Position Title: Student Involvement and Development Manager

Department: Student Involvement & Development

Advertised Pay: Upper $40,000's

Campus Location: Washburn University

Application Review: Application review will begin as applications are received and will continue until the position is filled.

Position Summary:

This position is responsible for supporting the Director in identifying, planning, and managing the Office of Student Involvement and Development (OSID) activities. The Manager is accountable for applying knowledge and understanding of student development theory and student organization policy to support the OSID’s work to provide leadership opportunities, training, and support for student organizations, student leaders, and advisors. The Student Involvement and Development Manager will advise and provide administrative supervision to facilitate program and activity planning and implementation to the Washburn Campus Activities Board. They will also assist the Washburn Student Government Association with purchasing and other registered student organizations.

About Washburn University:

Washburn University is a teaching-focused, student-centered, public institution located in the metropolitan setting of Topeka that has earned national recognition for its high-impact programs for first-generation students. Washburn has a student body of just over 7,000 students, a significant and growing number of whom are first-generation and Pell-Grant eligible. The University has created educational pathways for all students to be successful and achieve their educational goals.

Washburn is dedicated to recruiting and retaining a dynamic faculty, staff, and student body and cultivating a robust learning and working environment and curriculum. We employ more than one thousand faculty and staff on our campuses throughout Topeka and strive to offer competitive wages, an excellent benefits program, and a supportive culture and a healthy work/life balance. Washburn seeks to create an environment that reflects our core values for creating positive IMPACT: inclusion, modernization, partnership, achievement, community and transformation. In 2024, Washburn was recognized as one of the best colleges in the nation to work for, according to Great Colleges to Work For® program.

Essential Functions:

• Assist with oversight of the Student Organization platform, which includes providing technical assistance for student organizations that use the platform. Answer questions and offer recommendations regarding processes and requirements. Will facilitate the registration process for students and organizations with the Office of Student Involvement and Development and assist the organizations with understanding relevant University policies to ensure compliance.
• Actively engage in connecting students with campus/community short-term service engagement opportunities. Will coordinate and track the short-term community service opportunities for students and student organizations.
• Advise and support students and organization advisors regarding requirements for starting new and renewing student organizations. Maintain annual registration renewal process, enforce student organization policies, and coordinate Student Organization lists and Student organization members in Banner. Work with Campus Activities Board (CAB) and other registered student organizations on campus to strengthen leadership qualities, effectively market, and plan the logistics to implement successful, educational, or profitable campus events and programming initiatives.
• Develop and present creative training programs for student organizations to prepare them to plan, coordinate, and implement events in compliance with University policies.
• As part of the leadership team for the OSID, work collaboratively with other staff to develop new and innovative programs for the Department to deliver to the University community.
• Serve as the primary event manager/administrator responsible for developing, coordinating, and assessing several major campus events, including Homecoming and the Bowtie campus organization fair. As the event manager, the Assistant Director will collaborate with other campus organizations and departments to market and implement the events. Responsible for recruiting and managing volunteers and the logistics for assigned events.
• Organize and manage the administrative, logistical, and operational steps necessary to plan, promote, and deliver programs such as Family Day, Student Life Awards Banquet, SOS, Weeks of Welcome, and WU’s Who of Washburn.
• Use assessment tools to evaluate program effectiveness and create reports to summarize data collected for budgetary and programmatic planning purposes.
• Attend events as assigned or as needed to substitute for the student organization’s sponsor.
• Responsible for overseeing the effective operations of the office and maintaining confidential information according to FERPA requirements. Perform appropriate administrative functions or delegate responsibilities to deliver excellent customer service to everyone who contacts and interacts with the office. These functions include but are not limited to: Review and prepare contracts, Manage OSID’s social media accounts and web pages, Assist staff with purchasing procedures, reimbursements, payment vouchers, journal entries, requisitions, and supporting documents per university procedures. Follow purchasing guidelines to ensure orders are submitted in compliance with the policies and procedures of the University. Compile expenditure data, financial reports, and related information to assist appropriate staff with budget planning and management, Maintain inventory of office supplies and maintenance of office equipment, and Responsible for office key inventory, issuing and collecting keys as appropriate, and billing for keys not returned. Coordinate with Human Resources on the recruitment and hiring process of OSID and CAB student workers. Train, supervise, and assign tasks to student workers to maintain smooth office operations. Provide effective feedback, support, and evaluations for student staff.
• Serve as the liaison of the OSID with the University Scheduling office, student organizations, and other university offices of the University.
• Perform additional job-related duties as assigned or as appropriate.

Non-Essential Functions:

• Serve on committees as assigned or as appropriate.

Required Qualifications:

• Bachelor's degree in education, counseling, student services, psychology, sociology, or a related field, by the end of the semester of hire, and at least one year of experience working with post-secondary students in the planning and execution of student events/programs/activities. (Graduate work experience may be prorated to count towards the experience requirement.)
• Program and event planning experience.
• Proven effective interpersonal, communication, organizational, and time-management skills.
• Proven ability to work effectively as part of a team and independently.
• Demonstrated effective computer skills with the ability to learn new software programs.
• Capable of presenting to large audiences for training, marketing, or recognition purposes.
• Valid driver's license with an acceptable driving record under Washburn's standards.

Physical Requirements:

Ability to attend evening and weekend activities to support and assist student groups.

Preferred Qualifications:

• Experience with social Greek letter organizations in either an advisory or leadership capacity
• Experience supporting College Panhellenic Council recruitment.
• Experience building assessment tools and/or analyzing assessment data.
• Graphic Design for marketing and promotional materials.
• Experience advising culturally-based fraternity and sorority organizations.
• Strategic planning experience.

Exempt, Full-time, Varies

Background check and driving history are required.