Legal Assistant

Requisition No: 886301

Agency: Department of Health

Working Title: LEGAL ASSISTANT - 64083972

Pay Plan: Career Service

Position Number: 64083972

Salary: $43,515.94

Posting Closing Date: 11/01/2026

Your Specific Responsibilities:

This position serves as administrative support to attorneys in the Administrative Practice Group in the Office of the General Counsel. This position works independently in making decisions and obtaining solutions to routine problems.

• Review incoming documents. Investigate subject matter and prepare standard pleadings based on information received.
• Maintain files and records of office correspondence, documents and other materials. Filing is done on a daily basis.
• Filing systems are logically organized and uncomplicated and can be used by other staff members without difficulty. Files are complete in that they contain all appropriate records and documents. Documents and records are attached in the file in an orderly fashion and retrieved in a timely manner.
• Type all correspondence, reports and documents prepared by assigned attorney(s). All typing is proofread for spelling and grammatical errors. Typed work product is completed by assigned due date. Copies are forwarded to appropriate parties.
• Monitor subrogation (third party collections) for the Brain and Spinal Cord Injury Program (BSCIP). Follow up on the money received from entities in response to BSCIP liens. Initiate and follow up on contacts with attorneys and counselors regarding collections, files, liens with county clerks, and maintain contact to assure the Department of Health's lien rights are protected.
• Answer phones as necessary. Incoming calls are answered promptly.
• Maintain calendar for assigned attorney(s), preplan and schedule appointments, meetings, conferences, and hearing dates. Arrange for court reporters at depositions and hearings.
• Make travel arrangements, which may include air reservations, rental car, hotel room, etc. Process travel reimbursement claims.
• Communication with other attorneys, staff and clients about hearings, trials, appeals, subpoenas, etc.
• Perform electronic filings in various courts and provide e-service to the appropriate parties.
• Perform related work as required including assisting other support staff and other attorneys.

Required Knowledge, Skills, and Abilities:

• Ability to work independently.
• Ability to plan, organize, and coordinate work assignments.
• Ability to establish and maintain effective working relationships.
• Ability to communicate effectively.
• Knowledge of Microsoft Office software.
• Knowledge of standard business formats and styles for letters and pleadings necessary to carry out functions. Familiarity with case reporting and organization of statutes and regulations (federal and state).
• Knowledge of general legal principles, practices, and procedures; legal terminology; levels of judicial system and administrative rules and regulations.
• Ability to perform legal research, collect legal data for use in preparing legal documents.

Qualifications:

1 to 3 years of experience as a legal assistant.

Where You Will Work:

Florida Department of Health
2585 Merchants Row Boulevard
Tallahassee, Florida 32399

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.