Bim coordinator, automated security design services

Location: This position may be performed on-site or remotely. If the employee is local, in the San Diego, California region, the position may be hybrid. Hybrid work model: 60% on-site, 40% remote. The incumbent must be able to support survey activity across multiple U.S. time zones, and international survey activity as the program expands. Occasional travel may be required.

General Summary: The BIM Coordinator oversees the site survey program for 4Liberty’s Automated Security Design Services (ADS) practice, coordinating survey activities across multiple client programs to ensure timely execution, accurate data collection, and quality control. The role manages survey resource coordination, scheduling, field execution oversight, and technical review of survey deliverables to ensure data is complete and accurate before release to design. The BIM Coordinator also verifies alignment between client scope documents and survey-based conceptual drawings, maintains program tracking and performance reporting, and communicates status, capacity, and risks to the Senior Manager. This position helps ensure reliable survey data supports accurate downstream design deliverables across a growing portfolio of clients.

Supervision Level: Reports to Senior Manager, Automated Security Design Services. This position has no direct reports. The incumbent coordinates subcontracted field resources and works cross-functionally with the Subcontractor Manager, contracts and work order administration, design staff, the Security PMO, and client program counterparts.

Responsibilities:

• SURVEY INTAKE AND PLANNING: Receives and logs survey requests across all ADS client programs, and maintains a single view of the survey pipeline. Validates scope at intake, including site list, door counts, facility type, access requirements, and survey window. Confirms required client-provided inputs are in hand before scheduling, including floor plans, existing system documentation, load schedules, and panel configuration data. Forecasts survey demand and resource requirements across programs, and flags capacity constraints early.
• RESOURCE IDENTIFICATION: Works with the Subcontractor Manager to identify qualified subcontracted survey resources by region, based on bench strength, available capacity, qualification, and past performance. Assesses required surveyor-days against the client's survey window and identifies where crew size or schedule must change to meet the commitment. Presents the resource recommendation to the Senior Manager for approval prior to engagement. Reviews the subcontractor's plan of execution and reconciles it against the program deadline and access lead-time requirements.
• SCHEDULING AND MOBILIZATION: Schedules surveys against program lead-time requirements, including the minimum lead time from survey confirmation to mobilization. Confirms site access, escorts, badging, and facility clearances with the client in advance of each scheduled survey. Coordinates travel and mobilization logistics with the assigned subcontractor. Manages reschedules, cancellations, and remobilization, and identifies the commercial impact for disposition.
• WORK ORDER AND COMMERCIAL COORDINATION: Works with contracts administration to issue work orders for each survey engagement, applying pricing direction provided by the Senior Manager. Confirms site list, door counts, and scope on the work order prior to issue. Identifies conditions discovered in the field that exceed program assumptions and routes them for change order disposition. Tracks work order status through to closeout and invoicing readiness.
• FIELD EXECUTION OVERSIGHT: Manages survey check-in and check-out with the subcontracted resource and the client site point of contact. Monitors survey progress daily against the plan of execution and reports deviations immediately. Serves as the first escalation point for field issues, access failures, and site-not-ready conditions. Documents field conditions that affect scope, schedule, or cost.
• TECHNICAL QUALITY CONTROL: Performs technical quality control on returned survey data against program standard, including door-level device capture, device classification, electrified hardware and reader documentation, communications room and head-end capture, panel capacity, naming conventions, and photographic completeness. Verifies the field data platform record is complete, correctly structured, and consistent across the site before release to design. Returns non-conformant surveys to the subcontractor with documented findings and manages the correction cycle to closure. Confirms survey completeness and notifies the client that the survey is complete. Releases verified survey data to the design team and confirms the handoff.
• BID AND SCOPE VERIFICATION: Reviews bids and scope documents received from the client against the conceptual drawings finalized in the field data platform from our site surveys. Verifies that device counts, device types, and device locations on the bid reconcile to the survey record and the conceptual design. Identifies discrepancies, omissions, and scope gaps before the package reaches the design team. Documents findings and routes them to the client for resolution ahead of design start, so the scope baseline is settled before design work begins. Confirms alignment between the approved scope and the survey data released to design.
• TRACKING AND PROGRAM REPORTING: Maintains the survey register across all client programs as the single source of truth for survey status. Tracks cycle time against committed service levels, including request to schedule, schedule to mobilization, and survey completion to design release. Builds and maintains dashboards and throughput reporting covering survey volume, capacity utilization, quality findings, and schedule performance. Reports program status, capacity, risk, and escalations to the Senior Manager on a defined cadence.
• CLOSEOUT AND CONTINUOUS IMPROVEMENT: Confirms all survey deliverables and documentation are complete and filed to program standard. Closes the work order and confirms readiness for invoicing. Captures lessons learned and recurring quality findings, and drives corrective action with the Subcontractor Manager. Identifies and implements improvements to survey process, templates, checklists, and standards. Performs other duties as assigned.

Knowledge, Skills, and Abilities:

Experience: A minimum of 3 years of experience coordinating field resources, schedules, or subcontractors across multiple concurrent projects or sites; 5 or more years preferred. Demonstrated experience in the electronic security, low voltage, or building systems industry sufficient to evaluate survey data on technical merit. Experience managing subcontracted or third-party field resources against defined scope, schedule, and quality standards. Experience with multi-site or program-level delivery operating to committed service levels. This experience may have been gained with a security systems integrator, an engineering or security consultancy, a facilities or construction program organization, a government or public agency, or an owner-side security organization. An equivalent combination of experience, certification, and demonstrated capability will be considered in place of the stated minimums.

A combination of experience, education, and/or training which demonstrates the following knowledge, skills, and abilities: Ability to perform technical review of security survey data and identify incomplete, inconsistent, or inaccurate content without supervision. Strong scheduling and logistics discipline across many concurrent engagements, time zones, and geographies. Proficiency building and maintaining trackers, registers, and reporting in Smartsheet, Excel, or an equivalent platform. Experience with a cloud-based field data or asset management platform; SiteOwl experience preferred. Ability to read and interpret floor plans, device schedules, conceptual drawings, and existing system documentation. Ability to reconcile a client bid or scope document against survey data and conceptual design, and identify what is missing before it becomes a design problem. Detail-oriented, with the organizational and follow-up discipline to hold many open engagements without losing track of any of them. Excellent verbal, written, and interpersonal skills; skillset will be evaluated prior to engagement.

Knowledge of: Electronic security systems, including access control, video surveillance, intrusion detection, and intercom, at a level sufficient to judge whether a survey captured them correctly. Door-level survey content, including card readers, electrified door hardware, door position switches, request-to-exit devices, and associated components. Communications room and head-end content, including access control panels, power systems, network termination points, and panel capacity constraints. Device classification, tagging, and naming conventions, and why consistency across a portfolio matters downstream. Field survey execution practice, including site access requirements, escorts, badging, and client-side readiness obligations. Program service levels and lead-time commitments, and the conditions that trigger remobilization or change order. Subcontractor coordination practice, including scope definition, work order issuance, performance tracking, and corrective action. Smartsheet, Power BI, MS Office Suite, and cloud-based field data platforms.

Ability to: Work across multiple time zones and adjust availability to support nationwide and international survey activity. Hold subcontracted resources to standard without direct authority over them. Manage a high volume of concurrent engagements without loss of accuracy. Escalate early and with the facts assembled. Work well under pressure and reprioritize as program conditions change. Communicate clearly with client counterparts, field resources, and internal stakeholders. Work in a dynamic, fast-moving team environment and independently as needed.

Technical Knowledge of the Following: Electronic security systems survey content and documentation standards. Field data capture platforms and asset record management. Scheduling, resource planning, and capacity management across concurrent programs. Quality control practice, findings documentation, and corrective action tracking. Work order administration and program cost tracking. Register, dashboard, and reporting construction.

Preferred: AutoCAD or Bluebeam Revu for reviewing plans and markups.

Education/Certification: Associate's or bachelor's degree in a technical, construction management, business, or related discipline; or an equivalent combination of certifications and hands-on experience. Physical Security Professional (PSP) through ASIS International, or NICET certification in Electronic Safety and Security, is a plus. Project management certification such as CAPM or PMP is a plus. Manufacturer or platform certifications in access control or video management are a plus.

Preferred Qualifications: Experience with utility, infrastructure, or low-voltage security design projects. Understanding of physical security elements (e.g., fencing, cameras, barriers) as they relate to site planning and BIM coordination.

Physical Demands: Physical demands are representative of those that an employee must meet to perform the essential functions of this job successfully. While performing this job, the employee may be exposed to weather conditions prevalent at the time. Sit or stand at a desk and use a computer workstation for up to 6 hours per day. Reach and use hands and fingers to feel objects or controls. Climb stairs and walk on uneven or unpaved surfaces. Traverse inclined or rough terrain. Occasionally lift and/or move up to 15 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Salary: The salary range for this role is $76,000 – $90,000. This range is only applicable for jobs to be performed in San Diego, CA. This is the lowest to highest pay scale we reasonably expect to pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the pay range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, and business or organizational needs.