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  4. Administrative Assistant

Onsite Administrative Assistant jobs in Springfield, Illinois, USA

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  • Sun
    • 1:00 PM - 2:00 PM

      Senior Product Manager Interview

      Sarah Jenkins

    • 2:30 PM - 3:00 PM

      Initial Interview

      Alex Chen

  • Mon
    • 11:00 AM - 11:15 AM

      Product Manager Interview

      David G. (Hiring Manager)

    • 4:15 PM - 5:15 PM

      First Round Interview

      Sophie L.

  • Tue
    • 1:20 PM - 1:45 PM

      Introductory Interview

      Marta W.

    • 2:30 PM - 3:00 PM

      Kick-off Interview

      Daria (HR)

  • Wed
    • 1:00 PM - 1:45 PM

      Qualifying Interview

      James Miller

    • 5:30 PM - 6:00 PM

      Discovery Interview

      Chris V.

  • Thu
    • 2:30 PM - 3:00 PM

      First Interview

      Michael T.

    • 4:00 PM - 5:00 PM

      Interview

      Den

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Aug 23, 2025

Administrative Assistant Jobs in Springfield — On-Site Opportunities Await

Springfield's business community continues to seek reliable administrative support to keep offices running efficiently. Local employers are actively hiring for 100 on-site positions, highlighting strong demand for administrative assistant jobs in Springfield. This steady growth makes now a great time to pursue a rewarding career in the area.

Successful candidates bring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced office environment. Proficiency with scheduling tools, correspondence management, and common office software is essential, along with clear communication and a professional phone manner. Employers also value discretion, adaptability, and a proactive mindset that sets candidates apart.

On-site administrative assistant roles in Springfield typically involve close collaboration with teams and clients, supporting daily office functions from reception to document handling. Local businesses, from healthcare providers to government offices, continue to hire an administrative assistant to maintain smooth workflows, reflecting steady regional demand for in-person support staff.

If you're ready to bring your organizational talents to a thriving Springfield workplace, now is the time to pursue this opportunity. Global Work AI connects motivated professionals with employers seeking dependable support, making it simple to explore current openings and apply with confidence.

Frequently Asked
Questions

Everything you need to know about
finding your next role
  • What is the average salary for an administrative assistant in Springfield?

    In Springfield, Illinois, pay for an administrative assistant commonly falls in the low-to-mid $40,000s per year, though entry-level openings may start lower and experienced professionals can earn more. Compensation depends on the employer, industry, schedule, and whether the role supports executives or multiple departments. Public sector and healthcare roles in Springfield may offer steadier benefits, while private companies sometimes pay a wider range. To judge an offer well, compare current local postings, pay bands, and total benefits rather than looking at base salary alone.
  • What skills and qualifications are needed for an administrative assistant job?

    Employers hiring for an administrative assistant role in Springfield usually look for strong organization, clear communication, attention to detail, and the ability to juggle shifting priorities in an on-site office. A high school diploma is often the minimum, while some positions prefer an associate degree or prior office experience. Reliability, professionalism, discretion, and customer service skills matter a lot, especially when supporting managers and visitors. Familiarity with office procedures, calendar coordination, and basic recordkeeping can make a candidate stand out when reviewing similar openings.
  • What are the main responsibilities of an on-site administrative assistant role?

    Day-to-day work often centers on keeping an office running smoothly in person. An on-site administrative assistant in Springfield may answer phones, greet guests, schedule meetings, prepare documents, manage files, handle mail, and support team members with routine coordination. Some roles also involve data entry, travel arrangements, supply tracking, and helping with invoices or reports. Because the position is tied to the workplace, responsiveness and face-to-face support are especially important. Reviewing local job descriptions can show which duties are most common in your target industry.
  • What does the hiring process usually look like for an administrative assistant position in Springfield?

    The process typically starts with an online application and resume review, followed by one or two interviews if your background matches the opening. In Springfield, Illinois, employers may also ask for references, a skills assessment, or a brief typing and Microsoft Office test before extending an offer. For an administrative assistant position, hiring managers often focus on reliability, communication style, and experience with office systems. It helps to prepare examples that show how you handled scheduling, paperwork, and competing deadlines, then compare how each employer structures the next step.
  • What are the typical work hours and schedule for an on-site administrative assistant?

    Most on-site administrative assistant jobs in Springfield follow standard weekday business hours, usually Monday through Friday, around 8 a.m. to 5 p.m. Some employers offer slightly earlier or later shifts to cover phones, front desk duties, or executive calendars. Government offices, schools, healthcare settings, and manufacturing firms may all use different schedules, including occasional overtime during busy periods. Since the role is location-based, punctuality and consistent attendance are important. It can be useful to check whether postings mention flex time, lunch coverage, or seasonal schedule changes.
  • What software and Microsoft Office skills are most important for an administrative assistant?

    Strong Microsoft Office knowledge is a major advantage for an administrative assistant in Springfield. Excel, Word, Outlook, and PowerPoint are the core tools most employers expect, with Excel especially useful for lists, tracking, and simple reports. Many offices also value familiarity with Teams, SharePoint, Google Workspace, scheduling platforms, and basic database or CRM systems. Typing speed, email etiquette, file management, and document formatting are also important. If you are updating your resume, highlight specific tasks rather than just software names, since that gives employers a clearer picture of your experience.
  • What opportunities for career growth can an administrative assistant have?

    This role can lead to several paths in office operations, especially in Springfield where employers often promote dependable staff into more specialized support positions. An administrative assistant may move into executive assistant, office manager, HR support, customer operations, or project coordination work after building experience. Additional training in bookkeeping, scheduling systems, or business software can open more options and may improve earning potential over time. Many professionals also use this role as a stepping stone into broader administrative careers, so it helps to compare postings and note which skills are most often requested next.

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100 jobs found

  • Southern Illinois University School of Medicine

    Southern Illinois University School of Medicine

    Today

    Assistant dean for student affairs - sms-3861 (266)

    We recommend using the following browsers to complete the application: Desktop: Google Chrome, Edge with Chromium Mobile: Google Chrome, Safari Description The Assistant Dean for Student Affairs,...

    onsite, Springfield, IL, United States
    Full TimeJunior (<2 years)
  • 7

    75b0884a-ca5a-4d42-8d12-6afc583e89c8

    Today

    Human resources assistant

    Why CCI? At CCI Systems, Inc., our mission is simple: Making Life Better through devotion to our world-class employees and delivering innovative solutions for our customers. As a 100% employee-owned...

    onsite, Alexandria, VA, United States
    Full TimeJunior (<2 years)
  • Springfield Hospital, Inc

    Springfield Hospital, Inc

    Today

    Medical assistant (practice operations) - ft/80

    The Medical Assistant will: Demonstrate the ability to maintain patient flow in the office. Demonstrate the ability to respond to requests for information in an appropriate way. Under direct...

    onsite, Springfield, IL, United States
    $38k – $44k/yrFull TimeJunior (<2 years)
  • a8c4af12-914e-487b-8d85-a3a3601484f0

    a8c4af12-914e-487b-8d85-a3a3601484f0

    a day ago

    Administrative assistant i

    About Company: IDEMIA Public Security, a division of IDEMIA Group, is the leading provider of secure and trusted biometric-based solutions, transforming public and private organizations across the...

    onsite, Springfield, IL, United States
    $36k – $52k/yrFull TimeJunior (<2 years)
  • 5

    5386931e-8aec-4979-9b93-4b7f26ef0a13

    a day ago

    Human resources assistant

    Why CCI? At CCI Systems, Inc., our mission is simple: Making Life Better through devotion to our world-class employees and delivering innovative solutions for our customers. As a 100% employee-owned...

    onsite, Alexandria, VA, United States
    Full TimeJunior (<2 years)
  • Hospital Sisters Health System

    Hospital Sisters Health System

    a day ago

    Medical assistant - general surgery - springfield

    Pay Range: $20.00 - $29.00 A successful candidate's actual pay rate will be based on several factors including relevant experience, skills, training, certifications and education. Performs a wide...

    onsite, Springfield, IL, United States
    $40k – $58k/yrFull TimeJunior (<2 years)
  • Mental Health Association - Western MA

    Mental Health Association - Western MA

    3 days ago

    Administrative assistant

    Position Summary The Administrative Assistant supports the management team in a residential rehabilitation setting by coordinating office operations, managing billing processes, registering...

    onsite, Holyoke, MA, United States
    $38k – $42k/yrFull TimeNo Skills
  • Dollar Tree

    Dollar Tree

    3 days ago

    Assistant manager i

    We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following: Assist with...

    onsite, Springfield, IL, United States
    $34k – $35k/yrPart TimeNo Skills
  • Dhanani Group

    Dhanani Group

    5 days ago

    Assistant manager pop778

    Lead with flavor. Serve with heart. Grow with purpose. At Popeyes, we’re not just about bold flavors—we’re about bold leadership. We’re looking for an Assistant General Manager (AGM) who’s ready to...

    onsite, Springfield, IL, United States
    Part TimeLead / Manager
  • Niemann Foods

    Niemann Foods

    5 days ago

    County market assistant bakery manager

    SUMMARY The County Market Assistant Bakery Manager/Bakery Manager Trainee assists in the managing of department operations including but not limited to maximizing gross margins, ensuring sales...

    onsite, Springfield, IL, United States
    $34k – $50k/yrFull TimeJunior (<2 years)
  • Dhanani Group

    Dhanani Group

    5 days ago

    Assistant manager pop824

    Lead with flavor. Serve with heart. Grow with purpose. At Popeyes, we’re not just about bold flavors—we’re about bold leadership. We’re looking for an Assistant General Manager (AGM) who’s ready to...

    onsite, Springfield, IL, United States
    Part TimeLead / Manager
  • Dhanani Group

    Dhanani Group

    5 days ago

    Assistant manager

    Lead with flavor. Serve with heart. Grow with purpose. At Popeyes, we’re not just about bold flavors—we’re about bold leadership. We’re looking for an Assistant General Manager (AGM) who’s ready to...

    onsite, Springfield, IL, United States
    Full TimeLead / Manager
  • Domino's

    Domino's

    6 days ago

    Assistant manager(04589) 230 morris avenue

    Company Description One of the largest Franchisee in the tristate area. A company where People are first. We love our team members, and we create an environment where you can provide for your family...

    onsite, Springfield, IL, United States
    Full TimeEntry with Degree
  • Crunch Fitness

    Crunch Fitness

    6 days ago

    Assistant general manager

    Job Description We are seeking an exceptional Assistant General Manager to capitalize on game-changing career opportunities with us! Crunch Fitness is the fastest-growing fitness company in the...

    onsite, Springfield, IL, United States
    Full TimeNo Skills
  • Fourteen Foods

    Fourteen Foods

    6 days ago

    Assistant manager

    Position Overview: The Restaurant Assistant Manager provides quality customer service and food products using standards set by Fourteen Foods and International Dairy Queen to enhance the customer’s...

    onsite, Springfield, IL, United States
    Full TimeJunior (<2 years)
  • HCRS (Health Care & Rehabilitation Services of Southeastern Vermont)

    HCRS (Health Care & Rehabilitation Services of Southeastern Vermont)

    7 days ago

    Assistant director - residential services - springfield (internal employees only)

    The pay for this position is between $100,000 and $115,000 annually. 3 weeks (pro-rated) paid vacation to start & excellent health/dental/vision coverage! 9 paid holidays and 1 week of personal time...

    onsite, Springfield, IL, United States
    $100k/yrFull TimeJunior (<2 years)
  • L

    Livingston Parish School Dist

    7 days ago

    Substitute assistant principal- springfield middle

    Position Type: Administration: Assistant Principal/ Assistant Principal Date Posted: 10/20/2026 Location: Springfield Middle Date Available: 10/26/2026 Closing Date: 10/23/2026 Position: Substitute...

    onsite, Springfield, IL, United States
    Full TimeSenior (5+ years)
  • Springfield Clinic

    Springfield Clinic

    7 days ago

    Certified medical assistant - cardiology

    The Certified Medical Assistant is responsible for functioning as an assistant to the physician, optometrist, NP/PA, RN's, and LPN's in the areas of direct and indirect patient care, laboratory...

    onsite, Springfield, IL, United States
    Full TimeJunior (<2 years)
  • LAND OF LINCOLN GOODWILL INDUSTRIES INC

    LAND OF LINCOLN GOODWILL INDUSTRIES INC

    8 days ago

    Assistant store manager

    Job Details Job Location: Springfield Wabash Store - Springfield, IL Position Type: Full Time Education Level: High School or GED Salary Range: $19.75 - $19.75 Hourly Travel Percentage: Occasional...

    onsite, Springfield, IL, United States
    $40k/yrFull TimeJunior (<2 years)
  • Circle K

    Circle K

    9 days ago

    Store assistant manager

    Store Assistant Manager Store 4701440: 1940 S MacArthur Blvd, Springfield, Illinois 62704 Shift Availability Flexible (Days, Evenings, Overnights + Weekends) Time Type Full time Assistant Manager We...

    onsite, Springfield, IL, United States
    $34k/yrFull TimeJunior (<2 years)
  • Romulus Restaurant Group

    Romulus Restaurant Group

    9 days ago

    Management - assistant manager

    WORKING AT IHOP We are looking for great people to join the Romulus family in IHOP restaurant positions and managerial careers. As true champions of excellence, we believe in muscle-building our...

    onsite, Springfield, IL, United States
    Full TimeJunior (<2 years)
  • T

    the Popeyes Family

    10 days ago

    Assistant manager pop823

    Lead with flavor. Serve with heart. Grow with purpose. At Popeyes, we’re not just about bold flavors—we’re about bold leadership. We’re looking for an Assistant General Manager (AGM) who’s ready to...

    onsite, Springfield, IL, United States
    Part TimeLead / Manager
  • Springfield Clinic

    Springfield Clinic

    12 days ago

    Certified medical assistant - clinical assistant (general surgery)

    The Clinical Assistant Certified Medical Assistant is responsible for functioning as an assistant to the physician in the areas of direct and indirect patient care, laboratory procedures, charging,...

    onsite, Springfield, IL, United States
    Full TimeJunior (<2 years)
  • Springfield Clinic

    Springfield Clinic

    12 days ago

    Assistant to the ceo

    The Assistant to the CEO is responsible for supporting the Chief Executive Officer and the Administrative Office through the coordination of executive operations, partnership governance activities,...

    onsite, Springfield, IL, United States
    Full TimeMiddle (2-4 years)
  • T

    Taco Bell (KC Bell, Inc.)

    13 days ago

    Assistant general manager

    Assistant General Manager Salary $45,000 to $55,000 yearly Full-time Position Benefits Quarterly Bonus Vacation Sick pay Health & Dental Insurance Life Insurance 401K with company match Job...

    onsite, Springfield, IL, United States
    $45k – $55k/yrFull TimeJunior (<2 years)
  • DRIFTWOOD HOSPITALITY MANAGEMENT

    DRIFTWOOD HOSPITALITY MANAGEMENT

    15 days ago

    Assistant general manager

    Job Details: Job Location: 475 - Springfield Crowne Plaza - Springfield, IL Position Type: Full Time Salary Range: $100000.00 - $105000.00 Salary/year Job Shift: Any Driftwood Hospitality...

    onsite, Springfield, IL, United States
    $100k – $105k/yrFull TimeLead / Manager
  • P

    Pizza Masters of IL

    17 days ago

    Assistant store manager

    You are applying for work with Pizza Masters of Illinois , a franchisee of Papa Murphy’s , not Papa Murphy’s International, Inc. , or any of its affiliates. If hired, the franchisee will be your only...

    onsite, Springfield, IL, United States
    Full TimeJunior (<2 years)
  • Spencer Gifts

    Spencer Gifts

    18 days ago

    Returning assistant store manager - spirit

    Hourly rate ranges from $17.25 - $17.50 per hour and is dependent upon qualifications and experience. Benefits include: Illinois Paid Leave, Set-Up and Tear Down Premium Pay Programs, End of Season...

    onsite, Springfield, IL, United States
    $35k – $35k/yrPart TimeJunior (<2 years)
  • Spencer Gifts

    Spencer Gifts

    18 days ago

    Assistant store manager - spirit

    Hourly rate ranges from $17.25 - $17.50 per hour and is dependent upon qualifications and experience. Benefits include: Illinois Paid Leave, Set-Up and Tear Down Premium Pay Programs, End of Season...

    onsite, Springfield, IL, United States
    $35k – $35k/yrPart TimeJunior (<2 years)
  • JJB Pizza, LLC

    JJB Pizza, LLC

    18 days ago

    Assistant manager

    To eat. To laugh. To share. That’s why people come to Pizza Hut. It’s the calling of our Assistant Restaurant Managers to make them feel like family with smiles, teamwork and dedication. If you’re an...

    onsite, Springfield, IL, United States
    Full TimeJunior (<2 years)
  • Hospital Sisters Health System

    Hospital Sisters Health System

    19 days ago

    Assistant nurse manager, general or (open)

    Pay Range: $41.58 - $62.37 A successful candidate's actual pay rate will be based on several factors including relevant experience, skills, training, certifications and education. Under the direction...

    onsite, Springfield, IL, United States
    $84k/yrFull TimeJunior (<2 years)
  • ALDI

    ALDI

    20 days ago

    Full-time assistant store manager

    When you join our team as an Assistant Store Manager, you’ll take on key store management responsibilities including assisting with supervising day-to-day store activities, ensuring overall store...

    onsite, Springfield, IL, United States
    $54k – $56k/yrFull TimeLead / Manager
  • Springfield Clinic

    Springfield Clinic

    21 days ago

    Laboratory assistant iii

    The Laboratory Assistant 3 is responsible for urine microscopy, setting up microbiology specimens, assisting in processing specimens from bone marrow, setting up and processing culture specimens as...

    onsite, Springfield, IL, United States
    Full TimeJunior (<2 years)
  • Spencer Gifts

    Spencer Gifts

    25 days ago

    Assistant store manager - spencer's

    Hourly rate ranges from $17.00 - $17.25 per hour and is dependent upon qualifications and experience. Benefits include: Company Paid Sick Time, Illinois Paid Leave, Paid Vacation Time, Paid Holidays,...

    onsite, Springfield, IL, United States
    $34k/yrFull TimeJunior (<2 years)
  • Spencer Gifts

    Spencer Gifts

    a month ago

    Senior assistant store manager

    Hourly rate ranges from $19.00 - $19.25 per hour and is dependent upon qualifications and experience. Benefits include: Company Paid Sick Time, Illinois Paid Leave, Paid Vacation Time, Paid Holidays,...

    onsite, Springfield, IL, United States
    $38k/yrFull TimeSenior (5+ years)
  • Carrols Corporation

    Carrols Corporation

    a month ago

    Assistant manager

    Burger King® Assistant Manager Bring the flavor. Bring the fire. Grow the team. Welcome to the Flame-Grilled Life. At Burger King®, our Assistant Managers (AMs) play a critical role in driving...

    onsite, Springfield, IL, United States
    Full TimeJunior (<2 years)
  • Domino's

    Domino's

    a month ago

    Assistant manager(09191) - 3100 west iles ave.

    Job Description Domino's Pizza is seeking an energetic and customer-focused Assistant Manager to join our team at our 3100 West Iles Ave. location in Springfield, United States. As an Assistant...

    onsite, Springfield, IL, United States
    Full TimeJunior (<2 years)
  • Domino's

    Domino's

    a month ago

    Assistant manager (09192)660 south fifth st.

    Job Description We are seeking a dynamic and organized Assistant Manager to join our team in Springfield, United States. As an Assistant Manager, you will play a crucial role in supporting the...

    onsite, Springfield, IL, United States
    Full TimeJunior (<2 years)
  • Illinois Attorney General

    Illinois Attorney General

    a month ago

    Office assistant, accounting, springfield, #26-34

    Summary of Duties and Responsibilities Maintains and distributes office supplies; answers telephone and completes duplication requests. Receives in-coming correspondence; opens, time or date stamps,...

    onsite, Springfield, IL, United States
    $46k – $59k/yrFull TimeJunior (<2 years)
  • Hanson Professional Services Inc.

    Hanson Professional Services Inc.

    a month ago

    Administrative assistant

    Hanson Values Integrity Commitment Quality Relationships Innovation If you’re looking for a firm that encourages innovative thinking and challenges you every day, with an opportunity to learn and...

    onsite, Springfield, IL, United States
    $40k – $50k/yrFull TimeNo Skills

10,000,000+ more jobs available!