Position Overview

The Office Administrator Assistant is responsible for managing front-desk operations and providing comprehensive administrative support to ensure smooth business operations. This role interacts with a variety of people in an office environment, requiring professionalism, a positive attitude, and strong customer service skills. The individual must be flexible, detail-oriented, and capable of multitasking in a fast-paced environment, always prioritizing the customer and organizational needs.

Essential Duties and Responsibilities

Functions of administrative duties will include, but not be limited to:

• Answer incoming calls and direct them appropriately.
• Greeting and welcoming visitors, clients, and employees in a friendly, professional manner.
• Follow all protocols related to the Visitors Policy, including sign-in, photo ID verification, and issuing visitor badges.
• Maintain a clean and organized reception area and office area.
• Provide administrative support: data entry, filing, document preparation, and correspondence.
• Maintain office supplies inventory and place orders as needed.
• Manage inter-office mail and USPS, FedEx, UPS, and Amazon packages; notify recipients.
• Weekly mailings for remote employees or other locations.
• Order supplies, business cards, envelopes, letterhead, and labels.
• Maintain phone extension Master list.
• Support general office mailings and data entry.
• Assist Customer Service and Executive Assistant teams with special projects.
• Additional duties as required.

Skills

Office suite, front desk, Microsoft, Office 365, administrator support, Email, Administration, customer service skills.

Top Skills Details

Office suite, front desk, Microsoft, Office 365, administrator support.

Additional Skills & Qualifications

Must Haves: Minimum of 2 years of experience in an administrative support or office assistant role, preferably in a manufacturing or corporate setting; Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); HS Diploma (preferred to have a higher level of education).

Nice Haves: Bilingual in Spanish and English.

Soft Skills: Excellent verbal and written communication skills; Strong organizational skills and attention to detail; Ability to handle multiple tasks efficiently in a fast-paced environment; Professional demeanor and strong customer service orientation.

Job Type & Location

This is a Contract to Hire position based out of Northbrook, IL.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan; Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave).

Application Deadline

This position is anticipated to close on Oct 19, 2026.

Workplace Type

This is a fully onsite position in Northbrook, IL.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.