Overview

Accounts Payable Supervisor

Location: Ashburn, VA

Department: Accounting Shared Services

Reports To: Accounting Shared Services Manager

Position Summary

The Accounts Payable Supervisor leads daily AP operations, management of email inboxes, ensuring timely and accurate vendor payments, reconciliations, strong customer service, and effective internal controls. This role supervises a team of Payment Processors, partners with cross-functional team members, and drives continuous improvement initiatives.

Key Responsibilities

• Supervise and develop a team of three Payment Processors.
• Conduct regular one-on-one meetings, coaching, and performance discussions. Align team member goals and metrics in coordination with the AP Manager.
• Lead recurring team meetings and communicate departmental priorities.
• Serve as department lead in the Manager's absence.
• Ensure vendor payments are processed accurately and on time.
• Monitor vendor accounts, statements, reconciliations, and aging items.
• Maintain a clean AP ledger within Intacct, resolving aged invoices, credits and legacy cleanup items.
• Process weekly refund checks for the region.
• Process quarterly business license payments.
• Manage AP shared mailboxes and respond to vendor and operational inquiries.
• Ensure invoices submitted through Stampli include complete documentation.
• Administer manual check Positive Pay process, void requests, and check copy retrieval.
• Maintain AP SharePoint documentation, banking information, and approver records.
• Partner with the Coder Supervisor to support workflow management and department meetings.
• Identify and implement process improvements and control enhancements.

Qualifications

• 3+ years of Accounts Payable experience.
• Previous leadership, supervisory, or team lead experience.
• Strong knowledge of AP processes, reconciliations, vendor management, and payment controls.
• Excellent communication, organizational, and problem-solving skills.