Administrative specialist - panama city fl

We are seeking an Administrative Specialist to join our ranks. This work is both high profile and complex, so we are looking for problem-solvers who are able to work quickly to provide innovative solutions. The tight deadlines means that this person must also be flexible enough to jump in when and where needed.

Here are some additional specs for the position. If you think you’re the person we’re looking for, please get in touch. We’re excited to learn more about you.

Responsibilities for Administrative Specialist

• Active participation in office management, including handling general clerical tasks
• Organize and prepare meeting schedules for various departments
• Ensure meeting spaces are properly requisitioned ahead of schedule
• Manage office equipment and supplies, and ordering new equipment and supplies as needed
• Work collaboratively with other departments to help solve clerical issues
• Offer assistance to accounting department to provide manage invoices, payments, and receipts
• Confer with human resources department to provide assistance with personnel databases, reporting requirements and other duties
• Represent department managers or other senior-level officers in meetings, including taking notes and recordings as needed

Requirements

• HS diploma or GED is a must.
• An Associate's degree in office administration or a related field may be preferred
• 3-4 years of experience
• Ability to work without direction, with strict attention to detail
• Working knowledge of Adobe products
• Working knowledge of Microsoft Office Suite, including Word, PowerPoint, and Excel
• Experience using business email services, such as Microsoft Outlook
• Comfort multitasking and handling multiple requests from different individuals and departments
• Ability to work quickly and in a potentially high-stress environment
• Strong communication skills and extremely self-motivated when managing communication channels
• Highly organized and capable of creating organizational systems that others easily utilize