tracking systems.
  • Assist with purchase orders, change orders, project correspondence, and follow-up reports.
  • Ensure project information is accurate, current, and accessible to the team.

Required Qualifications

• At least 2 years of experience in construction administration, project coordination, production coordination, or a similar construction-related role.
• Working knowledge of residential or commercial construction processes.
• Experience coordinating project schedules, multiple tasks, and deadlines.
• Strong organizational skills and attention to detail.
• Excellent written and verbal English communication skills.
• Proficiency in Microsoft Excel, Google Sheets, and digital document management.
• Ability to communicate professionally with subcontractors, vendors, and internal teams.
• Ability to work independently, anticipate follow-ups, and meet deadlines in a remote environment.
• Reliable internet connection and a suitable remote workspace.

Preferred Qualifications

• Experience with construction job costing, budget tracking, or project financial reporting.
• Experience with construction estimating and quantity takeoffs.
• Ability to review construction plans, specifications, and scopes of work.
• Familiarity with residential remodeling and design-build projects.
• Experience with Buildertrend, CoConstruct, Procore, or similar construction management platforms.
• Familiarity with QuickBooks or construction accounting systems.
• Experience managing purchase orders, change orders, and subcontractor agreements.
• Previous experience supporting a US-based general contractor or remodeling company.

Compensation

The hourly rate is $10-$15 USD, depending on relevant construction experience, technical skills, and qualifications.

How to Apply

If you have a strong construction background, excellent organizational skills, and the ability to keep projects moving through proactive coordination and follow-through, we would love to hear from you. Please submit your application highlighting your construction experience, project coordination responsibilities, software proficiency, and any experience with estimating, job costing, or budget tracking.