Hourly event planner (part-time)

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Title: Hourly Event Planner (Part-Time)

Department: Office of the Provost

Reports To: Associate Provost and Chief of Staff

Position Summary:

We are seeking a creative, detail-oriented, and highly organized Part-Time Event Planner to support the planning and execution of various university events, including commencement, convocation, conferences, receptions, award ceremonies, research showcases, lectures, and luncheons. The ideal candidate will have strong project management skills, an eye for detail, and a passion for creating memorable, well-coordinated experiences for guests.

Essential Functions:

• Event Planning & Coordination: Assist in planning, coordinating, and executing in-person events from concept to completion. Develop and maintain event timelines, budgets, and checklists. Research and secure venues, vendors, and event-related services (catering, audiovisual, décor, entertainment, etc.). Coordinate event logistics, including set-up, breakdown, and on-site management.
• Vendor & Stakeholder Relations: Communicate with vendors, sponsors, and partners to ensure event requirements are met. Assist with vendor contracts and maintain positive relationships with service providers.
• Marketing & Communications: Assist in developing event promotional materials, invitations, and website content. Coordinate event registration and guest communications. Ensure brand consistency and professionalism in all event materials.
• On-Site Execution: Oversee event set-up and troubleshoot any issues that arise. Manage event volunteers and assist vendors to ensure smooth operations. Greet and engage with attendees to ensure a positive experience.
• Post-Event Activities: Conduct post-event evaluations and prepare reports on event outcomes. Maintain organized records of event details, budgets, and vendor information.

Prerequisite Qualifications:

• Education & Experience: Bachelor’s degree in Event Management, Hospitality, Marketing, or related field preferred (or equivalent experience). 1–3 years of event planning experience (higher education, preferred).
• Skills & Competencies: Excellent organizational and multitasking skills with strong attention to detail. Strong written and verbal communication skills. Ability to work independently and as part of a team. Proficiency in Microsoft Office Suite, Google Workspace, and event registration platforms. Experience with social media event promotion is a plus.
• Other Requirements: Flexibility to work in the office and some evenings/weekends. Ability to lift and transport event materials (up to 25 lbs).

Compensation:

$25-$30/hour

Essential Functions: Pre-Requisite Qualifications: Compensation: At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university an equivalent combination of education and experience specifically preparing the candidate for success in the position. Range: Hourly Employees NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, or other items.

FLSA: Non-Exempt

Time Type: Part time

Additional Information:

As an EEO employer NJIT is committed to building a diverse and inclusive teaching, research, and working environment and strongly encourages applications from individuals with disabilities, minorities, veterans, and women. Employment at NJIT is subject to the provisions of New Jersey First Act which mandates new employees, who are not NJ residents, to establish primary residence in New Jersey within one year of their appointment to certain positions. The law does not apply to any individual employed at NJIT on a temporary or per semester basis as a visiting or adjunct professor, teacher, lecturer, researcher or administrator. For more information on the act please click here.

If special accommodations are needed in applying for a position, please visit the Department of Human Resources located in Fenster Hall, 5th Floor, University Heights, Newark, NJ 07102 or call (973) 596-3140. If you have questions, please email the Human Resources Department at hr@njit.edu.

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