Accounting Specialist

We are seeking a detail-oriented and proactive Accounting Specialist to join our dynamic finance and accounting team. The successful candidate will be responsible for supporting various accounting functions, including payroll, timekeeping, billing, accounts payable/receivable, and financial reporting. This role is crucial for maintaining the accuracy and integrity of financial records and ensuring compliance with company policies and relevant regulations.

Job Responsibilities:

This position will be responsible for the following activities and functions in the Finance and Accounting Department:

Financial Reporting:

• Support the Periodic/Monthly/Quarterly/Annual Financial Reports – Preparation (Day-to-Day and separate from interpretation and strategy)
• Support the Quarterly Jurisdictional Reports – Sales & Use, Property Tax, other Statutory filing requirements etc.
• Responsible for 1099 Reporting
• Support Project and Program Management reporting

Invoicing/Accounts Receivable:

• Periodic/Weekly/Monthly/Milestone/Deliverable Invoicing
• Reconciliation of receipts and payment application to AR in accounting and following up on variances until resolved
• Periodic monitoring of outstanding receivables and maintenance of past due. Once per 15 days minimum.
• Ensuring all customers where ACH/Wire is available are set up for direct pay. Monitoring and depositing checks as necessary.

Accounts Payable:

• Routine review and retrieval/import of subcontractor timesheets for labor accrual reconciliation
• Routine review and retrieval of employee and subcontractor expense reports
• Process employee expense reimbursements
• Tracking, saving, and reconciling subcontractor invoices to timesheets and G/L accounts
• Creating and maintaining new vendors in accounting system and bank payment system
• Tracking, saving and reconciling Vendor invoices
• Weekly generation of A/P Selection report
• Weekly generation of ACH/Wire/Check Disbursements
• Routine Maintenance of Vendor/Subcontractor profiles and on-boarding support
• Assistance with 1099 reconciliation/W9 collections/filings
• Fielding payment inquiries and providing resolution as necessary

Timekeeping / Payroll:

• New employee set up in PEO/Payroll system
• Timesheet/Labor Imports and reconciliation
• Support new project onboarding and set up in the Accounting System
• Create project assignments for timekeeping and initial timekeeping budgets
• Payroll Submittal/Reconciliation
• Vendor/sub-contract management expertise
• Year End Purges and other YE processing reports as well as W2 administration

Requirements

Experience Requirements:

• At least of 2 years of Accounting experience preferred
• Project Based Accounting experience and thorough knowledge
• Federal Contracting/DCCA compliance is highly desired
• Experience in services/staffing industry is a plus
• Preparation of financial reports (periodic, monthly, quarterly, annual)
• Accounts Payable/Receivable management expertise
• Accounts Reconciliation skills
• Payroll and Timekeeping experience
• Vendor/sub-contract management expertise
• Strong written, oral, and presentation skills
• Customer Service oriented
• Detail oriented and focus on compliance, best practices, and continuous improvement

Technologies and Tools:

• Unanet/Procas/Deltek or other Gov’t Contractor tailored Project based accounting software strongly preferred.
• Paychex or similar payroll/PEO platform experience
• Extremely proficient with MS Excel (Pivot Tables, Macros, etc.)
• Expensify experience is plus
• Experience with Microsoft 365/SharePoint online/OneDrive
• Extremely proficient with MS Word, PowerPoint
• Extremely proficient with DocuSign and Adobe DC Pro is preferred

Education:

• Bachelor’s degree in Accounting, Finance or Business Administration required.

Location:

Remote; Resident in Fort Lauderdale area preferred