Event & marketing coordinator

Event Marketing & Social Media

• Develop and execute a marketing plan for each Houston Business Journal event in partnership with the Event Director.
• Create engaging, creative and timely social media content promoting events, nominations, honorees, speakers, sponsors and other event-related initiatives.
• Maintain a consistent social media calendar for events, with content planned and scheduled in advance for review.
• Create approximately 1–2 creative event-related social media posts per platform each business day, based on the active event calendar and marketing needs.
• Identify opportunities for new social content, including behind-the-scenes content, honoree and speaker spotlights, countdowns, event-day content and post-event recaps.
• Assist with capturing and posting social content onsite at events.
• Coordinate event email marketing, print advertising, website promotion and other marketing efforts.
• Submit and manage internal requests for event-related email, digital and print creative.
• Ensure event branding and messaging are accurate and consistent across all platforms.
• Identify and help build relationships with community and promotional partners to expand event awareness and reach.

Event Registration & Digital Platforms

• Create, maintain and update online event registration pages.
• Ensure event pages accurately reflect current sponsors, speakers, honorees, schedules and event information.
• Make updates throughout the event cycle as information changes.
• Assist attendees with registration questions and provide excellent customer service.
• Help manage nomination-related customer service and inquiries for awards programs.

Honoree, Speaker & Sponsor Coordination

• Serve as a primary point of communication for event honorees throughout the awards process.
• Support sponsor communication, registration and fulfillment of event-related benefits.
• Maintain accurate sponsor, speaker, honoree and event trackers.
• Coordinate with community partners regarding tickets, promotional commitments and event deliverables.
• Work closely with the editorial team to collect honoree information and materials needed for special publications and event coverage.

Event Planning & Execution

• Work closely with the Event Director to brainstorm themes, experiences, décor and creative elements for Houston Business Journal events.
• Assist with event preparation, including name badges, table signs, programs, awards, signage, sponsor materials, photo backdrops and other event collateral.
• Manage event registration and check-in onsite.
• Assist with event load-in, setup, execution and load-out.
• Help ensure sponsor displays, signage and other onsite benefits are executed correctly.
• Provide professional, welcoming customer service to attendees, honorees, speakers, sponsors and partners.
• Be prepared to assist wherever needed during live events in a fast-paced environment.

Event Administration & Organization

• Maintain shared event calendars, timelines, trackers, communications and planning documents.
• Submit design and marketing requests early in the planning process and manage them through completion.
• Proof event materials for accuracy before final production.
• Coordinate administrative event needs, including printing name badges and table signs, ordering awards and creating event programs.
• Organize event photography and distribute photos to appropriate internal and external contacts.
• Work with the sales team following events to assist with sponsor recaps and fulfillment reporting.
• Maintain organized event files and historical information for future planning.

Qualifications

What We're Looking For

• The ideal candidate is someone who is:
• Highly organized with exceptional attention to detail.
• Creative and enthusiastic about social media, marketing and events.
• Comfortable creating professional content for platforms including LinkedIn, Instagram and other social channels.
• A strong writer and communicator.
• Able to manage multiple events, deadlines and priorities simultaneously.
• Proactive and comfortable taking ownership of assigned responsibilities.
• Professional and confident communicating with executives, sponsors, honorees, speakers and community partners.
• A collaborative team player who enjoys working across sales, editorial, sales and events.
• Comfortable working in a fast-paced environment where priorities can change quickly.
• Willing and able to work occasional early mornings, evenings and other hours required for events.
• Excited to learn all aspects of event production and grow within the events function.

Preferred Qualifications

• Bachelor's degree in marketing, communications, hospitality, event management, public relations or a related field preferred.
• 1–3 years of experience in events, marketing, social media, hospitality or a related field preferred.
• Experience creating and scheduling social media content.
• Strong written communication and proofreading skills.
• Experience with Canva, social media scheduling platforms, email marketing tools or event registration systems is a plus.
• Proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint.
• Experience working with sponsors, clients or external partners is a plus.