Administrative assistant

Job Details:

Job Location: Austell GA - Austell, GA

Position Type: Puckett EMS

Salary Range: Undisclosed

Job Category: Office / Administrative

Definition:

The Administrative Assistant is responsible for providing day to day administrative support of local operations.

Reports To: Director of Operations

Specific Duties:

• Processes all incoming and outgoing mail.
• Works to ensure security of buildings and all other company property.
• Organizes, codes and processes all vendor invoices for signature for President.
• Answer administrative phone lines and be able to function as a backup Dispatcher as needed.
• Acts as Custodian for operations petty cash account, reconciling account, requesting additional funds, etc.
• Assists President and Billing staff with field crew follow up field documentation.
• Assists President and Billing staff with researching patient information related to transport documentation and billing.
• Maintains security and privacy of all company and patient information at all times in accordance HIPPA and all other local, state and federal regulations.
• Is responsible for maintaining billing and patient care records in accordance with proper HIPAA and document retention standards.
• At all times sets an example of professionalism for others to follow.
• Places customer service, compliance and safety above all else.
• Demonstrates complete knowledge, understanding and compliance of company policies and procedures.
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Clearly express him/herself verbally and in writing.
• Demonstrate the ability to learn and apply knowledge.
• Use effective verbal and written communication.
• Perform all dimensions per job description.
• Analyze problems and develop practical solutions.
• Manage time in a multi-tasking environment.
• Prioritize based on changing need.
• Interact effectively with others.
• Position involves speaking and interacting with a variety of persons over the telephone.
• Reports to assigned shifts on time and properly groomed in appropriate business attire.
• Perform other duties related to administrative functions as directed or needed.

Qualifications:

Minimum Requirements:

• Must have excellent administrative skills and be very detailed orientated.
• Must be able to simultaneously manage multiple projects successfully.
• Must be punctual and able to meet deadlines as assigned.

Physical Requirements:

• The ability to reach, push and pull.
• The ability to sit or stand for long periods of time.
• The ability to use a computer keyboard and write for extended periods of time.
• The ability to lift and maneuver 35 pounds without difficulty.
• The ability to complete all job duties.