Job Description: Medical Logistics Specialist – Veterans Enterprises of Texas (VETS)

Subsidiary of the American GI Forum, National Veterans Program

Reports To: Medical Logistics Manager

Part time with potential for Full time in 3-6 months.

Position Overview:

The Medical Logistics Specialist is responsible for executing the standard operating procedures (SOPs) that govern the day-to-day operations of the VETS Distribution Center under the direction of the Medical Logistics Manager. Located at 219 Tampico Street in San Antonio, Texas. The center operates as a collaborative effort between South Texas Housing and Development (a subsidiary of the American GI Forum National Veterans Outreach Program) and BK Meditech USA. This role ensures efficient and precise handling, storage, replenishment, and shipping of surgical instruments, implants, and trays to healthcare facilities throughout the country.

Key Responsibilities:

Receiving:

• Accept incoming packages (kits, trays, or sets) from carriers (e.g., FedEx).
• Document receipt with photographs of the package, shipping label, and tracking number.
• Open packages and document details (e.g., sender, date, product type) on a dry erase board.
• Inspect the contents of trays for accuracy and condition.
• Rectify and document missing items or discrepancies, contacting the sender if necessary.
• Return completed trays to stock with any replenishments.

Shipping:

• Process replenishment requests received via email, text, phone, or Implant Base.
• Verify accuracy of all orders pulled from stock (double-check each order).
• Prepare and validate shipping labels through FedEx or Southwest Airlines Cargo.
• Package items securely based on their type (e.g., bubble wrap envelopes for small items, airline-approved containers for trays).
• Ensure all shipments meet priority overnight deadlines for expedited delivery.
• Include return shipping labels when necessary.

Packaging and Documentation:

• Create and secure packages to prevent movement or damage during transit.
• Photograph all completed shipments as documentation.
• For Implant Base orders, print and anonymize sales orders before processing.

Special Handling:

• For trays, ensure proper packing and labeling in airline-approved containers with industrial zip ties for added security.
• Coordinate shipments through FedEx and Southwest Airlines Cargo, ensuring compliance with air transport procedures.

Administrative Duties:

• Maintain detailed records of inventory, shipments, and discrepancies.
• Communicate promptly with representatives, hospitals, and vendors regarding order status or issues.
• Track shipments and update receivers with relevant details.

Collaboration:

• Work closely with BK Meditech USA to ensure all necessary surgical components are available for distribution.
• Support South Texas Housing and Development’s mission by allocating a portion of proceeds to assist homeless veterans with essential items.

Qualifications:

• Experience in logistics, inventory management, or medical distribution preferred.
• Proficiency in using inventory systems (e.g., Implant Base) and shipping platforms (e.g., FedEx, Southwest Cargo).
• Strong attention to detail and organizational skills.
• Excellent communication and problem-solving abilities.
• Commitment to supporting veterans and improving their quality of life.

Impact:

The VETS Distribution Center plays a vital role in ensuring the timely delivery of critical medical supplies while directly contributing to the welfare of homeless veterans. Through precise operations and strategic collaboration, this position supports healthcare providers and enhances the lives of those who served our country.

Location:

219 Tampico Street, San Antonio, TX

Organization:

Veterans Enterprises of Texas (VETS), a subsidiary of the American GI Forum National Veterans Program.

Note: A portion of all proceeds supports South Texas Housing and Development’s mission to provide necessary items and improve the quality of life for homeless veterans.