FOIA Compliance Specialist

State Role Title: Prog Admin Specialist II

Hiring Range: $63,500 - $98,600

Pay Band: 5

Agency: Dept of Prof & Occup Reg

Location: Henrico County

Agency Website: www.dpor.virginia.gov

Recruitment Type: General Public - G

Job Duties

This position plans, coordinates, and manages the information management and disclosure activities of the Department of Professional and Occupational Regulation. Position ensures agency compliance with applicable records management and information dissemination laws, regulations, policies, and procedures. The FOIA Compliance Specialist identifies operational inefficiencies, develops feasible alternatives, and implements changes/enhancements to agency processes, policies, and procedures in order to maximize operational effectiveness. Position provides analytical support on special studies and operational support to DPOR staff. Hires, instructs, trains, and evaluates subordinates.

Minimum Qualifications

• Direct experience processing FOIA or public records requests.
• Experience working with public records, records management programs, or document governance.
• Demonstrated ability to research and analyze problems and data for policy and decision-making; to develop operational goals and objectives; and to evaluate program effectiveness.
• Experience interpreting statutes, regulations, or policies.
• Experience conducting research, drafting correspondence, or preparing official responses.

Additional Considerations

• Certification in records management (e.g., CRM, CRA, or state RIM certification).
• Experience with electronic records management systems (ERMS) or FOIA tracking software.
• Experience in a government, regulatory, or compliance-focused environment.
• Training in information governance, data privacy, or legal research.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

CONFIRMATION: You will receive a confirmation of receipt when your application and/or résumé are submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

As part of the Department of Professional and Occupational Regulation (DPOR), you will play a crucial role in promoting the economic vitality of Virginia by helping qualified individuals start businesses and pursue their chosen fields. DPOR is an executive branch agency under the Secretary of Labor for the Commonwealth of Virginia. Our regulatory boards are comprised of practitioners and citizens appointed by the Governor. They are responsible for regulating various professions and occupations, including architects and contractors, cosmetologists, and professional wrestlers. We protect the public by verifying minimum competency, investigating complaints, and upholding professional compliance with state laws and regulations.

This position requires regular on-site attendance at our designated work location. DPOR does not provide sponsorship for an employment visa.

Working for the State affords you many benefits, and here are just a few:

• Affordable and comprehensive health benefits.
• 13 paid state holidays.
• Time off to volunteer as well as vacation, sick, and personal leave.
• Participation in the VRS retirement system (Hybrid 457 Deferred Compensation Plan).
• Free parking on the premises (DPOR).

TELEWORK OPTIONS:

Please note that this position may be eligible for limited telework and is not a full-time telework position. Upon hire into this position, the agency requires the incumbent to be in the position for 90 days before a specific telework schedule may be submitted for consideration.

VETERAN STATUS:

When applying for this employment opportunity, if you indicate you are a veteran, please provide a copy of your DD214 to personnel@dpor.virginia.gov or via fax to (833) 654-4240 before the job posting closes.

LAY OFF POLICY:

If you have been affected by DHRM Policy 1.3 Layoff, and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit a copy of the card by attaching it to your submitted application, or you may send it to personnel@dpor.virginia.gov, or via fax to (833) 654-4240, before the job posting closing.

ALTERNATIVE HIRING PROCESS:

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability.

If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019, or DBVI at 800-622-2155. Please provide a copy of your Certificate of Disability (COD) to personnel@dpor.virginia.gov, or via fax to (833) 654-4240, before the job posting closes.

ELECTRONIC APPLICATIONS OR RESUMES ONLY:

DPOR does not accept mailed, emailed, faxed, or hand-delivered applications or resumes.

BACKGROUND INVESTIGATIONS:

Final candidates are subject to a background investigation. The investigation may include local agency checks, criminal record checks, driving record, employment verification, verification of education, and other checks requested by the hiring authority related to the position. Please be advised that if the information gathered does not coincide with the information listed on your application, your application will no longer be considered for the position.

LICENSES:

Applicants must disclose any current professional or occupational registration, certification, and license(s) held by DPOR. Applicants with an active license issued by the Department of Professional and Occupational Regulation (DPOR) may be required to place their license in an inactive status while employed with the agency. Additional information may be provided by the Human Resources Office.

Veterans, AmeriCorps, Peace Corps, and other national service alumni and people with disabilities are encouraged to apply. DPOR is an Equal Opportunity Employer.

Contact Information

Name: Human Resources

Phone: 804-367-8500

Email: hr@dpor.virginia.gov