Legal administrative assistant, tax advocacy program

Do you want an impactful career AND quality time with your family or time to pursue your hobbies?

You can have both by joining Empire Justice Center as a part-time Legal Administrative Assistant for our Tax Advocacy Program!

About Empire Justice Center

Empire Justice Center is a diverse, highly respected statewide legal services organization that fights for marginalized low-income individuals and families across New York. We succeed through direct legal representation, high-impact litigation, legislative advocacy, and training the next generation of advocates. Our team is passionate, determined, and committed to justice for communities facing poverty, housing insecurity, immigration issues, domestic violence, disability discrimination, and civil rights violations in schools.

What makes this role unique:

The part-time Legal Administrative Assistant for the Tax Advocacy Program will work closely and under the supervision of the Managing Attorney. The TAP Admin will conduct client intakes, manage cases, maintain client records, communicate with clients about case issues, and help with grant applications and reports.

You’ll also enjoy:

• True work-life balance: A flexible 20-hour part-time work week (true work-life balance)!
• A comprehensive health insurance plan for you AND your family!
• Additional benefits include: 14 paid holidays + pro-rated vacation, sick, and personal time, group term life insurance, 403(b) with employer contributions (vesting after 12 months), and a pro-rated bilingual salary enhancement for qualifying employees.

Requirements

Responsibilities:

• Travel to and work in the Rochester Telesca Center office is required to meet client and organizational needs.
• Employment in this position is contingent upon successful completion of a background check, as required by the terms of the applicable contract and in accordance with applicable laws and organizational policies.
• Maintain the highest standard of ethics and professionalism.
• Maintain and enter data into the Tax Advocacy Program databases, case management systems, and client files.
• Provide case support, including document preparation.
• Coordinate and schedule client interviews.
• Conduct client intake.
• Schedule and follow up on client and related meetings.
• Assist with the preparation of grant applications and reports.
• Must demonstrate a high level of comfort and commitment to working with people from marginalized communities.
• Work closely with your assigned supervisor and participate in regular supervision meetings, including work plan development.
• Work well independently and as a member of a team.
• Other duties as assigned by your supervisor and/or to meet the organization’s needs.

Experience and Attributes:

• At least 5 years of administrative assistant experience.
• Proficiency in utilizing the Microsoft 365 Suite (Outlook, Word, Excel, Teams, SharePoint, PowerPoint), with the ability to quickly learn and adapt to other applications.
• Proficiency in utilizing Adobe and other document management systems, with the ability to schedule appointments, manage calendars, documents, and collaborative workflows.
• Excellent written and verbal communication skills.
• Case management experience.
• Strong technological, administrative, and organizational skills.
• Problem management experience.
• Ability to consistently meet deadlines.
• Ability to work in the office and the community, as determined by the supervisor.
• Access to reliable and consistent transportation with the ability to travel occasionally, as needed.
• Ability to regularly lift 5 lbs. and occasionally lift 10 lbs.
• Experience in and commitment to working with marginalized communities.

TO APPLY: Applications will be accepted until the position is filled. If interested, please visit our “Work With Us” employment page at www.empirejustice.org. Please submit a complete application, including a resume, writing sample, and contact information for three professional references (one supervisor is required). Please do not call or send hard copies. Incomplete applications will not be considered.

Empire Justice Center is an Equal Opportunity/Affirmative Action employer and strongly desires a diverse and inclusive workforce. Empire Justice Center provides equal employment opportunities to all employees and applicants. It prohibits discrimination and harassment of any type, specifically: race, color, religion, age, sex (including pregnancy and gender identity), national origin, disability status, genetics, neurodiversity, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

If you need reasonable accommodations, please contact Human Resources at HRSupport@empirejustice.org. Empire Justice Center is committed to the full inclusion of all qualified individuals. As part of this commitment, Empire Justice Center ensures that persons with disabilities and/or communication barriers have reasonable accommodations.