Facilities manager

Job Details:

Job Location: Home Office - WINSTON SALEM, NC

Position Type: Full Time

Salary Range: Undisclosed

Job Category: Facilities

II. STATEMENT OF COMPANY COMPLIANCE

Piedmont Federal's Values are: Be Authentic, Build Caring Relationships, Do What's Right, Go All In, and Move Forward. With these Values as our foundation, we strive to fulfill our Purpose: "We Open Doors for You." Our long term vision is to be best in class culturally, strategically, socially, and financially. All of our teammates are expected to live these Values and embrace our Purpose in their daily work and interactions with fellow teammates, customers, and members of our broader community.

III. POSITION SUMMARY

The Facilities Manager is responsible for the effective management, maintenance, safety, and overall functionality of the Bank’s facilities, including the home office and branch locations. This position oversees facility operations, building maintenance, vendor relationships, security-related facility needs, and improvement projects to ensure a safe, secure, professional, and welcoming environment for teammates, clients, and visitors. The Facilities Manager coordinates routine and preventative maintenance, monitors facility-related expenses, manages service providers, and identifies opportunities to improve operational efficiencies, control costs, and enhance the overall workplace experience. This role works collaboratively with branch management, IT, and other departments to support the Bank’s operational needs and business objectives.

IV. PRIMARY ACCOUNTABILITIES

High Essential

• Manage maintenance and repairs for all Bank facilities.
• Manage all day to day operational activities, including but not limited to: janitorial services, landscaping, HVAC, mechanical, plumbing, electrical, elevators, pest control, interior/exterior lighting, snow/ice removal, etc.
• Maintain ongoing contact with vendors and suppliers to negotiate and acquire supplies, services, and information needed to support the operations of Piedmont Federal Bank.
• Responsible for ordering and stocking all necessary office supplies.
• Handle daily mail for stratford location (incoming and outgoing).
• Remain on call for fire system alarm monitoring 24 hours/day, seven days/week.
• Coordinate and participate in emergency system inspections including fire alarm system, fire pump, fire department, sprinkler system, preaction fire suppression in computer room, FM-200 fire suppression.
• Coordinate annual elevator inspections with State of NC.
• Ensure backflow preventers are tested annually for Home Office and branches.
• Manage trash and recycling process across all locations.
• Conduct regular, periodic site visits of all locations to ensure all maintenance needs are met.
• Approval of various invoices as assigned (including but not limited to Office supplies, HVAC, janitorial services, coffee service, shredding, landscaping, etc).
• Coordinate facility renovations, space planning, ordering of furniture, etc.
• Pickup, sort, and deliver mail to home office.
• Provide disaster recovery assistance to Bank management (generators, ice melt, etc).
• Other duties, as assigned.

V. EDUCATION

High school diploma

VI. RELATED EXPERIENCE

5+ years experience

VII. QUALIFICATIONS:

GENERAL KNOWLEDGE, SKILLS, AND ABILITIES

Must be able to apply the following principles and processes to day-to-day functions: Collaboration/Teamwork Communication including verbal, written, listening, face to face, telephone, or email Conflict management Interpersonal skills Office machine operation Prioritizing, multi-tasking, meeting deadlines, and working independently on multiple projects.

VIII: QUALIFICATIONS: PIEDMONT KNOWLEDGE, SKILLS, AND ABILITIES

Not applicable

IX: QUALIFICATIONS: TECHNICAL KNOWLEDGE, SKILLS, AND ABILITIES

Must be able to apply the following principles and processes to day-to-day functions: Knowledge of local, state, and federal guidelines pertaining to facility upkeep.

X. CONTACTS

Senior Management, teammates Vendors/potential vendors and service providers

XI. WORKING CONDITIONS/PHYSICAL REQUIREMENTS

This job is conducted in an office work environment, and requires visual inspection and evaluation to troubleshoot situations that arise. Most of this position's duties require use of a computer. Some travel via car or air, and evening/weekend work may be required. Incumbent must meet the following physical requirements with or without reasonable accommodation: a. Use hands to manipulate, handle, feel, and control items or equipment; b. Walk, bend, kneel, and reach; c. Lift up to 100 pounds, using all safety precautions; d. Stand and/or sit for long periods of time; e. Talk, hear, and communicate with clients and coworkers in English; f. See and be able to read, write, and interpret documents written in English.

Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Piedmont Federal Savings Bank is an Equal Opportunity Employer Veterans/Disabled.