Admin and operations coordinator

Benefits:

• Full Remote work
• Health insurance
• Paid time off

Admin & Operations Associate

Remote | Full-Time

We are an established international manufacturing and distribution company looking for a responsible, organized, and detail-oriented Administrative & Operations Associate to join our growing team.

This role will support customer orders, documentation, inventory, deliveries, and general administrative needs. A key part of the position is maintaining accurate records and making sure tasks are followed through from start to finish.

Responsibilities

• Maintain accurate and organized company records, files, and business documents
• Keep customer, vendor, order, and inventory information up to date
• Process customer purchase orders and maintain sales order records
• Prepare quotations, order confirmations, invoices, and other business documents
• Maintain spreadsheets, reports, and internal trackers
• Track open orders, pending documents, and items requiring follow-up
• Assist with customer and vendor setup, credit applications, W-9s, and other documentation
• Coordinate customer orders from order entry through delivery
• Monitor inventory and incoming shipments
• Coordinate with warehouses, trucking companies, freight forwarders, and other service providers
• Communicate with customers regarding orders, availability, and delivery updates
• Coordinate with our overseas team regarding orders, inventory, and shipments
• Support management with general administrative and operational tasks
• Help maintain and improve internal processes and procedures

Qualifications

• 2+ years of administrative or operations experience preferred
• Excellent organizational and communication skills
• Strong attention to detail and follow-up
• Proficient in Excel, Outlook, and Teams
• ERP experience is a plus
• Self-motivated and able to work independently

What We’re Looking For

We are looking for someone who takes ownership of their work and makes sure tasks are completed accurately and on time. Since we are a small and fully remote team, reliability, communication, and follow-through are important.

If you are organized, dependable, and enjoy helping keep a business running smoothly, we would like to hear from you.

This is a remote position.