Policy and operations manager

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Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Administrative Manager

Job Summary:

Reporting to the school’s Chief of Staff/Associate Dean for Advancement, Strategy, and Operations, this key strategic role is responsible for developing and managing the school’s policies and providing operational support for key administrative functions, including data collection and reporting and staffing for select SVM committees and programs.

This role is responsible for:

• Developing policies in support of the SVM’s operational needs, in alignment with campus partners and in consultation with subject matter experts
• Regularly reviewing and updating the SVM’s current policies and procedures as needed
• Maintaining the policy library at the SVM
• Serving as a policy resource for SVM faculty, staff, and students
• Providing administrative support to the school’s board of visitors and a variety of SVM committees, including but not limited to the space committee, IT committee, strategic plan implementation, and ad hoc task forces
• Supporting key operational functions that may include the school’s honorific program and corporate/foundation funding proposals
• Providing administrative support to data collection and reporting efforts, including but not limited to the annual institutional data report, accreditation-related reporting, and lobby reports
• Supporting SVM committees with resources that promote best practices
• Performing other duties as assigned in support of the school’s policy and operational needs

Key Job Responsibilities:

• Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications (25%).
• Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies (10%).
• Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement (10%).
• May assist in the development and monitoring of the unit or program budget and approve unit expenditures (0%).
• Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures (50%).
• Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors (5%).
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees (0%).

Department:

School of Veterinary Medicine, Advancement and External Communications

Compensation:

Salary is commensurate with experience.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Please review the summary of benefits for more information.

Required Qualifications:

• Minimum of 5 years of professional experience in administrative operations, project management, regulatory compliance, and/or policy implementation in a large or complex organization
• Demonstrated ability to research, write, interpret, and implement policies (or comparable)
• Work experience that demonstrates:
• Critical thinking and problem-solving skills
• Ability to manage numerous tasks and responsibilities efficiently and effectively
• Strong attention to detail
• Positive interpersonal skills, including the ability to network and build professional relationships to get work done
• Excellent written and verbal communication skills

Preferred Qualifications:

Experience in higher education, research, and/or health care settings

Education:

Bachelor’s degree required.

How to Apply:

Click the "Apply" button to start the application process. You will be prompted to upload the following documents:

• Resume
• Letter of Qualifications

Applicants should attach a letter of qualifications and current resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process.

Additional Information:

As a position of trust in an executive position, the selected candidate must pass a criminal background check prior to employment and every four years thereafter. Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Contact Information:

For questions regarding the application process, please contact Nancy Parkinson, nancy.parkinson@wisc.edu. For questions regarding the position, please contact Kristi Thorson, Associate Dean for Advancement, Strategy and Operations, kristi.thorson@wisc.edu.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.