About Weis Builders

Weis Builders, established in 1939, has maintained a reputation for building solid relationships. We have continued to exceed client’s expectations with our versatility, responsiveness, talented associates, and progressive attitude. Weis Builders excels in various markets, including multi-family, senior living, student living hospitality, health care, retail, and commercial. We support the development needs of our clients by providing delivery methods such as general contracting, design/build, and construction management.

Benefits We Offer

We take care of our team so they can do their best work. Here's what you can expect:

• Competitive salary with annual performance bonuses
• Comprehensive health, dental, and vision insurance
• 401(k) plan with company match
• Paid time off (PTO) and paid holidays
• Health Savings Account (HSA) with employer contribution
• Flexible Spending Account (FSA)
• Dependent Care FSA (DCFSA)
• Paid medical leave
• Tuition reimbursement
• Professional development stipend
• Health club membership reimbursement
• Wellness programs and mental health support
• Pet insurance
• And more!

Why Join Weis Builders?

Gain experience in the construction industry Work with a team that values innovation, client satisfaction, and career development Contribute to projects that positively impact communities and clients Competitive learning environment with support from experienced professionals Weis Builders is a premier construction company with over 85 years of delivering high-quality projects that make a lasting impact on communities.

Key Responsibilities

• Provide administrative and coordination support to project managers and field personnel throughout the construction process.
• Assist with project startup, contact lists, distribution lists, and document-control procedures.
• Maintain organized project records.
• Assist with preparation, tracking, and distribution of contracts, subcontracts, purchase orders, change orders, insurance certificates, and other project documentation.
• Track subcontractor and vendor documentation and follow up on outstanding items.
• Assist with project correspondences.
• Assist with meeting preparation, agendas, meeting minutes, and distribution of action items.
• Coordinate communication among project managers, superintendents, subcontractors, vendors, design professionals, and other project stakeholders.
• Assist with project closeout, including punch lists, warranties, operation and maintenance manuals, as-built documentation, lien waivers, and other required closeout materials.
• Monitor deadlines and proactively follow up with responsible parties to keep project requirements moving forward.
• Manage the day-to-day administrative operations of the office and help maintain a professional, organized, and efficient work environment.
• Serve as a primary point of contact for general office communications, visitors, vendors, and service providers.
• Answer and route telephone calls and general correspondence as appropriate.
• Maintain office supplies, equipment, and inventory and coordinate purchasing as necessary.
• Manage incoming and outgoing mail, deliveries, and shipments.
• Assist with employee onboarding logistics, including workspace preparation, equipment coordination, and administrative documentation.
• Assist management with correspondence, reports, presentations, spreadsheets, and other administrative needs.
• Help identify opportunities to improve administrative processes, organization, and efficiency.
• Perform other project and office-related duties as needed.

Ideal Candidate

Is exceptionally organized and naturally creates structure around projects and information. Enjoys following up and closing loops rather than allowing outstanding items to linger. Can shift comfortably between detailed project work and general office responsibilities. Takes initiative and does not require constant direction. Understands the importance of deadlines in a construction environment. Communicates clearly, professionally, and respectfully. Is comfortable holding others accountable for information and deliverables while maintaining positive working relationships. Can prioritize effectively when multiple project managers or team members need assistance at the same time. Notices problems early and works to resolve them before they become larger issues. Takes pride in accurate, complete, and well-organized work.