Director of grant operations

Job Details:

Job Location: Technology Drive - San Jose, CA

Position Type: Full Time

Education Level: 4 Year Degree

Salary Range: $135000.00 - $150000.00 Salary/year

Travel Percentage: None

Job Shift: Day

Job Category: Nonprofit - Social Services

Summary

At Goodwill Mission Services of Silicon Valley, our purpose is simple and powerful: to help people build skills, find meaningful work, and thrive in our community. For nearly 100 years, we have been a trusted partner in connecting opportunity with people's potential. By working hand in hand with local experts, employers, and community members, we create pathways to education, employment, and lasting economic mobility. As a team, we are committed to: Empowering one another to do our best work and grow together. Building strong partnerships and serving as a driving force for economic opportunity in Silicon Valley. Modeling teamwork, integrity, and cultural intelligence in everything we do. Acting with mutual respect for each other, our community, and the environment we share.

Goodwill of Silicon Valley is much more than a collection of thrift stores. It is a catalyst for transformation. For nearly 100 years, Goodwill of Silicon Valley has been dedicated to building an inclusive economy in Silicon Valley by creating opportunities for people to achieve self-sufficiency and economic independence. By selling donated goods at affordable prices, Goodwill of Silicon Valley ensures the community has access to essential items while promoting sustainability through the reuse and recycling of goods. The stores serve as a source of the organization's program revenue and provide opportunities for job training and employment.

Job Responsibilities

Grant Financial Operations (30%)

• Develop grant budgets compliant with 2 CFR 200 / specific Grant guidelines and monitor budget-to-actual across the portfolio.
• Lead invoicing, drawdown support, and financial reporting across seven awards.
• Provide timely analysis on how remaining grant budget can be utilized in the most efficient and impactful manner.
• Translate the parent organization's general ledger into grant-compliant financial output and provide support during audits.
• Manage indirect cost rates, which vary by grant, as a coordinated set and closely work with parent organization’s accounting team on maintaining audit ready support paperwork on indirect rates.

Compliance (30%)

• Own the department's compliance infrastructure across five layers: policies, written procedures, internal controls, records and retention, and training and monitoring.
• Develop and maintain compliance policies and standard operating procedures (SOPs) for training and operations across all funders.
• Own eligibility rules, documentation standards, and file review across all funders.
• Review, approve, and certify the reconciliation between grant billing and program reporting, including the AB109-to-CFET claiming reconciliation, which carries audit exposure.
• Maintain audit readiness and serve as point of contact for the single audit run by the parent organization.

Data and Systems (20%)

• Oversee the client data system (CaseWorthy), administered under contract by an outside vendor.
• Build toward moving CaseWorthy administration in-house.
• Set data quality standards that hold as enrollment scales.

Operations and the Parent Relationship (20%)

• Manage the service relationship with Goodwill of Silicon Valley across finance, HR, IT, and legal.
• Occasionally act as chief of staff to Executive Director, Mission Services and assist in strategic planning cycles and stakeholder communication.

Qualifications:

Required Qualifications/Experience

• Bachelor's degree in public administration, accounting (non-profit focus), or a similar quantitative oriented field, or an equivalent combination of education and experience.
• Five or more years of progressive grants management experience or nonprofit finance with focus on project management, ideally in a grant-funded organization.
• Direct experience and deep knowledge of federal grant compliance and the Uniform Guidance (2 CFR 200).

Preferred Qualifications/Experience

• Experience with Department of Labor or Veterans Affairs grants.
• Familiarity with a client data or case management system such as CaseWorthy.

Job Requirements

Onsite at Goodwill of Silicon Valley headquarters in San Jose. Computer literate. Knowledge of MS Office required, with intermediate to advanced Excel preferred. Must pass a criminal background check.