Position Summary

The Senior Coordinator for Advancement Services provides high-level support for the Associate Vice Chancellor (AVC) for Advancement Services and the Advancement Services team. The Senior Coordinator role is highly visible and must be customer-service oriented and display maturity and professionalism at all times. The position will require communication with internal and external constituents including university leadership, donors, vendors, and colleagues/peers. The Senior Coordinator oversees reporting and administrative support, interview scheduling, project management, creating, updating, and distributing multiple monthly, quarterly and annual reports, and travel management. The Senior Coordinator plays a critical role in supporting Advancement Services teams and provides necessary and timely information for effective decision-making by the Associate Vice Chancellor.

Primary Duties & Responsibilities

• Serve as coordinator for the Advancement Services team including managing several complex projects. Efforts include scheduling oversight for team and managing outreach to advancement and university staff regarding gift and records management transactions.
• Work closely with senior leadership administrative assistants to ensure project deadlines are met and responses are well-coordinated and well-executed.
• Works closely with Executive/Senior Directors on the Advancements Services team including Business Intelligence, Gift Operations and Records Management, and Prospect Development teams on department-wide projects and team-building activities.
• Serves as a resource for AVC in managing special projects, which may include preparing, editing, and proofreading documents, reports, and presentations.
• In collaboration with Records Management, responsible for weekly gift receipting process.
• Other duties as assigned to support goals of Advancement Services including support in Central Files, Gift Operations and Records Management, and Annual Tax Letters.

Working Conditions

Job Location/Working Conditions

Normal office environment. Occasional work at on- and off-campus St. Louis-based university events. After hours work as needed.

Physical Effort

Typically sitting at a desk or table.

Equipment

Office equipment.

Required Qualifications

Education

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses

No specific certification/professional license is required for this position.

Work Experience

Relevant Experience (2 Years).

Skills

Not Applicable.

Driver's License

A driver's license is not required for this position.

More About This Job

Preferred Qualifications

• Experience working in a complex organization.
• Experience with higher education or a not-for-profit environment.
• Desire and ambition to work in an organization that is evolving at an accelerated pace.

Salary Range

The targeted hiring range for this position is $25.47 - $30.00.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Benefits Statement

Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.