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  4. Administrative Assistant

Onsite Administrative Assistant jobs in Indianapolis, Indiana, USA

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  • Sun
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      Sarah Jenkins

    • 2:30 PM - 3:00 PM

      Initial Interview

      Alex Chen

  • Mon
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      Product Manager Interview

      David G. (Hiring Manager)

    • 4:15 PM - 5:15 PM

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      Sophie L.

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    • 1:20 PM - 1:45 PM

      Introductory Interview

      Marta W.

    • 2:30 PM - 3:00 PM

      Kick-off Interview

      Daria (HR)

  • Wed
    • 1:00 PM - 1:45 PM

      Qualifying Interview

      James Miller

    • 5:30 PM - 6:00 PM

      Discovery Interview

      Chris V.

  • Thu
    • 2:30 PM - 3:00 PM

      First Interview

      Michael T.

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Administrative Assistant Jobs in Indianapolis — On-Site Opportunities Await

Indianapolis continues to see strong demand for skilled office support professionals, and 48 administrative assistant jobs in Indianapolis are now open for motivated candidates. This on-site role suits organized individuals who enjoy a fast-paced office environment and want to grow within a dynamic Indiana business community. Employers across the city are actively seeking dependable talent to keep daily operations running smoothly.

Successful candidates typically bring strong organizational skills, excellent written and verbal communication, and proficiency with office software such as Microsoft Office and scheduling tools. Employers increasingly value multitasking ability, attention to detail, and a proactive approach to problem-solving. Many companies also look for experience coordinating calendars, managing correspondence, and supporting multiple departments, making these administrative assistant positions ideal for professionals who thrive on variety and structure.

On-site administrative assistant vacancies in Indianapolis typically involve collaborative office settings where teamwork and direct communication drive efficiency. As the city's business sector expands, local companies continue to hire an administrative assistant to support growing teams, from healthcare and finance to logistics and education. This steady hiring outlook reflects Indianapolis's reputation as a thriving Midwest hub for office professionals.

If you're ready to take the next step in your career, now is the perfect time to explore administrative assistant opportunities in Indianapolis. Global Work AI connects motivated professionals with employers eager to fill these on-site roles quickly. Discover how your organizational skills can make a real difference in a growing workplace today.

Frequently Asked
Questions

Everything you need to know about
finding your next role
  • What is the average salary for an administrative assistant in Indianapolis?

    In Indianapolis, compensation for an administrative assistant commonly falls near the mid-$40,000 range per year, though pay can move higher with advanced office support experience, scheduling responsibility, or industry-specific knowledge. Local wages often reflect the cost of living in Indiana and the size of the employer, with healthcare, logistics, and professional services sometimes offering stronger packages. Many listings also include benefits such as health coverage and paid time off, so it helps to compare base pay with total value when reviewing current postings in the Indianapolis job market.
  • What skills and qualifications are needed for an administrative assistant job?

    Strong organization, clear communication, and dependable follow-through are core requirements for an administrative assistant role. Employers in Indianapolis usually look for a high school diploma or equivalent, plus proven experience handling calendars, documents, phone calls, and day-to-day office support. Attention to detail matters because the work often involves scheduling, recordkeeping, and helping teams stay coordinated. Professionalism, time management, and customer service skills are also important, especially in busy office settings. Reviewing local job descriptions can help you see which qualifications are most valued by Indiana employers.
  • What does an administrative assistant do on a daily basis in an office setting?

    A typical day often starts with checking messages, managing calendars, and organizing priorities for managers or team members. An administrative assistant may greet visitors, answer phones, prepare documents, handle data entry, and keep files accurate and accessible. In many Indianapolis offices, the role also includes coordinating meetings, ordering supplies, and helping solve small workflow issues before they slow others down. The exact mix depends on the employer, but the position usually supports smooth operations across the office. Comparing listings can show how responsibilities vary by industry and team size.
  • What should I expect from an on-site administrative assistant role in Indianapolis?

    An on-site administrative assistant position in Indianapolis usually means working from the employer’s office during set business hours, with a strong focus on in-person collaboration. You can expect regular contact with managers, coworkers, clients, or vendors, along with immediate access to printers, files, mail, and office systems. This setup is common in healthcare, education, manufacturing, and corporate environments across Indiana. Because the role is location-based, punctuality and adaptability are especially important. It can help to review commute needs, dress expectations, and workplace culture before comparing opportunities.
  • What software and computer skills are required for an administrative assistant position?

    Most employers expect solid comfort with Microsoft Office or Microsoft 365, especially Word, Excel, Outlook, and PowerPoint. In Indianapolis, an administrative assistant may also use Google Workspace, calendar tools, document-sharing platforms, and basic customer relationship management systems. Fast, accurate typing and confident data entry are often important, along with file management and email etiquette. Some offices may ask for experience with scheduling software, expense tracking, or database tools. If you are updating your resume, it helps to highlight the programs you have used and match them to the tools listed in current openings.
  • What does the hiring process look like for an administrative assistant job in Indianapolis?

    The hiring process usually begins with an online application and resume review, followed by one or more interviews. Employers in Indianapolis often ask about office experience, communication style, software knowledge, and how you handle priorities under pressure. Some companies may include skills testing for typing, Word, Excel, or scheduling tasks, especially when the role supports multiple people. Reference checks and background screening are also common in Indiana, depending on the industry. Preparing examples of past office work and reviewing the job posting closely can make the next step easier.
  • What career growth opportunities are available for an administrative assistant?

    An administrative assistant can build a path into office coordination, executive support, operations, or office management with the right experience. In Indianapolis, strong performers may move into roles such as executive assistant, project coordinator, receptionist supervisor, or department support specialist. Gaining deeper skills in scheduling, reporting, bookkeeping, or workflow systems can open more options over time. Some professionals also use this experience as a stepping stone into human resources, finance support, or customer operations. Looking at related openings can help you spot the next level that fits your strengths and long-term goals.

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48 jobs found

  • Valvoline Inc

    Valvoline Inc

    16 days ago

    Assistant service center manager (bilingual)

    JOB LOCATION: 10405 E Washington St, Indianapolis IN 46229 What You’ll Do: As an Assistant Service Center Manager (ASCM), you are the right hand of the Service Center Manager. You are responsible for...

    onsite, Indianapolis, IN, United States
    $40k/yrFull TimeJunior (<2 years)
  • Valvoline Inc

    Valvoline Inc

    16 days ago

    Assistant manager

    JOB LOCATION: 10405 E Washington St, Indianapolis IN 46229 ALL ROADS LEAD TO THIS OPPORTUNITY The journey to Valvoline Instant Oil Change (VIOC) is different for everyone. Our employees are students,...

    onsite, Indianapolis, IN, United States
    $41k/yrFull TimeJunior (<2 years)
  • Pandora

    Pandora

    16 days ago

    Assistant store manager

    Pandora @ Fashion Mall at Keystone As the largest jewelry brand in the world, we give a voice to millions of people’s loves every day. Our beautiful products empower people all around the world to...

    onsite, Indianapolis, IN, United States
    $34k – $43k/yrFull TimeJunior (<2 years)
  • HHC

    HHC

    17 days ago

    Medical assistant - special medicine clinic

    Division: Eskenazi Health Sub-Division: Hospital Req ID: 26875 Schedule: Full Time Shift: Varied (Days/Evenings) Eskenazi Health serves as the public hospital division of the Health & Hospital...

    onsite, Indianapolis, IN, United States
    Full TimeNo Skills
  • Eastern Star Jewel Human Services Corporation

    Eastern Star Jewel Human Services Corporation

    17 days ago

    Rccyc administrative coordinator

    Position Summary The Administrative Coordinator plays a key role in supporting the daily operations of the ROCK Community Center for Youth and Children (RCCYC). This position manages administrative...

    onsite, Indianapolis, IN, United States
    Full TimeMiddle (2-4 years)
  • Woolpert

    Woolpert

    17 days ago

    Survey internship (summer 2027)

    We seek to move the world forward through innovative thinking. Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with...

    onsite, Albuquerque, NM, United States
    $46k – $54k/yrFull TimeEntry with Degree
  • Republic Finance, LLC

    Republic Finance, LLC

    17 days ago

    Assistant branch manager - sales manager trainee ($2,500 sign on bonus!)

    Overview & Responsibilities Are you looking for an entry-level position with a clear path to management? Do you want to be part of a growing financial services company that rewards performance and...

    onsite, Indianapolis, IN, United States
    $45k/yrFull TimeEntry with Degree
  • Jane Pauley Community Health Center, Inc.

    Jane Pauley Community Health Center, Inc.

    18 days ago

    Patient service representative

    Empowering communities through accessible, inclusive, and compassionate care, this is the work we do every day. At Jane Pauley Community Health Center, every role is connected to something bigger. As...

    onsite, Indianapolis, IN, United States
    Full TimeJunior (<2 years)
  • PPGNHAIK

    PPGNHAIK

    18 days ago

    Medical receptionist (in)_health center

    Why Planned Parenthood? Working at Planned Parenthood of the Great Northwest, Hawai'i, Alaska, Indiana, and Kentucky is more than a job. It provides the opportunity to contribute to our powerful...

    onsite, Indianapolis, IN, United States
    $30k – $44k/yrFull TimeJunior (<2 years)
  • Rehab Medical

    Rehab Medical

    18 days ago

    Entry level medical sales

    About Us Rehab Medical is on a mission to transform lives through innovative custom mobility solutions. As one of the nation's leading providers of complex rehab technology (CRT), we've empowered...

    onsite, Indianapolis, IN, United States
    Full TimeJunior (<2 years)
  • Carrols Corporation

    Carrols Corporation

    19 days ago

    Assistant manager

    Burger King® Assistant Manager Bring the flavor. Bring the fire. Grow the team. Welcome to the Flame-Grilled Life. At Burger King®, our Assistant Managers (AMs) play a critical role in driving...

    onsite, Indianapolis, IN, United States
    Full TimeJunior (<2 years)
  • Spencer Gifts

    Spencer Gifts

    19 days ago

    Returning assistant store manager - spirit

    Hourly rate ranges from $16.75 - $17.25 per hour and is dependent upon qualifications and experience. Benefits include: Set-Up and Tear Down Premium Pay Programs, End of Season Premium Pay Program....

    onsite, Indianapolis, IN, United States
    $34k – $35k/yrFull TimeJunior (<2 years)
  • VASA FITNESS

    VASA FITNESS

    20 days ago

    Assistant general manager

    POSITION TITLE: Assistant General Manager REPORTS TO: General Manager DIRECT REPORTS: Member Experience Lead or Member Experience Specialist Team LOCATION (Club / Corporate): Club COMPENSATION:...

    onsite, Indianapolis, IN, United States
    $55k – $60k/yrFull TimeLead / Manager
  • IU Health

    IU Health

    20 days ago

    Medical assistant ii - general surgery

    Why Join Our Team? Join a collaborative General Surgery team with opportunities for professional growth and hands-on clinical experience. Gain exposure to trauma and surgical patients while working...

    onsite, Indianapolis, IN, United States
    Full TimeJunior (<2 years)
  • Brightlane Learning

    Brightlane Learning

    20 days ago

    Operations & program coordinator

    This is a part-time, non-exempt role. 32 hours/week (M-Th; 8:30am - 4:30pm) POSITION SUMMARY The Operations & Program Coordinator supports organizational effectiveness by ensuring smooth office...

    onsite, Indianapolis, IN, United States
    Part TimeJunior (<2 years)
  • Purple Ink LLC

    Purple Ink LLC

    20 days ago

    Office coordinator

    Are you sharp, dependable, and ready to build a career, not just take a job? Do you love keeping things organized and running smoothly behind the scenes? If you are looking for a role where you can...

    onsite, Indianapolis, IN, United States
    $40k – $55k/yrFull TimeJunior (<2 years)
  • WINDSOR FASHIONS LLC

    WINDSOR FASHIONS LLC

    20 days ago

    Assistant manager

    Job Details: Level: Management Job Location: 22 Indianapolis - Indianapolis, IN Position Type: Full-Time/Part-Time Education Level: High School Salary Range: Undisclosed Job Category: Retail -...

    onsite, Indianapolis, IN, United States
    Full TimeJunior (<2 years)
  • Jane Pauley Community Health Center, Inc.

    Jane Pauley Community Health Center, Inc.

    20 days ago

    Certified medical assistant

    Empowering communities through accessible, inclusive, and compassionate care, this is the work we do every day. At Jane Pauley Community Health Center, every role is connected to something bigger. As...

    onsite, Indianapolis, IN, United States
    Full TimeEntry with Degree
  • Community Health Network

    Community Health Network

    20 days ago

    Medical assistant - family medicine - east - prn

    Join Community Community Health Network was created by our neighbors, for our neighbors. Over 60 years later, “community” is still the heart of our organization. It means providing our neighbors with...

    onsite, Indianapolis, IN, United States
    Full TimeJunior (<2 years)
  • American Senior Communities

    American Senior Communities

    21 days ago

    Executive assistant

    American Senior Communities is now hiring an experienced Executive Assistant The Executive Assistant provides administrative support to the General Counsel and Chief Compliance Officer and members of...

    onsite, Indianapolis, IN, United States
    Full TimeSenior (5+ years)
  • J.Crew

    J.Crew

    21 days ago

    Assistant manager

    Our Story We think shopping should be fun. Actually, really fun. As in scoring our exclusive collection of colorful, classic styles at prices that can’t be beat. A fan of lots of options in amazing...

    onsite, Indianapolis, IN, United States
    $36k – $45k/yrPart TimeJunior (<2 years)
  • IU Health

    IU Health

    21 days ago

    Administrative coordinator - metro chro

    Our leaders shape strategic initiatives, develop passionate teams, and work to improve health outcomes. They advance our mission and exemplify excellence, compassion, teamwork and purpose in all that...

    onsite, Indianapolis, IN, United States
    Full TimeMiddle (2-4 years)
  • Ted's Montana Grill

    Ted's Montana Grill

    22 days ago

    Host/hostess/server assistant

    SERVER ASSISTANTS (HOSTS) Ted's Montana Grill isn't your ordinary restaurant, so we aren't looking for ordinary people. While we’re Premium, Polished and Professional, we’re also Cool (known as 3...

    onsite, Indianapolis, IN, United States
    Part TimeNo Skills
  • Follett Higher Education

    Follett Higher Education

    22 days ago

    Assistant store manager

    Position Overview As an Assistant Store Manager, you will support a Market Leader or Campus Store Manager in oversight of store operations. You will be responsible for driving results through sales...

    onsite, Indianapolis, IN, United States
    Full TimeNo Skills
  • Community Health Network

    Community Health Network

    22 days ago

    Medical assistant - care plannings - north

    Join Community Community Health Network was created by our neighbors, for our neighbors. Over 60 years later, “community” is still the heart of our organization. It means providing our neighbors with...

    onsite, Indianapolis, IN, United States
    Full TimeJunior (<2 years)
  • Knitwell Group

    Knitwell Group

    22 days ago

    Assistant manager keystone

    About us Built on the foundation of fashion’s most iconic color contrast – White + Black – WHBM inspires independent women to embrace their power and femininity through modern yet timeless styles....

    onsite, Indianapolis, IN, United States
    Full TimeNo Skills
  • CommuniCare Health Services

    CommuniCare Health Services

    22 days ago

    Full time physical therapy assistant (pta)

    Job Address: 5404 Georgetown Road Indianapolis, IN 46254 PHYSICAL THERAPIST ASSISTANT CommuniCare Rehab, a member of the CommuniCare Family of Companies has a Full Time opening for a Physical Therapy...

    onsite, Indianapolis, IN, United States
    Full TimeEntry with Degree
  • Gregory & Appel Inc

    Gregory & Appel Inc

    23 days ago

    Office manager

    The Office Manager is a high-trust administrative and operational partner that balances supporting the entire organization and the administrative needs of the Executive Leadership Team (ELT). This...

    onsite, Indianapolis, IN, United States
    Full TimeJunior (<2 years)
  • Dave & Buster's Inc.

    Dave & Buster's Inc.

    23 days ago

    Assistant general manager

    Job Description: THE ASSISTANT GENERAL MANAGER: provides overall leadership, supervision, and direction on strategic initiatives and operating standards to positively impact business results for...

    onsite, Indianapolis, IN, United States
    $70k – $82k/yrFull TimeLead / Manager
  • Wash and Roll

    Wash and Roll

    23 days ago

    Assistant manager

    Overview: We are seeking an experienced Assistant Manager to join our growing carwash team. The Assistant Manager will be responsible for ensuring smooth daily operations, maintaining customer...

    onsite, Indianapolis, IN, United States
    Full TimeNo Skills
  • Staples Inc.

    Staples Inc.

    23 days ago

    Assistant store manager

    Assistant Managers drive sales, services and customer engagement in the store and ensure the store is ready for business. You and your team will establish customer relationships that build loyalty,...

    onsite, Indianapolis, IN, United States
    Full TimeJunior (<2 years)
  • Veterans Health Administration

    Veterans Health Administration

    24 days ago

    Management & program analyst

    Summary The position is in the Health Administration Service (HAS) at Veteran Health Indiana (VHI) which includes the main site (Richard L. Roudebush VA Medical Center - RLRVAMC) and six satellite...

    onsite, Indianapolis, IN, United States
    $62k/yrFull TimeJunior (<2 years)
  • Genesis Administrative Services

    Genesis Administrative Services

    25 days ago

    Physical therapy assistant (pta)

    Overview At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive. With over four...

    onsite, Indianapolis, IN, United States
    $59k – $63k/yrFull TimeJunior (<2 years)
  • AG Bells II

    AG Bells II

    a month ago

    Assistant manager

    You are applying for work with a franchisee of Taco Bell, not Taco Bell Corp. or any of its affiliates. If hired, the franchisee will be your only employer. Franchisees are independent business...

    onsite, Indianapolis, IN, United States
    Full TimeNo Skills
  • Spencer Gifts

    Spencer Gifts

    a month ago

    Assistant store manager - spencer's

    Hourly rate ranges from $14.75 - $15.00 per hour and is dependent upon qualifications and experience. Benefits include: Company Paid Sick Time, Paid Vacation Time, Paid Holidays, Bereavement Pay,...

    onsite, Indianapolis, IN, United States
    $30k – $30k/yrFull TimeJunior (<2 years)
  • T

    Trader Buck's Flea Market

    a month ago

    Assistant manager

    Benefits: Flexible schedule Assistant Manager – Peddler’s Mall Starting Pay: $14.00 per hour Typical Shifts: 11:00 AM–7:00 PM, with some 10:45 AM–7:15 PM shifts We are looking for a friendly,...

    onsite, Indianapolis, IN, United States
    $28k/yrFull TimeNo Skills
  • AMBROSE SERVICES LLC

    AMBROSE SERVICES LLC

    a month ago

    Development coordinator

    ABOUT AMBROSE We are an industrial and logistics real estate developer helping companies build cutting-edge supply chains through an agile approach without boundaries. As a recognized leader with...

    onsite, Indianapolis, IN, United States
    Full TimeJunior (<2 years)
  • American Oncology Network

    American Oncology Network

    a month ago

    Patient services specialist

    Position Summary The Patient Services Specialist (PSS) provides high-quality front-end patient support by managing patient intake, scheduling, medical records, and financial transactions while...

    onsite, Indianapolis, IN, United States
    $34k – $50k/yrFull TimeJunior (<2 years)
  • PurposeCare

    PurposeCare

    a month ago

    Health care office receptionist

    Receptionist PurposeCare | Indianapolis, IN (Onsite) Be the First Impression of PurposeCare At PurposeCare, we believe every great patient and employee experience begins with a warm welcome. We're...

    onsite, Indianapolis, IN, United States
    $36k – $38k/yrFull TimeJunior (<2 years)
  • Dollar Tree

    Dollar Tree

    a month ago

    Merchandising assistant manager

    Your Role at Dollar Tree: As a Merchandise Assistant Manager at Dollar Tree, you’ll join our Store Manager in leading a dynamic team of associates and creating positive experiences for the...

    onsite, Indianapolis, IN, United States
    Full TimeNo Skills

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