Senior Grants Compliance Analyst

State Role Title: Financial Services Spec III

Hiring Range: $75,000 - $90,000

Pay Band: 6

Agency: Opioid Abatement Authority

Location: Opioid Abatement Authority

Agency Website: https://www.oaa.virginia.gov/about

Job Duties

Make an Impact in Addressing Virginia’s Opioid Crisis. The Virginia Opioid Abatement Authority (OAA) is seeking a highly organized, customer-focused, and detail-oriented professional to serve as its Senior Grants Compliance Analyst. This position plays a vital role in supporting the Authority’s mission to abate and remediate the opioid epidemic in the Commonwealth by ensuring efficient management of grants and awards and related compliance.

Key Responsibilities

Grant Administration & Technical Support

• Review funding requests, amendments, reports, and other submissions for completeness, accuracy, and compliance with applicable requirements.
• Provide technical assistance and support to OAA staff, applicants and grantees regarding grant requirements, reporting, documentation, and award administration.
• Ensure grant files contain appropriate documentation to support award decisions, amendments, transmission of funds, monitoring activities, and closeout reporting.
• Communicate complex requirements clearly to state and local government officials and other stakeholders.
• Track award acceptances, contingencies, outstanding information, follow-up questions, and compliance requirements associated with OAA awards.
• Participate in the evaluation of grant applications and reports.

Grant Compliance/Operational Reviews

• Review financial and programmatic information submitted by grantees to determine compliance with approved grant activities and requirements.
• Identify discrepancies, unusual activities, unsupported expenditures, reporting inconsistencies, or other items requiring additional review and alert OAA Leadership.
• Monitor compliance requirements throughout the grant/award lifecycle, from application/proposal through award, implementation, reporting, closeout, and post-award monitoring.
• Reconcile and analyze grant-related data and documentation as needed to support compliance determinations.
• Monitor reasonable corrective-action timelines, maintain a centralized record of outstanding findings and corrective actions, as well as obtain/evaluate grantee responses to identified findings or deficiencies.

Grants Management System and Data Management

• Support ongoing enhancement of OAA’s grants management software (Salesforce).
• Translate grant administration and compliance requirements into system workflows, fields, controls, notifications, and reporting requirements.
• Maintain accurate and complete grant data records.
• Identify opportunities to automate manual processes and improve efficiency and consistency.
• Develop reports and dashboards, as appropriate, to support management oversight of the OAA grants portfolio.

Program and Organizational Support

• Collect, compile, and analyze data to support organizational planning and decision-making.
• Assist with program implementation and grants administrative process analysis.
• Provide administrative and operational support to OAA grant programs and special initiatives as assigned.

Minimum Qualifications

• Experience managing financial and/or grant administration activities in a federal, state, local government, nonprofit, or private environment, including budgeting, expenditure monitoring, reconciliation, reporting, compliance, and/or closeout.
• Experience managing multiple projects, funds, cost centers, and/or funding streams with accuracy and meeting deadlines.
• Experience interpreting statutes, regulations, policies, and other requirements and communicating them clearly, both orally and in writing, to diverse audiences.
• Experience working independently and collaboratively to evaluate complex or incomplete information, exercising sound judgement, and developing timely recommendations.
• Experience analyzing large or complex data sets, identifying trends and issues, developing solutions, and communicating clear and accurate recommendations.
• Proficiency in information systems and Microsoft Office including Excel, Word and PowerPoint, with particular emphasis on Excel to analyze, manage, reconcile, and communicate grant operations information.

Additional Considerations

• Experience with grant administration, budgeting, accounting, and/or procurement in Virginia state or local government.
• Experience using Virginia state financial, procurement, grants, and/or other enterprise software systems.
• Experience providing guidance and technical assistance to employees, managers, and/or leadership regarding complex financial, grants, administrative, regulatory, or operational processes.
• Ability to develop or revise policies, procedures, recommendations, or other written materials related to grants, financial management, or complex business operations.
• Comprehensive knowledge of grants and contracts management, best practices and standards, and reporting requirements.
• Experience improving or automating manual business processes, including experience contributing to the design, implementation, testing, or enhancement of financial, grants, or other enterprise software systems.
• Bachelor’s degree in finance, accounting, business administration, public administration, or a related field, or an equivalent combination of education and experience.

Contact Information

Name: Adam Rosatelli

Email: arosatelli@voaa.us