Administrative assistant

Job Details:

• Level: Experienced
• Job Location: triPAQ - Cerritos, CA
• Position Type: Full Time
• Education Level: High School Diploma or Equivalent
• Salary Range: $25.00 - $30.00 Hourly
• Travel Percentage: Less than 10%
• Job Shift: Day
• Job Category: Admin - Clerical

SUMMARY:

The Administrative Assistant provides administrative and office support to the New-Indy Packaging division.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Greet visitors and notify appropriate person of their arrival
• Maintain visitor logs and provide visitor badges as necessary
• Answer calls and route to the appropriate person
• Receive, sort, and distribute all incoming USPS mail, and UPS/FedEx deliveries on a daily basis
• Organize, prepare, and send out all outgoing USPS mail, and UPS/FedEx deliveries on a daily basis
• Manage office supplies inventory and place orders as necessary
• Order lunch for meetings, department requests, and events as necessary
• Maintain appearance and cleanliness of conference room and front desk area
• Data entry of training records, and assisting Safety with safety training tracking
• Run headcount, OT, and other reports as needed
• Administrative support for Human Resources, including temp timecards, invoices, timecard audits, attendance policy, and other support as necessary
• Assist with event planning
• Other tasks as assigned

Qualifications:

SKILLS AND QUALIFICATIONS

• High school diploma required, some college preferred.
• Minimum 1 year in an administrative or front desk support role
• Ability to maintain professionalism, confidentiality, and a customer service demeanor
• Strong communication, organization, and time management skills
• Proficient in Microsoft Outlook, Word, Excel, and Powerpoint
• Strong verbal and written communication skills
• Bilingual in Spanish highly preferred

PHYSICAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to handle or feel. The employee frequently is required to talk or hear. The employee is occasionally required to reach with hands and arms. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

Normal office environment.

CERTIFICATES, LICENSES, REGISTRATIONS

None required.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.