Accounts receivable research specialist - remote - contract

Job Summary:

The Accounts Receivable Research Specialist primary responsibilities will be to research and resolve new and past vendor credits and client over- and unidentified payments. This will entail researching the credits/payments, discussing issues with partners/Administrative Assistants, obtaining client EFT information and submitting client payment request in Chrome River or trust transfer requests with the Trust department. Additionally, this person will work with the Trust and G/L Departments to resolve reconciliation issues with bank and G/L accounts. Due to the critical nature of posting cash receipts this new position would also cover cash receipts posting when another specialist is out of the office. Additionally, the department needs backup for high volume collection days to decrease overtime of another specialist.

ESSENTIAL FUNCTIONS

• Monitor, Track and Review Client Overpayments Daily
• Validate overpayment discrepancy reason coding and explanation
• Process all vendor-related refunds as scheduled and in a timely manner.
• Assist with processing Client related refunds
• Post and Process Reallocations
• Assist AR Specialist with processing credit card payments
• Identify problem accounts/processes/trends and escalate as appropriate
• Utilize effective documentation standards that support a strong historical record of actions taken on an account
• Ability to perform basic math to ensure accurate statement of accounts receivable.
• Organize and Prepare a weekly report of the Overpayments to ensure timely and accurate resolution for client accounts.
• Present manager with a weekly report of Unapplied Cash Receipts
• Maintain and organize daily work files and data
• Contact external & internal clients to resolve credit overpayments on accounts with open AR balances
• Accurately prepare and post cash receipts.
• Research and Analyze payments
• Make necessary corrections when applicable
• Post all types of cash receipts when required as it relates to lockbox payments (with downloads), ACH payments (with downloads), Remote-Scan live checks, Wires, Cash, and Credit Card Payments (with auto features), and handling foreign items.
• Recognize and immediately report any finance items that could impact the Accounts Receivable Department.
• The ability to accurately balance and reconcile all cash receipt batches daily by incorporating checks & balances and by using mathematical concepts to ensure an accurate audit trail of transactions

MINIMUM REQUIREMENTS

Knowledge, Education, Certification, Licenses Required:

• Minimum 5 years experience in a law firm or banking (preferred) or related accounts receivable experience.
• Experience with Elite (preferred) or related accounting software.
• Basic Skills in Word
• Intermediate Skills in Excel
• Accounting course work is a plus, AA and/or BA/BS is highly desirable

Preferred Research Experience Skills and Abilities Required:

• Must have a strong understanding of cash receipts activities in the Accounts Receivable field.
• Have strong analytical aptitude, be detailed oriented, and perform with a high level of accuracy.
• Ability to quickly complete in-depth research and demonstrate sound problem-solving skills.
• Ability to perform as a team player and operate well under pressure.
• Ability to work independently, prioritize and manage multiple work tasks.
• Ability to adapt the schedule to changing workload requirements.
• Ability to interface with support staff, other departments, all levels of management, and clients.
• Ability to coordinate various resources to help others meet their objectives.
• Ability to actively listen and communicate effectively both orally and in writing.
• Ability to maintain confidentiality inside and outside the firm.
• Must demonstrate global thinking, be self-motivated, and have a positive attitude.

Experience Required:

• Minimum 5 years experience in a law firm or banking (preferred) or related accounts receivable experience.
• Experience with Elite (preferred) or related accounting software.
• Intermediate Skills in Excel
• Basic Skills in Word
• Typing 55 wpm and 10 keys are required.
• Excellent Verbal and Written Skills
• Good Organizational & Multitasking Skills

To Apply:

Please email resume to: cfleck@chelsearecruiters.com