Assistant Business Office Manager

State Role Title: Admin and Office Spec III

Hiring Range: $60,000-$65,000

Probationary period will start over effective hire date for all current state employees

Pay Band: 3

Location: Puller Veterans Care Center

Agency Website: www.dvs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Assistant Business Office Manager is a full-time in person position and is responsible for assisting in the administration and fulfillment of all duties relating to the Business Office.

• Billing: Bill Medicare B claims and follow-up with adjustments. Manually bill Medicare Replacement if needed. Bill Long Term Care Insurance and Medicare co-insurance. Complete Ancillary’s and do monthly billing to residents. Do collections and letters to overdue private pay. Pull and report patient liabilities to be signed off on. Compile and complete VA billing for the end of the month. Get reports to the VA and submit to OB10 to be paid.
• Posting Cash: Post cash for Accounts Receivable to correct accounts.
• Reports/Paperwork: Balance daily census. Complete adjustments and other paperwork for billing purposes. Midnight census to Nursing Supervisor to track admission/discharges.
• Admission Paperwork: Compile admission paperwork for Business Office files and packets to be sent to the VA. Balance and complete reports for VA billing at beginning of month.
• Resident Trust Fund: Administer the Residents Trust Fund in the absence of the Business Office Assistant. Writes up Resident Fund deposit.
• Other Duties: Performs other duties as may be assigned that are within the Business Office department’s mission and as situations warrant in meeting the overall needs of the facility.

May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

Serves in the AOC rotation.

Minimum Qualifications

• Computer and various office machine experience.
• Basic Math skills.
• Knowledge of Medicaid patient fund policies.
• High School Diploma or equivalent.
• Knowledge of Point Click Care system preferred.
• Experience with Medicare and Medicaid billing.
• Experience with long term care billing.

Additional Considerations

N/A

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The commonwealth does not provide sponsorship; therefore, applicants must be a Citizen or National of the United States, a lawful permanent resident, or an alien authorized to work.

Excluding current DVS employees, the selected candidate must pass a criminal background check.

For consideration for this position, candidates MUST apply online at wwww.jobs.virgnia.gov. Applicants are encouraged to be specific regarding job-related knowledge, skills, and abilities. Resumes are encouraged but do not substitute submittal of the online application. Applications submitted via postal mail, email, or fax will not be considered. Please contact Human Resources if you need assistance.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative hiring process. To be considered for this opportunity, applicants will need to provide their Certificate of Disabilities (COD) provided by the Certified Rehabilitation Counselor within the Department of Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable to DARS to get their Certificate of Disability.

If you need to obtain a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019

Contact Information

Name: Caitlyn Campbell

Email: Caitlyn.Campbell@dvs.virginia.gov