Classification Title:

Administrative Spec II

Classification Minimum Requirements:

Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and experience.

Job Description:

• Serves as a customer service liaison for department’s Front Office. Processes service requests per SOP, which includes answering phones and greeting visitors. Fields questions regarding department policies and directs and educates customers.
• Responsible for Animal Procurement, which involves processing all orders submitted by UFresearchers and ensures that animal orders comply with research protocol limits.
• Processing of the division’s PCard charges, PO/Invoice payments using UF’s financial system and departments internal sub-system for expense and budget tracking.
• Process revenue collections/transfers for UF Research center internal billing through UF’s financial system and departments internal sub-system to maintain up-to-date accounts receivable data.
• Maintains and manages databases for protocol tracking, census management and facility access, which includes reviewing and giving facility access.
• Other duties as assigned.

Expected Salary:

Commensurate with Education and Experience

Required Qualifications:

Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and experience.

Preferred:

• Bachelor’s degree is preferred.
• Knowledge of sponsored research administration and compliance processes.
• Experience working with faculty, Deans, Directors, Department Chairs, University administration and regulators.
• Knowledge of computers and relevant computer programs including Word, Excel, PowerPoint and Visio.
• Ability to use and maintain databases and websites.
• Ability to work independently with minimum supervision and function as a member of a team.
• Ability to plan, organize, prioritize and coordinate work assignments and exercise initiative.
• Ability to manage work flow and processes.
• Effective verbal and written communication skills including the ability to write and edit reports, meeting minutes and other documents.
• Excellent interpersonal skills and customer service orientation.

Special Instructions to Applicants:

• In order to be considered, applicants must provide a cover letter, resume, and list of professional references.
• Application must be submitted by 11:55 p.m. (ET) of the posting end date.
• This is not a remote position and is located on the University of Florida main campus in Gainesville, FL.
• A criminal background check is required.
• This is a time-limited position.

Health Assessment Required:

No