POSITION DETAILS

Position Title

Project Superintendent

Department

Operations

Reports To

Project Manager and COO

Status

Full-time, exempt

Location

Sebastopol, CA

Prepared By

Earthtone Construction Inc.

Prepared Date

November 2019

ABOUT US

Earthtone Construction is in the business of helping people build a better future. That starts with an environment where employees can grow, invest in themselves, and invest in each other. It's what allows us to deliver high-quality work for our clients. When we bring passion to our craft and stay mindful of our actions, we create a sustainable future for our people and our company.

We're offering the opportunity to grow your career with us as a Project Superintendent, a full-time, exempt position with our team in Sebastopol. If you're ready to deepen your craft, invest in the people who make Earthtone a great place to work, and expand your skills, read on.

POSITION SUMMARY

As a Project Superintendent, you are on the front line of Building a Better Future for our clients. You'll lead all activity on the project site, providing mentorship, direction, and inspiration to your team. This is the role where our trade partnerships and our investment in each employee come together to produce great projects.

You'll be responsible for all field construction, personnel, quality, safety, scheduling, and compliance, as well as general site management. You'll bring your skills to bear in planning and executing each project within schedule and budget, without compromising on workmanship or safety.

As an integral member of the management team, you'll play a key role in protecting and promoting Earthtone's interests while delivering an exceptional project to every client.

DUTIES AND RESPONSIBILITIES

Duties include, but are not limited to, the following.

LEADERSHIP AND COORDINATION

• Build and maintain effective, collaborative working relationships among on-site staff, and promote positive project morale.
• Work collaboratively with the Project Manager (PM), supporting PM roles and responsibilities as needed for the success of the project and the company.
• Attend Owner-Architect-Contractor (OAC) meetings as required.
• Conduct weekly coordination meetings and weekly safety meetings with field employees and subcontractors.
• Maintain good relations and communication with everyone involved in the project, including neighbors and the public.

CONTRACT DOCUMENTS AND PLANNING

• Maintain thorough knowledge of the budget, contract drawings, specifications, and addenda, and assist the PM in developing on-site procedures.
• Review the contract drawings, specifications, and addenda for design deficiencies, impractical details, and code violations, and bring them to the PM for review with the architect, design team, and/or client.
• Track, organize, and update all plan sets and revisions (SKs, SSKs, ASIs, etc.), and ensure every revision is catalogued on the plans.
• Review each subcontract agreement and proposal to fully understand every subcontractor's responsibilities, scope, and timeline.
• Plan and review the construction program with the PM, including quality control procedures, safety and security practices, field office location and layout, temporary utilities, staging areas, equipment, and manpower.
• Prepare and maintain a two-week look-ahead schedule, and ensure the project schedule is followed or amended with the PM as appropriate.
• Communicate with the PM about needed RFIs and potential change orders, and estimate change order pricing as needed.
• Thoroughly review shop drawings and submittals for fit, checking measurements against construction documents and site conditions, and report findings to the PM.

PERMITS AND INSPECTIONS

• Confirm that all required permits and licenses have been obtained, and that all local agency inspections, special inspections, sign-offs, and field logs are completed.
• Cooperate with inspecting agencies and, when necessary, direct the corrective actions identified in their reports.

FIELD OPERATIONS AND MATERIALS

• Prepare lumber and material takeoffs for all self-performed work, and place orders so supplies and materials are available on site when needed.
• Lay out hold-downs, framing, and other carpentry items, and verify layout against approved shop drawings and construction documents.
• Assign ECI direct labor for maximum efficiency and quality.
• Receive, inspect, store, and protect materials. Keep all components inventoried and stored securely and in an orderly way for retrieval when needed.
• Track, maintain, and log specialty equipment, vehicles, and rental equipment, including all required servicing.

DOCUMENTATION AND ADMINISTRATION

• Maintain on-site project files and documentation.
• Document job site progress through digital photos, written daily reports, and other means as needed.
• Prepare, or review and approve, all as-built plans, schematics, and drawings on an ongoing basis.
• Review and approve or deny all time-and-material (T&M) work tickets.
• Review employee timecards for accuracy.
• Deliver all invoices, credit receipts, safety reports, timecards, and other documentation to the administrative office by Monday morning each week.
• Perform other duties as assigned.

SAFETY RESPONSIBILITIES

• Establish a safe working environment for everyone who enters the job site, including first aid stations, fire extinguishers, a site-specific emergency action plan, and posted information such as the nearest hospital and police/sheriff contacts, along with all required safety notices.
• Prepare a site-specific Fall Protection Plan, and ensure all site personnel understand and follow it.
• Ensure ECI's Injury and Illness Prevention Program (IIPP) is implemented with all ECI personnel and subcontractors.
• Enforce all safety regulations, including safe work practices, fall protection, safety equipment, and PPE. Write up any personnel who violate safety policy.
• Inspect and tag all scaffolding.
• Set up and maintain a drinking water station, portable toilets with hand-washing facilities, and a shaded heat-illness prevention area.
• Report all accidents and safety incidents to the PM and HR.
• Maintain the Safety Data Sheet (SDS) file.
• Conduct daily site walks to review safety across the job site, and complete a hazard checklist every two weeks.
• Lead weekly safety meetings with all on-site personnel using the safety topic sheet.
• Ensure subcontractors enforce their own safety programs, including holding toolbox safety meetings.

SUPERVISORY RESPONSIBILITIES

• Direct, supervise, coordinate, and evaluate all construction labor and subcontractors on site.
• Carry out supervisory responsibilities in accordance with ECI policies and applicable laws.

EDUCATION AND EXPERIENCE

• High school diploma or equivalent
• Six (6) years of related experience, or an equivalent combination of education, training, and experience
• Valid driver's license

DESIRED SKILLS AND ABILITIES

• Strong management and organizational skills, with the ability to manage multiple project elements at once
• Ability to plan, supervise, and lead site personnel and operations effectively
• Strong verbal and written communication skills, with a proven ability to communicate professionally at all levels
• Effective interpersonal skills for working with all levels of the organization
• An energetic, forward-thinking, and creative approach, with high standards and a professional demeanor
• Ability to identify problems, evaluate options, and implement solutions
• Sound common sense and the ability to solve problems involving several fixed variables
• Ability to execute plans and programs that achieve organizational goals
• Proficiency with industry software, including Premier Construction Software, Bluebeam Revu, Dropbox, and Microsoft Word, Excel, Project, and Outlook
• Preferred certifications: Cal/OSHA or OSHA 30, First Aid/CPR

REQUIRED TOOLS AND EQUIPMENT

• Basic hand tools, including squares, levels, utility knife, tape measure, hammer, pliers, and hand saws
• Basic power tools, including cordless drill/driver, laser level, circular saw, and reciprocating saw

PHYSICAL DEMANDS

The physical demands described here are representative of those an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Move and function safely in an office environment and on construction job sites
• Write by hand and use a keyboard extensively
• Communicate by speech and hearing continuously
• Visual acuity for close detail work and computer use, including close and distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
• Sit or stand for extended periods
• Regularly walk, stand, stoop, kneel, crouch, and reach with hands and arms
• Lift and carry up to 50 pounds regularly, and occasionally lift and carry 100+ pounds with assistance
• Respond to emergencies and work long hours when needed

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This role is regularly performed both in a general office environment and outdoors on active job sites. On site, the employee is regularly exposed to weather conditions, construction noise, moving mechanical parts, vibration, dust, fumes, airborne particles, and uneven ground.

Noise levels are usually moderate. On job sites, however, equipment noise can be significantly higher and may require hearing protection.

EQUAL OPPORTUNITY EMPLOYER

Earthtone is committed to a diverse and inclusive workplace. Earthtone is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status. Individuals with disabilities who would like to request an accommodation may email us at hr@earthtoneconstruction.com