Project coordinator 2

The primary responsibility of the Project Coordinator 2 position is to provide a high level of coordination support in a wide variety of areas, partnering with construction project management staff. This role will act as a support to the Project Manager and Assistant Project Manager to ensure accurate and efficient project documentation tracking. The Project Coordinator 2 role will also be responsible for maintaining and controlling the billing process and schedules per contract requirements.

Duties and Responsibilities include the following:

1. Assist with project start-ups and close-outs.
2. Provides front desk relief and/or additional administrative support to others to help meet business and staffing needs.
3. Prepares routine correspondence (letters, memos, meeting notes and proposals).
4. Assist with bid forms, proposals, and vendor quotes.
5. Bid Tracking Log - Creating Bid Numbers and Maintaining.
6. Subcontract Checklist.
7. Certificate of Insurance Requirements, Bonds, Billing Requirements.
8. Contractual Requirements (Certified Payroll, OCIP/CCIP, Affidavits).
9. Assist team with requests for project documentation.
10. Create submittal packages from information provided by the Project Manager or Assistant Project Manager. Includes understanding specs. Reaching out to Vendors/Subcontractors for project data sheets and tracking.
11. Monthly Lump Sum billings and T & M billings for subcontracts valued $100k-$5M (Including Pay Apps, SOV, Lien Waivers, Certified Payroll).
12. Logging/Tracking but not limited to, insurance, bonding, permits, submittals, RFI's, change orders correspondence, drawings.
13. Provide copies or scans of drawings.
14. Assist with RFI’s.
15. Assist with material orders and/or tracking.
16. Assist with creating tiered subcontracts, managing compliance, and assisting with change management.
17. Process electrical permits and process plan reviews with supporting documentation.
18. Review specification or client documentation (hard/soft copies) for O&M, O&M warranty vendor requests, create O&M package from information provided by Project Manager or Assistant Project Manager, and coordinate record drawings to submit.
19. Assists with pre-construction planning.
20. Conceptual understanding of creating bids/change orders.
21. Other duties as assigned.

Proven experience supporting Project Managers and Assistant Project Managers with project start-ups, close-outs, bid tracking, submittals, RFIs, change orders, and comprehensive documentation control across multiple construction projects. Strong working knowledge of construction contracts, subcontract administration, certified payroll, OCIP/CCIP requirements, COIs, bonding, lien waivers, permits, and specification review to ensure full contractual and regulatory compliance. Hands-on experience managing monthly lump sum and T&M billings for subcontracts ranging from $100K–$5M, including pay applications, schedules of values (SOV), invoicing accuracy, and audit-ready documentation. Highly skilled in preparing correspondence, proposals, O&M manuals, meeting notes, submittal packages, record drawings, and tracking logs; adept at coordinating with vendors, subcontractors, and internal teams to meet project deadlines. Associate’s or Bachelor’s degree in Construction Management, Business Administration, Engineering, or a related field (or equivalent hands-on experience).

Salary range for this position is $60,000-$75,000 annually. Opportunity for a discretionary year-end bonus. 401k with a 40% employer match (up to federal limit.) Please find more information on our compensation package here. In addition to significant career growth opportunities, full-time employees enjoy a competitive pay rate, paid holidays and PTO; Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Accounts, 401k plan and Employee Assistance Program.

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EC Electric is an Equal Opportunity/Affirmative Action Employer and supports a drug free workplace program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or characteristics, protected veteran status, or other protected classifications in accordance with federal law. “Know Your Rights” labor poster click the link below for additional provision under this federal mandate. here. EC Electric participates in E-Verification. Click the below links for more information. E-Verify Participation Poster English and Spanish E-Verify Right to Work Applicants with disabilities may request accommodation to complete the application and selection process. If you require any accommodations, please reach out to Human Resources at hr@ecpowerslive.com. Learn more about our company, visit our website at: www.ecpowerslife.com. CCB# 49737