Summary

The incumbent serves as a Health System Specialist - Health Professions Education (HPE) Analyst. The purpose of this position is to conduct and evaluate a wide range of program management and administrative duties to fulfill requirements related to VHA's academic mission and Office of Academic Affiliations' (OAA) strategic plans.

Duties

The position informs the Designated Education Officer (DEO) and HPE service with authoritative analyses, evaluations, policy guidance and advisement regarding OAA special purpose funding, disbursement agreement (DA) processes and health care operations as they relate to HPE programs. Major duties include:

• Serves as the Disbursement Coordinator (DC) and administers and coordinates HPE disbursement processes, including communicating requirements, establishing processes, and ensuring compliance with VHA Directive 1400.05 and related Standard Operating Procedures (SOPs).
• Performs comprehensive HPE budget and resource analysis, including forecasting HPT FTE requirements, identifying funding needs and excesses, analyzing account balances and obligations, and providing recommendations for efficient utilization and redistribution of OAA resources.
• Conducts process-improvement studies and applies qualitative and quantitative analytical methods to evaluate HPE program efficiency, productivity, utilization, and effectiveness.
• Develops cost-effective solutions and recommends program, procedural, and policy improvements.
• Administers and oversees HPE educational cost contracts and other HPE resource requirements, including review and analysis of invoices and expenditures, coordination with contracting and fiscal officials, and assessment of compliance with applicable VA policies and funding requirements.
• Conducts and coordinates compliance reviews, audits, and internal controls related to Office of Academic Affiliations Requirements, VHA Directive requirements, local facility policy, and HPE program needs.
• Represents the facility and provides data, reports, and supporting documentation for internal and external reviews, consultative visits, audits, and other authorized oversight activities.
• Informs and advises HPE management and the OAA program office in analyzing and evaluating programs and leading complex processes across HPE programs, clinical services, and academic affiliates.
• Extracts, analyzes, synthesizes, and organizes data from multiple sources to support ongoing resource monitoring, OAA reporting, special projects, performance evaluation, and management decision-making.
• Maintains awareness of new and revised policies related to budget, personnel, procurement, and HPE operations and provides analysis, training, technical guidance, and recommendations to enhance program effectiveness and compliance.
• Develops, maintains, organizes, and utilizes HPE data, reporting tools, and information systems, including SharePoint, LEAF, Power BI, and other platforms, to support program operations and decision-making in accordance with applicable records management requirements.
• Supports continuity of HPE operations and provides cross-functional program support, including HPE onboarding and offboarding activities, as needed.
• Performs other related duties and responsibilities as assigned.

Promotion Potential

The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule

Monday-Friday, 7:30 a.m. to 4:00 p.m. or 8:00 a.m. to 4:30 p.m. (work hours may be further discussed during the interview)

Telework

This position may be authorized for ad hoc telework. Ad Hoc telework occurs on an occasional, non-routine basis- for example, inclement weather or telework that occurs to complete short-term special assignments or to accommodate special circumstances even though the telework arrangement may occur continuously for a limited and specific period of time. VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity and better prepare the agency to operate during emergencies.

Virtual

This is not a virtual position.

Position Description/PD#

Health System Specialist - Health Professions Education (HPE) Analyst/ PD99451S and PD99452S

Relocation/Recruitment Incentives

Not authorized

Critical Skills Incentive (CSI)

Not approved

Permanent Change of Station (PCS)

Not authorized

Requirements Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process.
• Acceptable form(s) of identification will be required to complete pre-employment requirements.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/22/2026.

Time-In-Grade Requirement

Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

Additional information

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer.