Assistant practice manager

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Job Description

Chacko Allergy, Asthma & Sinus Center is seeking a highly organized, dependable, and motivated Assistant Practice Manager to support the daily operations of our growing, multi-location medical practice.

This position reports directly to the Practice Manager and assists with staff scheduling, administrative coordination, employee onboarding, operational follow-ups, and special projects across multiple office locations.

The ideal candidate is proactive, detail-oriented, comfortable multitasking, and capable of independently managing assigned responsibilities while maintaining excellent communication with providers, staff, and leadership.

Key Responsibilities

• Assist the Practice Manager with daily administrative and operational responsibilities.
• Coordinate employee schedules, staffing coverage, and last-minute schedule changes.
• Monitor daily office operations and help ensure efficient workflows.
• Assist with employee onboarding, training coordination, and administrative paperwork.
• Support timekeeping, attendance tracking, and PTO coordination.
• Communicate with providers, medical assistants, front desk staff, and other departments.
• Assist with maintaining office supplies, inventory, and vendor communications.
• Follow up on outstanding administrative tasks and ensure timely completion.
• Assist with patient scheduling concerns, escalations, and customer service issues.
• Support billing-related administrative follow-ups and communication with the billing department.
• Help maintain compliance with established practice policies and procedures.
• Assist with special projects and other duties assigned by the Practice Manager.

Qualifications

• Previous experience in medical office administration, healthcare operations, or medical practice management preferred.
• Knowledge of medical billing, insurance verification, claims processing, patient collections, and billing workflows.
• Familiarity with insurance denials, accounts receivable, and billing follow-up procedures preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Comfortable using computers, spreadsheets, scheduling systems, and electronic medical records.
• Experience with eClinicalWorks (eCW) and ADP is a plus.
• Ability to work independently, take initiative, and follow through on assigned tasks.
• Professional, dependable, and able to maintain confidentiality.
• Strong problem-solving skills and a positive, team-oriented attitude.

Schedule

Monday through Friday.

What We're Looking For

We are looking for someone who enjoys being involved in multiple aspects of running a medical practice and takes pride in keeping operations organized and efficient.

The ideal candidate is a reliable team player who takes initiative, communicates effectively, follows through on responsibilities, and can adapt to changing priorities.

This is an excellent opportunity for someone with medical office experience who is ready to take on additional responsibilities, grow professionally, and become an important part of our management support team.

To Apply

Please submit your resume, relevant experience, compensation expectations, and availability to start.

We look forward to hearing from you!