Ai automations specialist - freelance, remote

About the Client

Our client is a busy personal and professional advisor based in Phoenix, Arizona, seeking dedicated remote support to manage the operational and administrative backbone of their business. They value proactive, self-directed team members who can anticipate needs and represent them professionally in both business and personal matters. This is an opportunity to become a true right hand to an entrepreneur who is actively investing in building out a high-performing support team.

Why does this role exist?

This role exists because our client needs a strategic partner — not just a task-taker — to take full ownership of their administrative, communication, and travel operations so they can focus on higher-value work. The client is looking to close a specific gap: someone who combines polished, confident communication (including running sales and customer calls) with genuine, hands-on fluency in AI tools and automation, plus specialized expertise in travel hacking and concierge-level trip planning. Ultimately, this hire should reduce the client's day-to-day operational load while proactively finding smarter, faster ways to get things done using AI.

The Impact you’ll make

• Communication & Client-Facing Support
  • Handle inbound and outbound customer/sales calls with confidence and professionalism
  • Represent the client persuasively and accurately in calls and written communication
  • Manage day-to-day correspondence, ensuring nothing falls through the cracks
• Executive & Administrative Support
  • Manage email and calendar via Google Workspace, prioritizing and organizing proactively
  • Take ownership of recurring admin tasks without needing step-by-step direction
  • Anticipate the client's needs and act ahead of requests
• Research, Prospecting & Growth Support
  • Conduct business and company research to support decision-making
  • Build and maintain prospect/lead lists
  • Run email campaigns through Mixmax and support pipeline tracking (HubSpot a plus)
  • Manage and grow social media presence across LinkedIn, X/Twitter, and Instagram
• AI Automation & Workflow Optimization
  • Build and maintain AI-powered agents/workflows (using tools such as ChatGPT, Claude, Codex, Grok, etc.) to streamline recurring tasks
  • Identify opportunities across admin, research, and communication workflows where AI can save time or improve output
  • Continuously bring new AI tools/techniques to the role rather than relying on static processes
• Travel Planning & Concierge Services
  • Plan complex travel itineraries, leveraging points, rewards, and travel-hacking strategies to maximize value
  • Handle end-to-end travel arrangements and troubleshoot changes proactively
  • Act as a trusted travel concierge, anticipating preferences and constraints

Skills, Knowledge and Expertise Required:

• Proven experience building or using AI agents/workflows with tools such as ChatGPT, Claude, Codex, Grok, or similar
• Knowledge in travel concierge planning (points, rewards, complex)
• Executive/administrative support background, including Google Workspace email and calendar management

Your superpowers are...

• Technical Skills
  • Hands-on AI agent/workflow building (not just casual chatbot use)
  • Google Workspace mastery (Gmail, Calendar, Docs, Sheets)
  • Email marketing/campaign tools (Mixmax); HubSpot familiarity a plus
  • Social media management across LinkedIn, X/Twitter, and Instagram
  • Comfort with phone-based customer/sales software
• Soft Skills & Traits
  • Confident, persuasive, and engaging communicator
  • Highly proactive — takes ownership and anticipates needs rather than waiting for instructions
  • Sharp researcher, comfortable digging into companies and prospects
  • Detail-oriented and highly organized
  • Adaptable and resourceful, especially when troubleshooting travel or scheduling changes

WFH Set-Up:

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

You should apply if...

• You genuinely enjoy experimenting with and building AI tools, and you can show real examples of agents or workflows you've built — not just tools you've "used"
• You're the type of person who solves problems before being asked, not someone who waits for a checklist
• You love the challenge of finding the smartest, most cost-effective way to book a flight or maximize a points balance
• You're a confident communicator who can pick up the phone and represent someone else's business professionally
• You thrive with autonomy and take real ownership of your work rather than needing constant direction

What to expect...

Work Setup: Remote position Must have a reliable internet connection and a quiet workspace Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours: 20 hours per week Monday to Friday 9:00am - 1:00pm MST

Compensation: $7 per hour No benefits package included