Supply chain coordinator - 1st shift

UI Health Care department of Material Services is seeking a full-time Supply Chain Coordinator on 1st shift. This position will be scheduled 6:00 AM to 2:30 PM with rotating weekends and holidays. The position manages the day-to-day collection of soiled linen and the acquisition, storage, and distribution of clean linens, uniforms, and lab coats. Supervises staff, maintains inventory, updates activity databases including par levels, oversees equipment maintenance, replenishes ScrubEx machines adjusting size slotting as needed, liaisons issues and priorities with UI Laundry, and resolves customer inquiries.

Physically receive, store, and distribute medical supplies. Operate hand controlled material handling equipment normally associated with unloading and loading trucks in a shipping and receiving dock setting as well as using push carts to move medical supplies throughout the building as required. Update inventory and receipt transactions within PeopleSoft. Replenish the Omnicell automated supply medical cabinets and update inventory balances as required, troubleshoot as necessary. Respond to questions and concerns of clinic customers, assess issues and solve problems in a timely professional manner.

Determine staffing needs for the unit on second shift, work with staff to trade hours to accommodate vacations/leaves without paying premium wages to cover the work that needs to be completed. Manage budget when identifying inventory discrepancies, locate missing product and accurately make adjustment in electronic inventory system to appropriately charge out for products. Manager on duty for receiving dock on second shift for the major Owens & Minor (65% of hospital supplies) delivery truck daily. In charge of verifying receiving of product, notify procurement of discrepancies to ensure only charged for products received. Review usage reports from Omnicells, track product stock outs and make par level recommendations accordingly.

Pay Level: 3B
Professional and Scientific Pay Structures | University Human Resources - The University of Iowa

Required Qualifications:

• A Bachelor's degree or an equivalent combination of education and experience is required.
• One year of experience within supply management receiving, warehousing, and/or distribution setting.
• One year of experience applying procedures, methods, and techniques commonly used to receive, store, and distribute products through experience operating manual and electric powered mobile handling equipment.
• One year of experience developing and using tools, techniques, and practices for updating and maintaining inventory and distribution functions within PeopleSoft or other automated inventory system.
• Experience with establishing, building, and sustaining effective and cooperative relationships with superiors, subordinates, or peers within your own work unit or organization or with any other persons perceived to have a stake in enabling, enhancing, or receiving services or products furnished by your work unit or organization.
• Ability to form and manage effective teams.
• Knowledge of and ability to plan, mobilize and distribute resources to fulfill business objectives and plans.

Desired Qualifications:

• Two years of experience replenishing and maintaining Omnicell automated supply cabinets.
• Two years of experience updating PeopleSoft receiving and inventory transaction screens.
• Experience running and utilizing PeopleSoft queries.
• Experience and basic proficiency utilizing Microsoft Excel spreadsheets to maintain or analyze data.
• One year experience working within a hospital or multi clinical healthcare setting.
• Knowledge of HIPPA patient privacy guidelines and Joint Commission and Hospital Safety & Security recommendations pertaining to infection control practices and the safe storage and transport of hospital medical supplies.

Position and Application details:

In order to be considered for an interview, applicants must upload the following documents and mark them as required to the submission: Resume. Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check. This position is not eligible for University sponsorship for employment authorization. Please contact samantha-j-miller@uiowa.edu with any questions.