Director of events

Benefits:

• Company parties
• Dental insurance
• Employee discounts
• Free food & snacks
• Health insurance
• Opportunity for advancement
• Paid time off
• Parental leave
• Vision insurance
• Wellness resources

ABOUT WARWICK HILLS GOLF & COUNTRY CLUB

Founded in 1957, Warwick Hills Golf & Country Club is a premier private club recognized for its rich history, championship golf, exceptional service culture, and strong sense of community. The Club proudly hosts The Ally Challenge presented by McLaren, a PGA TOUR Champions event, and is committed to delivering outstanding recreational, social, and dining experiences for its members and their families. Warwick Hills honors its traditions while continually evolving to enhance the member experience and preserve its reputation as one of Michigan's most respected private clubs.

POSITION SUMMARY

As the Event Director for our prestigious Warwick Hills Golf & Country Club, you will be responsible for the planning, coordination, and execution of a wide range of events, including weddings, corporate meetings, golf tournaments, and social gatherings. You will play a vital role in providing exceptional experiences for our members and guests, ensuring every event reflects the club’s standards of excellence and hospitality. Hiring is dependent on a background check.

KEY RESPONSIBILITIES

Event Planning and Execution:

• Develop contracts for and oversee all administrative and operational aspects of preparing and selling events.
• Oversee the planning and execution of all club events, from conception through to completion.
• Collaborate with members to create tailored event experiences that meet their needs and preferences.
• Manage event logistics, including Food & Beverage, audiovisual needs, décor, vendors and linen.
• Responsible for Ad-Hoc communications with Food & Beverage Manager, Executive Chef, and Golf Professional.
• Manage and execute orders & completion of all event layouts, buffet cards, place cards, decorations and linen orders.
• Manage weekly/monthly/annual event calendar.
• Responsible for overall decoration inventory.
• Oversee the event during event scheduled times.

Budget Management:

• Develop and manage event budgets, ensuring cost-effective execution without compromising quality.
• Communicate information for all event invoices to Controller.
• Create and send invoices to event hosts.
• Assist and ensure accurate event profit & loss reports.
• Negotiate contracts with vendors and suppliers to secure the best rates and services.

Sales and Marketing:

• Communicate upcoming event details with marketing.
• Annually update banquet/wedding/golf event packets.
• Responsible for collaborating with the golf professional on the golf calendar.

Team Leadership:

• Coordinate with the Food & Beverage Manager to deliver high-quality service during events.
• Lead banquet event order (BEO) meetings with department heads.
• Banquet communication with halfway house, cabana, and pro shop.
• Coordinate with Food & Beverage Manager to conduct regular training to ensure staff are well-versed in event protocols and standards.

Member and Guest Relations:

• Foster strong relationships with club members and guests to enhance their experience and satisfaction.
• Gather feedback to continually improve event offerings and services.

Compliance and Safety:

• Ensure that all events adhere to health and safety regulations and club policies.
• Maintain comprehensive event documentation for compliance and reporting purposes.

QUALIFICATIONS & SKILLS

Required Qualifications

• Bachelor’s degree in Hospitality Management, Event Management, or related field preferred.
• A minimum of 5 years of experience in event planning or management, preferably in a hospitality or country club setting.
• Strong organizational and multi-tasking skills with attention to detail.
• Excellent interpersonal and communication skills, with a customer-focused approach.
• Proficient in event management software and Microsoft Office Suite.
• Ability to work flexible hours, including evenings, weekends, holidays, and split shifts.

COMPENSATION & BENEFITS

Warwick Hills Golf & Country Club offers a competitive compensation package that will be commensurate with the selected candidate's qualifications, experience, and overall fit for the position. The package includes comprehensive benefits, professional development opportunities, and payment of appropriate professional association memberships and licensing fees.