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Onsite Administrative Assistant jobs in Chicago, Illinois, USA

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Administrative Assistant Jobs in Chicago — On-Site Role with Growth Opportunities

Chicago's business community continues to grow, creating strong demand for skilled professionals who can keep offices running smoothly. We currently have 500+ on-site administrative assistant jobs in Chicago open for motivated candidates ready to support dynamic teams. This on-site opportunity offers a chance to build a stable career while contributing to the city's thriving corporate landscape.

Successful candidates typically bring strong organizational skills, attention to detail, and proficiency with office software such as Microsoft Office and scheduling tools. Clear written and verbal communication, the ability to multitask under pressure, and a proactive approach to problem-solving set top applicants apart. Employers looking to hire an administrative assistant often prioritize reliability and a professional demeanor, along with experience managing calendars, correspondence, and general office operations.

On-site administrative assistant positions in Chicago typically involve daily collaboration with managers and colleagues within a traditional office environment, fostering strong team relationships and immediate support. The local job market remains robust, with companies across finance, healthcare, and professional services actively seeking dependable administrative talent. This steady demand makes Chicago an excellent place to pursue administrative assistant vacancies with long-term career potential.

If you're ready to take the next step in your administrative career, explore the latest administrative assistant jobs in Chicago through Global Work AI. Our platform connects motivated professionals with employers eager to fill open positions quickly. Take charge of your career path and discover new opportunities waiting for you today.

Frequently Asked
Questions

Everything you need to know about
finding your next role
  • What is the average salary for an administrative assistant in Chicago?

    In Chicago, an administrative assistant typically earns around the low-to-mid $40,000s per year, though pay can move higher with specialized duties, larger employers, or strong scheduling and coordination experience. Local wages also vary by industry, from healthcare and legal offices to corporate and nonprofit settings across Illinois. Hourly rates often reflect full-time, on-site expectations and may include benefits. When comparing listings, review the full package, since overtime, commute time, and paid time off can affect overall value as much as base pay.
  • What skills and qualifications are needed for an administrative assistant role?

    Employers in Chicago usually look for strong organization, clear written communication, calendar management, and a steady customer-service mindset. A high school diploma is often the baseline, while some roles prefer an associate degree or prior office support experience. Accuracy with data entry, confidentiality, and the ability to juggle several tasks at once are important in an on-site administrative assistant position. In many cases, reliability and professionalism matter as much as formal training, so it helps to review requirements in current Illinois job postings.
  • What are the main responsibilities of an on-site administrative assistant?

    Day-to-day work often centers on keeping the office running smoothly: answering phones, greeting visitors, managing mail, scheduling meetings, preparing documents, and maintaining records. In an on-site administrative assistant role in Chicago, you may also help coordinate supplies, support team communication, and handle basic billing or filing tasks. Because the work happens in person, responsiveness and attention to detail are especially valuable. The exact mix depends on the department, so it is useful to compare duties across nearby listings before applying.
  • What does the hiring process usually look like for an administrative assistant job in Chicago?

    Most employers start with an online application and resume review, followed by a phone or video screen before an in-person interview. For administrative assistant jobs in Chicago, some companies also include skills tests for typing, Microsoft Office, scheduling, or data entry. Larger organizations in Illinois may ask for references and a background check before extending an offer. The process is usually fairly direct, but timelines vary by employer, so reviewing recent postings can help you see what is most common in the local market.
  • Can entry-level candidates apply for an administrative assistant position, or is prior office experience required?

    Entry-level candidates can absolutely apply, and many Chicago employers are open to hiring for an administrative assistant role if the applicant shows strong basic office skills and a professional attitude. Prior experience helps, but it is not always required, especially for smaller businesses, schools, nonprofits, or entry-level support openings. Familiarity with phone etiquette, scheduling, and document handling can make a résumé stronger. If you are just starting out, compare junior listings and look for transferable skills from retail, customer service, or campus work.
  • What software and office tools should an administrative assistant know?

    Most employers expect comfort with Microsoft Office, especially Word, Excel, Outlook, and PowerPoint, plus shared calendars and email systems. Many Chicago offices also use Google Workspace, Teams, Zoom, and document management platforms. For an administrative assistant, basic printer, scanner, and copier use still matters, along with careful data entry and file organization. Some positions may ask for experience with CRM or scheduling tools as well. Knowing the common platforms used in Illinois workplaces can make it easier to match your skills to open roles.
  • How can an administrative assistant grow into office manager, executive assistant, or HR support roles?

    Career growth usually comes from taking on more responsibility, building trust, and learning the systems that keep an office organized. An administrative assistant in Chicago can move toward office manager, executive assistant, or HR support work by strengthening project coordination, reporting, payroll basics, onboarding tasks, and communication with leadership. Certifications in office administration, HR, or software tools can also help. The best next step is to compare skill requirements across related listings so you can spot which abilities are most valued in your target path.

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500+ jobs found

  • Ann & Robert H. Lurie Children's Hospital of Chicago

    Ann & Robert H. Lurie Children's Hospital of Chicago

    Today

    Administrative assistant - clinical and academic - orthpaedics

    Job Description Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and...

    onsite, Chicago, IL, United States
    $38k – $57k/yrFull TimeNo Skills
  • Barnes & Thornburg LLP

    Barnes & Thornburg LLP

    Today

    Labor & employment legal administrative assistant

    SUMMARY Supports key senior partner team in helping to manage dynamic practice, including maintaining positive and routine contact with clients, attorneys and staff. Performs a variety of secretarial...

    onsite, Chicago, IL, United States
    Full TimeSenior (5+ years)
  • Cook County

    Cook County

    Today

    Administrative assistant iii - medical education administration

    PLEASE BE ADVISED that this position is covered by the collective bargaining agreement between Cook County and the Retail, Wholesale and Department Store Union Local 200 (RWDSU – 200). Pursuant to...

    onsite, Chicago, IL, United States
    $65k/yrFull TimeMiddle (2-4 years)
  • f98dcc65-de04-4653-a85c-aa231d5992ae

    f98dcc65-de04-4653-a85c-aa231d5992ae

    2 days ago

    Executive administrative assistant

    POSITION SUMMARY: The Executive Administrative Assistant provides high-level administrative, operational, and governance support to the President/Chief Executive Officer and Chief Operating Officer....

    onsite, Chicago, IL, United States
    Full TimeSenior (5+ years)
  • Lurie Children's Hospital

    Lurie Children's Hospital

    2 days ago

    Administrative assistant - clinical and academic

    Job Description Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and...

    onsite, Chicago, IL, United States
    $38k – $57k/yrFull TimeNo Skills
  • Avant Communications LLC

    Avant Communications LLC

    2 days ago

    Executive assistant office manager

    Position Overview: We are seeking a highly organized, proactive, and resourceful Executive Assistant / Office Manager to join our team. This dual-role position is essential in ensuring the seamless...

    onsite, Chicago, IL, United States
    Full TimeNo Skills
  • The Habitat Company

    The Habitat Company

    2 days ago

    Assistant community manager

    Job Details Job Location: 400 East Randolph Condominium Assoc - Chicago, IL Position Type: Full Time Salary Range: $30.00 - $30.00 Hourly Job Shift: Day Job Category: Property Management The Habitat...

    onsite, Chicago, IL, United States
    $60k/yrFull TimeJunior (<2 years)
  • Edelman

    Edelman

    2 days ago

    Assistant producer

    We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all, reflects and represents the world in which we live, and fosters trust, collaboration and belonging....

    onsite, Chicago, IL, United States
    $50k – $70k/yrFull TimeJunior (<2 years)
  • Lurie Children's Hospital

    Lurie Children's Hospital

    3 days ago

    Administrative assistant -academic, neonatology

    Job Description The Administrative Assistant performs a wide range of administrative support responsibilities for leaders to help facilitate the efficient operation of the Unit/Department/Division....

    onsite, Chicago, IL, United States
    $38k – $57k/yrFull TimeNo Skills
  • One Hope United

    One Hope United

    3 days ago

    Executive assistant to the president & ceo

    Executive Assistant to the President & CEO Reporting to the President & Chief Executive Officer, the Executive Assistant provides comprehensive administrative and operational support to the CEO and...

    onsite, Chicago, IL, United States
    Full TimeSenior (5+ years)
  • Associa

    Associa

    5 days ago

    Assistant community association manager

    Gold Coast Community needs Assistant Community Manager is responsible for providing clerical and administrative support to the Community Manager(s). The Assistant Community Manager is the liaison to...

    onsite, Chicago, IL, United States
    $60k – $70k/yrFull TimeJunior (<2 years)
  • Old Second National Bank

    Old Second National Bank

    5 days ago

    Facilities assistant

    Who We Are At Old Second, you're first! For more than 150 years, Old Second has consistently put businesses and individuals throughout the Chicago area first, and we're only getting started. With...

    onsite, Chicago, IL, United States
    $37k – $46k/yrFull TimeJunior (<2 years)
  • Pilsen Wellness Center

    Pilsen Wellness Center

    5 days ago

    Administrative assistant - administration

    Job Summary Pilsen Wellness Center is seeking a dedicated administrative professional to provide high-quality administrative support to staff and families. The administrative assistant manages...

    onsite, Chicago, IL, United States
    $35k/yrFull TimeNo Skills
  • North Lawndale College Prep Charter High School

    North Lawndale College Prep Charter High School

    6 days ago

    Assistant principal

    POSITION SUMMARY (Assistant Principal): The Assistant Principal is a dynamic and mission-driven educational leader who supports the Principal in managing the school's day-to-day operations while...

    onsite, Chicago, IL, United States
    Full TimeLead / Manager
  • Lyric Opera of Chicago

    Lyric Opera of Chicago

    6 days ago

    Executive assistant, development

    REPORTS TO: Chief Development Officer STATUS: Full-time, Exempt ABOUT LYRIC OPERA Through artistic excellence coupled with innovative, relevant programming; initiatives to connect with and grow new...

    onsite, Chicago, IL, United States
    $60k – $67k/yrFull TimeMiddle (2-4 years)
  • Cook County

    Cook County

    6 days ago

    Executive assistant - cchhs

    Applicants may apply for this position by submitting a resume/ CV to the following email address: mgmtrecruit@cookcountyhhs.org . When submitting a resume/CV by email, you must include the job title...

    onsite, Chicago, IL, United States
    Full TimeSenior (5+ years)
  • Lurie Children's Hospital

    Lurie Children's Hospital

    7 days ago

    Administrative assistant - clinical and academic - orthpaedics

    Job Description Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and...

    onsite, Chicago, IL, United States
    $38k – $57k/yrFull TimeNo Skills
  • Northwestern Memorial Healthcare

    Northwestern Memorial Healthcare

    8 days ago

    Administrative assistant i - interpretation services, full-time, days

    Company Description At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the...

    onsite, Chicago, IL, United States
    $36k – $49k/yrFull TimeJunior (<2 years)
  • Chicago Public Schools

    Chicago Public Schools

    10 days ago

    Temporary assistant principal

    CLASS TITLE: Assistant Principal CHARACTERISTICS OF THE CLASS: Under the direction of the school principal, takes charge of the school in the absence of the school principal, and assists in the...

    onsite, Chicago, IL, United States
    Full TimeJunior (<2 years)
  • M

    Mother McAuley Liberal Arts H S

    12 days ago

    Executive assistant to the principals office

    Position Type: Support Staff/ Exec. Asst. to Principal & Administration Date Posted: 9/28/2026 Location: Mother McAuley Liberal Arts High School Date Available: 11/02/2026 Closing Date: 10/15/2026...

    onsite, Chicago, IL, United States
    Full TimeMiddle (2-4 years)
  • GGP

    GGP

    12 days ago

    Administrative assistant

    Location Ala Moana Center (H) - 1450 Ala Moana Blvd, #1290 Business Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets,...

    onsite, Chicago, IL, United States
    $44k – $58k/yrFull TimeJunior (<2 years)
  • Brookfield Properties

    Brookfield Properties

    12 days ago

    Administrative assistant

    Location Ala Moana Center (H) - 1450 Ala Moana Blvd, #1290 Business Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets,...

    onsite, Chicago, IL, United States
    $44k – $58k/yrFull TimeJunior (<2 years)
  • University of Chicago

    University of Chicago

    12 days ago

    Project assistant iii

    Department BSD MED - Hematology and Oncology - Administrative Support About the Department The Section of Hematology/Oncology has a proud and long tradition of excellence in research-based patient...

    onsite, Chicago, IL, United States
    $45k – $65k/yrFull TimeJunior (<2 years)
  • UG2

    UG2

    12 days ago

    Administrator assistant

    The Administrative Assistant is responsible for various administrative and clerical duties that support the day-to-day operation. UG2 is seeking a highly professional, enthusiastic, and...

    onsite, Boston, MA, United States
    Full TimeJunior (<2 years)
  • QUEST FOOD MANAGEMENT SERVICES LLC

    QUEST FOOD MANAGEMENT SERVICES LLC

    14 days ago

    Administrative assistant

    Position Summary The Administrative Assistant plays a crucial role in ensuring the smooth operation. This position is responsible for providing comprehensive administrative support to various...

    onsite, Chicago, IL, United States
    Part TimeNo Skills
  • HSBC Global Services Limited

    HSBC Global Services Limited

    15 days ago

    Sr office manager & executive assistant

    Our purpose – Opening up a world of opportunity – explains why we exist. Here at HSBC we use our unique expertise, capabilities, breadth and perspectives to open up new kinds of opportunity for our...

    onsite, Chicago, IL, United States
    Full TimeSenior (5+ years)
  • Blue Trust Inc

    Blue Trust Inc

    16 days ago

    Administrative assistant

    About Blue Trust For more than 45 years, Blue Trust advisors have applied biblical wisdom and technical expertise to help clients make wise financial decisions to experience clarity and confidence...

    onsite, Chicago, IL, United States
    $52k – $62k/yrFull TimeJunior (<2 years)
  • Ann & Robert H. Lurie Children's Hospital of Chicago

    Ann & Robert H. Lurie Children's Hospital of Chicago

    16 days ago

    Administrative assistant sr - academic

    Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly...

    onsite, Chicago, IL, United States
    $42k – $66k/yrFull TimeEntry with Degree
  • Chicago Public Schools

    Chicago Public Schools

    19 days ago

    Executive assistant, network 1

    Chicago Public Schools (CPS) is one of the largest school districts in the United States, serving over 330,000 students in 600+ schools and employing nearly 36,000 people, most of them teachers. CPS...

    onsite, Chicago, IL, United States
    Full TimeSenior (5+ years)
  • JPMorgan Chase & Co.

    JPMorgan Chase & Co.

    20 days ago

    Executive administrative assistant

    Demonstrate your proven track record supporting business leaders in a fast-paced environment, developing strong partnerships, delivering exceptional administrative execution and consistently finding...

    onsite, Chicago, IL, United States
    Full TimeMiddle (2-4 years)
  • CAA Club Group

    CAA Club Group

    21 days ago

    Assistant to the managing partner - caa portas

    Job Description CAA Portas, a division of leading entertainment and sports agency Creative Artists Agency (CAA), is the leading management consulting firm dedicated to sport. At CAA Portas, we...

    onsite, Chicago, IL, United States
    Full TimeJunior (<2 years)
  • UBS

    UBS

    21 days ago

    Executive team assistant

    KEY RESPONSIBILITIES The Client Associate will act in an Executive Assistant capacity serving as the operational backbone of the team, ensuring seamless execution of administrative, client-facing,...

    onsite, Chicago, IL, United States
    $60k – $70k/yrFull TimeNo Skills
  • Metropolitan Family Services

    Metropolitan Family Services

    21 days ago

    Executive assistant

    We are now hiring for a full-time Executive Assistant to join our Headquarters Team! SALARY: The average starting salary for this position will fall in the range of $50,400 and $55,800 annually....

    onsite, Chicago, IL, United States
    $50k – $56k/yrFull TimeJunior (<2 years)
  • University of Chicago

    University of Chicago

    22 days ago

    Access services reserves processing assistant

    Department Library DLL - User Serv - Access Services About the Department Widely known as guardian of one of the largest academic library collections in North America, the University of Chicago...

    onsite, Chicago, IL, United States
    $39k – $46k/yrFull TimeJunior (<2 years)
  • Archdiocese of Chicago

    Archdiocese of Chicago

    23 days ago

    Floating administrative assistant

    The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The...

    onsite, Chicago, IL, United States
    $46k – $57k/yrFull TimeSenior (5+ years)
  • University of Chicago

    University of Chicago

    23 days ago

    Reader services and administrative assistant

    Department Library R & L - SCRC Public Services About the Department Widely known as guardian of one of the largest academic library collections in North America, the University of Chicago Library is...

    onsite, Chicago, IL, United States
    $42k – $61k/yrFull TimeJunior (<2 years)
  • Lurie Children's Hospital

    Lurie Children's Hospital

    24 days ago

    Administrative assistant sr - academic

    Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly...

    onsite, Chicago, IL, United States
    $42k – $66k/yrFull TimeLead / Manager
  • Related

    Related

    25 days ago

    Administrative assistant

    Responsibilities Are you passionate about building strong connections with people? Are you looking to find more than just a job – rather a career filled with purpose? Do you want to make an impactful...

    onsite, Chicago, IL, United States
    $36k – $39k/yrFull TimeEntry with Degree
  • Flourish Research

    Flourish Research

    a month ago

    Administrative assistant

    About Us: Flourish Research is where clinical trials thrive. Flourish Research is one of the industry’s most progressive and diversified clinical trial organizations, with strong capabilities across...

    onsite, Chicago, IL, United States
    $42k – $46k/yrFull TimeJunior (<2 years)
  • F.H. Paschen

    F.H. Paschen

    a month ago

    Administrative assistant

    F.H. Paschen has over 115 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations...

    onsite, Chicago, IL, United States
    $40k – $55k/yrFull TimeJunior (<2 years)

10,000,000+ more jobs available!