Associate clinical project manager

Sumitomo Pharma Co., Ltd., is a global pharmaceutical company based in Japan with operations in the U.S. (Sumitomo Pharma America, Inc.), focused on addressing patient needs in oncology, urology, women's health, rare diseases, cell & gene therapies and CNS. With several marketed products and a diverse pipeline of early- to late-stage investigational assets, we aim to accelerate discovery, research, and development to bring novel therapies to patients sooner. For more information on SMPA, visit our website https://www.us.sumitomo-pharma.com or follow us on LinkedIn.

Job Overview

Responsible for assisting the Clinical Project Manager (CPM) with the planning, implementation, execution, and management of multiple clinical studies by supporting the CPM in overseeing day-to-day operations and assisting as needed with the management of outside Clinical Research Organizations.

Job Duties and Responsibilities

• Supports the CPM to design, develop, and deliver the clinical study per agreed upon timelines.
• Assists in the planning and communication with cross-functional teams to ensure proper execution and conduct of the clinical trial; generates quality clinical data.
• Monitors the status of clinical data collection of assigned clinical trials.
• Assists with preparation of potential investigator site lists and assists with their evaluation for inclusion in the study.
• Prepares and reviews study-related plans and documents when required.
• Reviews study-related plans generated by CROs and vendors, and ensures the documents are in accordance with GCP regulatory requirements and consistent with the protocol for assigned studies.
• Participates in the review and finalization of clinical study-related documents such as protocols, protocol amendments, clinical study reports (CSRs), regulatory submissions and other publications as required.
• Participates in meetings – i.e. Study Team Meetings, Investigator Meetings, Monitors’ workshops and CRO Training.
• Prepares and delivers program/study updates as determined by project team.
• Coordinates the delivery of clinical trial supplies in collaboration with CRO and other team members.
• Supports CPM with review of change orders from CROs, vendors and investigator sites (as applicable).
• Provides input into contracts, work orders and/or change orders.
• Assists with review and management of invoice tracking/reconciliation.
• Ability to anticipate potential study issues and to prepare contingency plans in consultation with the CPM.
• Supports the CPM to ensure assigned studies adhere to all applicable regulations and requirements.
• Establish collaborative and productive relationships with parent company, internal/external partners and relevant affiliates.
• Identifies issues found in clinical studies, communication and oversight of CROs and vendors, and suggests and supports implementation of solutions and mitigations in consultation with the CPM.
• Participates in the preparation, review, updating and training of SOPs.
• Maintains knowledge of oncology therapeutic area, current medical practice and pharmaceutical regulations in order to ensure best practice across all activities.
• May mentor other junior team members.
• Perform other duties as requested.

Key Core Competencies

• Excellent written/oral communication skills.
• Demonstrated skills working within a matrix environment.
• Ability to work collaboratively with others within and external to the company, including investigators, CROs, vendors and team members in parent company in Japan.
• Interpersonal skills and influence to accomplish work without formal authority and to ensure optimal team performance.
• Strong attention to detail and the ability to establish priorities, schedule and meet deadlines.
• Sound judgment, problem solving, leadership, and collaboration in selecting methods and techniques for obtaining solutions to problems.
• Familiarity with the design and conduct of clinical trials and project management in relevant therapeutic areas.
• Experience evaluating outcomes of clinical trials and basic knowledge of clinical trial outcome standards.
• Strong analytical skills with a data driven approach to planning, executing, and problem solving.
• Working knowledge of current global regulatory requirements and guidelines for clinical trials.

Education and Experience

• B.A. or B.S./M.S./Ph.D. in a related life science discipline is preferred.
• Minimum of 2 years of industry experience in clinical drug development or equivalent academic experience in clinical trials.
• Working knowledge of clinical trial conduct and applicable regulations, including ICH-GCP and FDA requirements.
• Understanding of clinical development processes, study start-up, conduct, and closeout activities.
• Strong organizational and project coordination skills with the ability to manage multiple priorities and timelines.
• Effective verbal and written communication skills with the ability to collaborate across cross-functional teams and external partners.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and clinical trial systems.
• Strong attention to detail and ability to maintain high-quality documentation and study records.
• Ability to identify issues, escalate risks appropriately, and support development of mitigation plans.
• Demonstrated ability to work independently while contributing effectively in a team environment.
• Experience with TMF oversight, trial metrics, and study tracking tools.
• Experience in oncology clinical trials preferred.

Travel Requirements

Primarily remote role with periodic on-site meetings in office. Must be able to travel domestically and internationally as needed.

Mental/Physical Requirements

Fast-paced environment handling multiple demands is involved. Must be able to exercise appropriate judgment as necessary. Requires a high level of initiative and independence. Excellent written and oral communication skills required. Requires ability to use a personal computer for extended periods of time.

The base salary range for this role is $108,500.00 - $135,600.00. Base salary is part of our total rewards package which also includes the opportunity for merit-based salary increases, short incentive plan participation, eligibility for our 401(k) plan, medical, dental, vision, life and disability insurances and leaves provided in line with your work state. Our robust time-off policy includes flexible paid time off, 11 paid holidays plus additional time off for a shut-down period during the last week of December, 80 hours of paid sick time upon hire and each year thereafter. Total compensation, including base salary to be offered, will depend on elements unique to each candidate, including candidate experience, skills, education and other factors permitted by law.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Confidential Data: All information (written, verbal, electronic, etc.) that an employee encounters is considered confidential, in accordance with applicable law.

Compliance: Achieve and maintain Compliance with all applicable regulatory, legal and operational rules and procedures, by ensuring that all plans and activities for and on behalf of Sumitomo Pharma America (SMPA) and affiliates are carried out with the "best" industry practices and the highest ethical standards.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Drug Screening Requirements

Applicants for sales/field, manufacturing, or other designated roles will be required to submit to a pre-employment drug test.

Sumitomo Pharma America (SMPA) is an Equal Employment Opportunity (EEO) employer. Qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

Sumitomo Pharma America (SMPA) endeavors to make its application process accessible to all. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact SMPA at reasonableaccomodations@us.sumitomo-pharma.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.