Supervisor - Accounting

USD 497 Details FTE: 1.0 HOURS/DAY: 8.0 DAYS PER YEAR: 261

Purpose Statement

The job of Supervisor - Accounting is done for the purpose/s of providing up-to-date fiscal information for reference, audit, and/or compliance; ensuring appropriate expenses are within budget limits and fiscal practices are followed; maintaining accurate account balances and complying with related policies, practices and/or regulations; and maximizing use of funds.

Essential Functions

• Analyzes contracts and projects for the purpose of determining feasibility of service within budget parameters, making recommendations and/or maximizing use of funds.
• Develops reporting procedures and internal controls (e.g. student fees, qualifying events, specialized forms, etc.) for the purpose of maintaining accurate records.
• Informs personnel regarding various procedures and program requirements for the purpose of providing necessary information for making decisions, taking appropriate action and/or complying with established fiscal guidelines.
• Instructs accounts payable staff and other personnel for the purpose of informing them of current procedures and policies.
• Maintains various fiscal information, files and records (e.g. accounts payable, accounts receivable, purchase orders, invoices, grant funds, contracts, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.
• Monitors fund balances of assigned programs and related financial activity for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed.
• Prepares documentation for the purpose of providing written support and/or conveying information.
• Processes various fiscal information for the purpose of updating information and/or authorizing final action in compliance with accounting requirements.
• Recommends policies, procedures and/or actions on issues that relate to accounts payable/receivables functions for the purpose of providing direction and/or making decisions for the district.
• Reconciles accounts payable/receivable problems (e.g. vendors contracts, invoices, student fees, partial payments, etc.) for the purpose of maintaining accurate account balances and complying with related policies, practices and/or regulations.
• Researches discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, contracts, applications for waivers, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
• Supervises accounts payable and accounts receivable personnel and department functions (e.g. interviews/screens, scheduling, coordinating activities, training, evaluating, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and achieving objectives within budget.

Other Functions

Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Job Requirements:

Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, highly complex, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: applying pertinent codes, policies, regulations and/or laws; operating standard office equipment including utilizing pertinent software applications; planning and managing projects; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform algebra and/or geometry; review and interpret highly technical information, write technical materials, and/or speak persuasively to implement desired actions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; concept of database structure; federal and state regulations and laws related to purchasing and accounts payable/receivable; office application software, specifically MS Office; business and telephone etiquette.

ABILITY is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; meeting deadlines and schedules; working under time constraints; communicating with diverse groups; and working as part of a team.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; directing other persons within a department, large work unit, and/or across several small work units; monitoring budget expenditures. Utilization of significant resources from other work units is routinely required to perform the job's functions. There is a continual opportunity to significantly impact the organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience

Job related experience within a specialized field is required.

Education

Targeted, job related education with study in job-related area. Equivalency Required Testing Certificates Continuing Educ./Training Clearances Kansas Bureau of Investigations/Social & Rehabilitation Services Physical and Tuberculosis Clearance FLSA Status Approval Date Salary Range Exempt