Job Title: Recruiting Coordinator

Job Description

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization, serving as an integral partner in managing recruiting activities and building strong candidate relationships. This role often provides candidates with their first impression of the organization and plays a key part in creating a smooth, professional, and positive hiring experience. The ideal candidate thrives in a dynamic environment, communicates clearly with both internal and external stakeholders, shifts priorities quickly when needed, and enjoys contributing to the growth of a talented workforce. This position offers an excellent opportunity to broaden recruiting experience and develop skills within a top-tier talent acquisition function.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring managers, including arranging travel for visiting candidates when needed.
• Maintain and update candidate records and job postings in recruiting systems, ensuring accurate data entry and timely confirmation of new hires.
• Provide follow-up correspondence to candidates regarding their recruiting status via phone and email, delivering clear and professional communication throughout the process.
• Track recruiting activities and compile candidate status information into a weekly report to keep stakeholders informed of progress.
• Coordinate post-interview debrief meetings and prepare and distribute debrief materials to interviewers and hiring teams.
• Identify opportunities to improve the candidate experience and enhance scheduling efficiency, suggesting and supporting process improvements.
• Assist in the coordination and execution of other recruiting activities as needed, supporting the broader talent acquisition team.

Essential Skills

• At least 1 year of recruiting coordinator or coordination experience.
• Proficiency with MS Word, Excel, and PowerPoint.
• Bachelor’s degree.
• Experience in recruiting, talent acquisition, and administrative coordination.
• Ability to manage scheduling and logistics for multiple stakeholders.

Additional Skills & Qualifications

• Strong customer focus with a commitment to delivering an excellent candidate experience.
• Exceptional attention to detail and organizational skills.
• Strong oral and written communication skills for interacting with candidates and internal teams.
• Ability to work effectively in a fast-paced, quickly changing environment.
• Comfort collaborating with both internal and external clients and candidates.
• Interest in developing a career within recruiting and talent acquisition.

Work Environment

This role operates within a fast-paced recruiting organization that values efficiency, professionalism, and a positive candidate experience. You will work closely with recruiters, hiring managers, and candidates, primarily using standard office productivity tools such as MS Word, Excel, and PowerPoint, along with recruiting and applicant tracking systems. The environment involves frequent scheduling, coordination, and communication, with shifting priorities and deadlines that require flexibility and strong organizational skills. Work is typically performed in a professional office setting or equivalent, with regular use of email, phone, and virtual meeting tools to support interviews and debrief sessions.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle, WA.

Application Deadline

This position is anticipated to close on Oct 6, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.