Agency Overview

The Division of Capital Asset Management and Maintenance (DCAMM), which oversees over $2 billion in capital programs and projects, is responsible for capital planning, project delivery, property management, and real estate services for the Commonwealth. We are stewards of the Commonwealth’s assets, which include 3 million square feet of state buildings. As an agency, we care for the people of our state and the future of our planet.

We work with state agencies to create and manage forward-thinking, sustainable buildings to meet the needs of the Commonwealth’s citizens and help achieve a zero-carbon future. We are partners with fellow agencies to help them meet their strategic needs with fiscally responsible building and real estate solutions. We support the growth of the Commonwealth’s economy and actively engage with private sector partners to make it easier to do business with the Commonwealth. We work to expand access, opportunity, and equity to create more inclusive services, planning and outcomes for all the citizens of the Commonwealth.

DCAMM is a central agency in implementing several key policy priorities of the Healey-Driscoll Administration, including promoting decarbonization and climate resilience in all state facilities, identifying and facilitating opportunities to repurpose underutilized state property for housing production, and increasing the participation of underrepresented groups in public construction contracting and in the public construction workforce.

Position Summary:

The Deputy Director for Budget & Capital Planning in the Office of Finance and Administration (OFA) serves as the senior deputy to the Director of Budgeting and Capital Planning, under the overall leadership of the Deputy Commissioner for OFA. The position provides agency-wide leadership in the development, implementation, monitoring, and ongoing management of DCAMM's five-year Capital Investment Plan and annual Capital Spending Plan, as well as related budgeting, forecasting, funding, reporting, and analytical activities.

Duties & Responsibilities:

• Oversee the development and tracking of DCAMM's annual Capital Spending Plan, including DCAMM's quarterly capital allotments.
• Lead regular reviews of cash flow projections with Project Executives and Project Managers for active projects within DCAMM's portfolio.
• Plan and track hundreds of smaller projects within the Deferred Maintenance program in coordination with the Office of Facilities Management and Maintenance (OFMM).
• Oversee reconciliation of agency bond funding authorizations to ensure accurate balances are available for allocation to capital projects.
• Develop and present recommendations for balancing accounts and optimizing available capital resources.
• Oversee Fixed Asset allocations for CTR, related reporting and reconciliation, ensuring that issues affecting capital financial reporting are identified and addressed.
• Maintain an updated and detailed understanding of all ongoing DCAMM capital projects, including overall timelines, funding sources, project risks, and impacts on annual capital spending budgets (caps).
• Provide senior-level analysis and guidance to support agency capital planning and financial decisions and accurately project overall cap and non-cap spending on an annual and multi-year basis.
• Synthesize complex project, budget, and funding information into analytical reports that identify spending non-conformance, emerging risks, and potential impacts on DCAMM's capital program.
• Lead cross-functional resolution of financial issues, working with project offices on process improvement, and developing ad hoc and routine reporting for senior leadership and ANF.
• Maintain effective working relationships with senior executives on a DCAMM-wide basis, senior client agency staff, and ANF's Capital Management group.
• Build consensus, resolve competing priorities, communicate financial implications, and provide recommendations that support established production and spending goals.
• Coordinates priorities across budget, capital planning, finance, and project delivery functions.
• Manage staff development initiatives and establishment of staff capabilities needed to meet agency budget and capital planning priorities.
• Assign duties, responsibilities, and work priorities across the Budget & Capital Planning function.
• Manage daily operations, including problem solving, escalation of complex issues, and establishment of priorities based on agency-wide needs.
• Provide initial approval and assignment of deferred maintenance project criteria for all agencies, including funding source(s), selection of Major Program(s), Capital Spending Plan line-item designation, master ISA assignment and alignment, and determination of alignment or non-alignment of newly proposed projects within DCAMM's Capital Spending Plan.
• Manage and oversee DCAMM Fixed Asset reporting, including identification and resolution of material issues.
• Select and design analytical queries, dashboards, and reports used to support senior DCAMM leadership, ANF, and other internal or external audiences.
• Recommend appropriate actions for reconciling and balancing capital appropriations and resolving material funding issues.
• Recommend cash flow forecasts, spending targets, and triage actions across the capital portfolio.
• Lead development of Capital Spending Plan documents, including multi-year line-item budgets, priorities, and supporting analyses for approval by the Director of Budgeting and Capital Planning.
• Recommend and provide initial approval of deferred maintenance financial transactions for multiple agencies, consistent with established policy and funding requirements.
• Recommend and approve Fixed Asset Accounting entries and related corrective actions, as appropriate.
• Perform other duties as assigned.

Preferred Qualifications:

• Significant experience in the budgeting and financial administration of design and construction projects, including public construction within the Commonwealth, is preferred.
• Experience advising senior leadership and coordinating across multiple organizational units is strongly preferred.
• Excellent communication, presentation, and negotiation skills.
• Ability to translate complex financial and capital planning information into clear recommendations for senior audiences.
• Ability to exercise sound independent judgment.
• Excellent prioritization and delegation skills to establish priorities, lead staff, and manage multiple competing deadlines.
• Advanced computer skills utilizing spreadsheet, database, reporting, and project management software, especially Microsoft Office products Excel and/or Access and Trimble, with the ability to develop and interpret complex financial and management reports.
• Ability to work independently and across business units while maintaining and managing positive working relationships.
• Hands-on experience with project tracking, follow-through, and fiscal accountability.
• Knowledge and experience with the principles, practices, and methods of report writing.
• Ability to analyze and determine the applicability of data, to draw conclusions, and make appropriate recommendations.
• Ability to give written and oral instructions in a precise and understandable manner.
• Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates' training needs; determining the need for disciplinary action and either recommending or initiating disciplinary action.
• Knowledge of the principles, practices, and techniques of supervision.
• Ability to coordinate the efforts of others in accomplishing assigned work objectives.
• Knowledge of the method and techniques of financial analysis.
• Knowledge of the principles and practices of financial management.
• Ability to organize work by establishing operating and/or reporting relationships and by assigning work accordingly.

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) six (6) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results), of which (B) at least two (2) years must have been in a project management, supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.

Substitutions:

• A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience.
• A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience.
• A Graduate degree or higher in a related field may be substituted for three (3) years of the required (A) experience.
• A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.