Administrative assistant

The Administrative Assistant provides comprehensive administrative and organizational support to ensure the efficient operation of the department and leadership team. This role serves as a key point of contact, managing schedules and coordinating meetings. The ideal candidate is highly organized, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment.

RESPONSIBILITIES

Administrative Support

• Provide administrative support to leaders.
• Maintain calendars, schedule meetings, and coordinate appointments.
• Organize and maintain electronic and paper filing systems.

Meeting and Event Coordination

• Schedule and coordinate meetings, conference calls, and virtual events.
• Prepare agendas, meeting materials, and presentation documents.
• Coordinate travel arrangements, lodging, and expense reporting.
• Assist with planning team events, offsites, and special projects.

Communication and Collaboration

• Maintain confidentiality when handling sensitive information.
• Foster a professional and positive working environment.

QUALIFICATIONS

• High school diploma or equivalent required.
• Associate degree preferred
• 2+ years of administrative, executive support, or office management experience preferred.
• Experience supporting senior leaders or multiple teams is a plus.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Professional judgment and problem-solving skills.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.

With a legacy spanning more than 80 years, NSF leverages science and innovation to improve human and planet health. We provide science-driven, independent testing, inspection, certification, and advisory services and develop the very standards that drive the food, water, and life sciences industries worldwide. We empower our clients to navigate shifting regulations to improve consumer health, safety, and quality of life.

One of our core values is We Are One NSF. This means that while we’re one team, we embrace the cultural, ethnic, language, and demographic diversity that reflects the societies in which we live and work.

Come join a team that makes a difference in the world. More information about NSF can be found at nsf.org.

NSF is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.

Notice to Agency and Search Firm Representatives: Please note that NSF is not accepting unsolicited resumes from agencies/search firms for this role. Resumes submitted to an NSF employee by a third-party agency without a valid written & signed search agreement between NSF and said third-party agency will become the sole property of NSF. No fee will be paid if a candidate is hired as a result of an unsolicited agency or search firm referral. Thank you.