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  4. Administrative Assistant

Onsite Administrative Assistant jobs in Miami, Florida, USA

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  • Sun
    • 1:00 PM - 2:00 PM

      Senior Product Manager Interview

      Sarah Jenkins

    • 2:30 PM - 3:00 PM

      Initial Interview

      Alex Chen

  • Mon
    • 11:00 AM - 11:15 AM

      Product Manager Interview

      David G. (Hiring Manager)

    • 4:15 PM - 5:15 PM

      First Round Interview

      Sophie L.

  • Tue
    • 1:20 PM - 1:45 PM

      Introductory Interview

      Marta W.

    • 2:30 PM - 3:00 PM

      Kick-off Interview

      Daria (HR)

  • Wed
    • 1:00 PM - 1:45 PM

      Qualifying Interview

      James Miller

    • 5:30 PM - 6:00 PM

      Discovery Interview

      Chris V.

  • Thu
    • 2:30 PM - 3:00 PM

      First Interview

      Michael T.

    • 4:00 PM - 5:00 PM

      Interview

      Den

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On-Site Administrative Assistant Jobs — Discover Opportunities in Miami

Miami's business community is actively seeking qualified candidates for administrative assistant jobs in Miami, with 399 open positions available right now. This on-site role offers a great opportunity for professionals ready to support growing offices across South Florida. As companies expand, demand for skilled office support continues to rise.

The most sought-after candidates bring strong organizational skills, proficiency with scheduling tools, and excellent written and verbal communication. Experience with Microsoft Office Suite, accurate data entry, and the ability to multitask under pressure make a candidate stand out. Employers reviewing administrative assistant vacancies often prioritize those who can manage calendars, coordinate meetings, and handle correspondence with professionalism and discretion.

On-site roles like this one typically involve direct collaboration with teams in fast-paced offices, from healthcare to finance and logistics. Miami's thriving economy and steady business growth continue to drive demand, making it an ideal market for employers looking to hire an administrative assistant or for job seekers seeking a stable career path.

If you're ready to take the next step in your career, Global Work AI connects talented professionals with top employers offering administrative assistant positions across Miami. Explore current openings and find the right fit for your skills and ambitions today.

Frequently Asked
Questions

Everything you need to know about
finding your next role
  • What is the average salary for an administrative assistant in Miami?

    Pay for an administrative assistant in Miami typically falls in the mid-$30,000s to mid-$40,000s per year, with higher offers in law, healthcare, finance, and other fast-paced local industries. Compensation can move up with bilingual ability, calendar coordination, travel support, and polished client service. On-site positions in Miami may also vary by company size, benefits, and overtime expectations. To gauge a fair range, compare current postings and note whether employers mention reception duties or broader office support.
  • What skills and qualifications do employers look for in an administrative assistant role?

    Employers usually want strong organization, clear communication, time management, and careful attention to detail. For an administrative assistant role in Miami, being dependable in a busy office setting matters just as much as technical ability. Many teams look for a high school diploma or equivalent, while some prefer additional coursework or a degree for more complex support work. Professional phone etiquette, discretion with confidential information, and flexibility with daily priorities are also valued. Reviewing current local listings can help you match your background to what Miami employers emphasize most.
  • What are the main responsibilities of an administrative assistant in an on-site office role?

    Daily work often includes answering calls, greeting visitors, handling mail, scheduling meetings, filing records, preparing documents, and keeping the office running smoothly. In an on-site environment, an administrative assistant may also coordinate supplies, support managers with travel or expense tasks, and help with meeting setup. In Miami offices, customer-facing duties can be especially important in industries that serve clients in person. The exact mix depends on the team, so it helps to compare job descriptions and see whether the role leans more toward reception, coordination, or general office support.
  • Do I need previous office experience to get an administrative assistant job in Miami?

    Not always. Some Miami employers hire candidates with customer service, retail, hospitality, or call center backgrounds because those jobs build communication and scheduling skills that transfer well. Entry-level administrative assistant openings may focus more on reliability, basic computer use, and a professional attitude than years in an office. That said, prior exposure to filing systems, scheduling tools, or front desk work can strengthen an application. If you are newer to office work, look for listings that mention training, junior support, or entry-level responsibilities.
  • What does the hiring process usually look like for an administrative assistant position?

    The process often starts with an application and resume review, followed by a phone screen or short interview. For an administrative assistant job in Miami, employers may then invite candidates to an on-site interview to observe professionalism, communication style, and comfort in a real office environment. Some companies also use skills tests for typing, scheduling, data entry, or Microsoft Office. Larger organizations may include a second interview with a hiring manager or team lead. Reading recent job posts can give you a good sense of how formal the process is for each employer.
  • What software and computer skills are needed for an administrative assistant in a Miami office?

    Most offices expect solid skills in Microsoft Word, Excel, Outlook, and calendar tools, plus confidence with email, file sharing, and data entry systems. An administrative assistant in Miami may also use Google Workspace, Zoom, Teams, or scheduling platforms, depending on the employer. Fast, accurate typing and basic spreadsheet knowledge are common requirements, especially when handling reports or contact lists. Some workplaces also want familiarity with CRM or accounting software. Checking current Miami openings can show which programs appear most often and help you focus your prep on the right tools.
  • How can an administrative assistant grow into an office manager or executive assistant role?

    Growth usually comes from building trust, learning the business, and taking on more complex responsibilities over time. Strong administrative assistants often move into office manager roles by handling budgeting, vendor coordination, onboarding, and process improvement. Others become executive assistants by supporting senior leaders with travel, scheduling, communication, and confidential projects. In Miami, bilingual ability and experience in larger, client-facing offices can open more paths. Developing advanced Excel, reporting, and project coordination skills can make the transition smoother, so it helps to track which abilities appear in related openings.

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399 jobs found

  • Harbor Group Management

    Harbor Group Management

    Today

    Assistant property manager, multifamily

    Assistant Property Manager Harbor Group Management Company is a multi-billion dollar real estate investment and property management firm. As we continue to grow, we are looking for passionate, goal...

    onsite, Miami, FL, United States
    Full TimeJunior (<2 years)
  • Spencer Gifts

    Spencer Gifts

    Today

    Assistant store manager - spirit

    Hourly rate ranges from $17.25 - $17.50 per hour and is dependent upon qualifications and experience. Benefits include: Set-Up and Tear Down Premium Pay Programs, End of Season Premium Pay Program....

    onsite, Miami, FL, United States
    $35k – $35k/yrPart TimeJunior (<2 years)
  • JLL

    JLL

    a day ago

    Assistant facility manager

    JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are...

    onsite, Miami, FL, United States
    Full TimeNo Skills
  • START Center for Cancer Research

    START Center for Cancer Research

    2 days ago

    Clinical administrative assistant

    The START Center for Cancer Research (“START”) is the world’s largest early phase site network, fully dedicated to oncology clinical research. Throughout our history, START has provided hope to...

    onsite, Miami, FL, United States
    Full TimeMiddle (2-4 years)
  • EPIC Consultants Inc.

    EPIC Consultants Inc.

    2 days ago

    Administrative assistant

    We're Hiring! EPIC Consultants, Inc. | Miami, FL Part-Time | On-Site | Approximately 30 Hours Per Week Looking for More Than Just a Job? Come Grow With EPIC! At EPIC Consultants, Inc., we're looking...

    onsite, Miami, FL, United States
    Part TimeNo Skills
  • Extra Space Storage

    Extra Space Storage

    2 days ago

    Assistant store manager

    The Assistant Store Manager plays a pivotal role in supporting the daily operations of one or more self-storage locations, under the guidance of the District Manager and Store Manager. This role...

    onsite, Miami, FL, United States
    Full TimeJunior (<2 years)
  • 6

    66405237-d0be-4bdc-9f99-c2f78c73834e

    3 days ago

    Administrative assistant

    We are hiring! At Elevé Talents, we are looking for a Administrative Assistant with a dynamic, organized, and excellence-driven profile to support the operational and administrative management of the...

    onsite, Miami, FL, United States
    Full TimeJunior (<2 years)
  • Resourceful Talent Group

    Resourceful Talent Group

    5 days ago

    Assistant director – k–12 private school

    Our client, a small, student-centered K–12 private school, is seeking an Assistant Director who is approachable, adaptable, and ready to become an active part of its community! The ideal candidate...

    onsite, Miami, FL, United States
    Full TimeJunior (<2 years)
  • United Community Options of South Florida

    United Community Options of South Florida

    5 days ago

    Administrative assistant

    Miami Cerebral Palsy Residential Services has an immediate opening for an Administrative Assistant. The Administrative Assistant will provide essential support to managers and staff, ensuring smooth...

    onsite, Miami, FL, United States
    Full TimeJunior (<2 years)
  • Seaboard Marine

    Seaboard Marine

    5 days ago

    Administrative assistant – portmiami

    Long-term employment with opportunities for growth. Discover more about our organization, culture, and employee benefits by visiting this page. Explore life at Seaboard Marine:...

    onsite, Miami, FL, United States
    Full TimeJunior (<2 years)
  • UOMUOMUS

    UOMUOMUS

    6 days ago

    Sr. administrative assistant

    Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how...

    onsite, Miami, FL, United States
    Full TimeMiddle (2-4 years)
  • RANSOM EVERGLADES SCHOOL

    RANSOM EVERGLADES SCHOOL

    7 days ago

    Administrative assistant for college counseling

    Job Details: Job Location: UPPER SCHOOL - MIAMI, FL Salary Range: Undisclosed This is a 12-month (fiscal year) exempt staff position that reports to the Director of College Counseling. The scope of...

    onsite, Miami, FL, United States
    Full TimeEntry with Degree
  • Seaboard Marine

    Seaboard Marine

    8 days ago

    Marketing administrative assistant (bilingual) - floater

    Starting rate: $19 per hour Long-term employment with opportunities for growth. Discover more about our organization, culture, and employee benefits by visiting this page. We offer excellent benefits...

    onsite, Miami, FL, United States
    $38k/yrFull TimeJunior (<2 years)
  • AtlasBrands

    AtlasBrands

    9 days ago

    Executive assistant (chief of life)

    Executive Assistant (Chief of Life) at AtlasBrands | In-Person – Miami, FL (Brickell) About AtlasBrands AtlasBrands is a holding company building the next generation of DTC health and wellness...

    onsite, Miami, FL, United States
    Full TimeJunior (<2 years)
  • UOMUOMUS

    UOMUOMUS

    9 days ago

    Sr. administrative assistant - full time - nursing - or bascom palmer eye institute miam, fl

    Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how...

    onsite, Miami, FL, United States
    Full TimeMiddle (2-4 years)
  • Metropolitan Commercial Bank

    Metropolitan Commercial Bank

    9 days ago

    Facilities assistant

    Come Work With Us: Metropolitan Commercial Bank (“MCB” or the “Bank”) is a New York City–based, full-service commercial bank providing tailored banking solutions to businesses, institutions, and...

    onsite, Great Neck, NY, United States
    $45k – $50k/yrFull TimeJunior (<2 years)
  • University of Miami

    University of Miami

    9 days ago

    Executive assistant

    Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how...

    onsite, Miami, FL, United States
    Full TimeLead / Manager
  • Trivium

    Trivium

    10 days ago

    Executive assistant

    Job Description — ready to post Executive Assistant / Life Manager Location: Miami, FL (Brickell) — remote to start, in-person from October Type: Full-time, 1099 contractor Compensation:...

    onsite, Miami, FL, United States
    $50k – $70k/yrFull TimeJunior (<2 years)
  • ZRS Management

    ZRS Management

    12 days ago

    Assistant property manager

    Job Description: The Assistant Property Manager's primary responsibilities include motivating and encouraging the Leasing Consultants in leasing tasks; compiling, understanding and utilizing market...

    onsite, Miami, FL, United States
    Full TimeNo Skills
  • JPMorgan Chase & Co.

    JPMorgan Chase & Co.

    13 days ago

    Senior administrative assistant

    Become an integral part of the Business Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for...

    onsite, Miami, FL, United States
    Full TimeSenior (5+ years)
  • FVI School of Nursing and Technology

    FVI School of Nursing and Technology

    13 days ago

    Administrative assistant

    The Nursing Education Unit Administrative Assistant provides essential administrative and operational support to the nursing program. This role ensures smooth workflow for faculty, students, and...

    onsite, Miami, FL, United States
    Full TimeJunior (<2 years)
  • Mortenson

    Mortenson

    13 days ago

    Project administrative assistant - data center construction

    SUMMARY Mortenson is currently seeking Project Administrative Assistant with the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible,...

    onsite, Miami, FL, United States
    $49k – $67k/yrFull TimeMiddle (2-4 years)
  • Marriott

    Marriott

    13 days ago

    Administrative assistant sales

    POSITION SUMMARY Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests....

    onsite, Miami, FL, United States
    Full TimeNo Skills
  • Live Nation Entertainment

    Live Nation Entertainment

    14 days ago

    Ln concerts, executive assistant/booking coordinator

    Job Summary: WHO ARE WE? Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media &...

    onsite, Miami, FL, United States
    Full TimeSenior (5+ years)
  • New World Symphony

    New World Symphony

    15 days ago

    Part-time business development assistant (rental events)

    Company Description The New World Symphony (NWS) is where the future of orchestral music is envisioned, cultivated and shared. Under the direction of Artistic Director Stéphane Denève, its unique...

    onsite, Miami, FL, United States
    Part TimeJunior (<2 years)
  • University of Miami

    University of Miami

    16 days ago

    Sr. administrative assistant - full time - nursing - or bascom palmer eye institute miam, fl

    Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how...

    onsite, Miami, FL, United States
    Full TimeMiddle (2-4 years)
  • University of Miami

    University of Miami

    19 days ago

    Sr. administrative assistant

    Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how...

    onsite, Miami, FL, United States
    Full TimeMiddle (2-4 years)
  • State of Florida

    State of Florida

    20 days ago

    Administrative assistant i - 67034745

    Position Summary This position provides administrative and clerical support by serving as a primary point of contact for visitors and telephone inquiries, processing incoming and outgoing...

    onsite, Miami, FL, United States
    $35k – $40k/yrFull TimeJunior (<2 years)
  • CAA Club Group

    CAA Club Group

    20 days ago

    Assistant to the managing partner - caa portas

    Job Description CAA Portas, a division of leading entertainment and sports agency Creative Artists Agency (CAA), is the leading management consulting firm dedicated to sport. At CAA Portas, we...

    onsite, Chicago, IL, United States
    Full TimeJunior (<2 years)
  • JLL

    JLL

    20 days ago

    Assistant maintenance manager

    JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are...

    onsite, Miami, FL, United States
    Full TimeJunior (<2 years)
  • TrueNet Communications

    TrueNet Communications

    21 days ago

    Administrative assistant

    The Administrative Assistant provides support to managers and employees, assisting in daily office needs and managing our company’s general administrative activities. (This is meant to be a guide....

    onsite, Miami, FL, United States
    Full TimeJunior (<2 years)
  • Mount Sinai Medical Center

    Mount Sinai Medical Center

    21 days ago

    Executive assistant

    As Mount Sinai grows, so does our legacy in high-quality health care. Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an...

    onsite, Miami, FL, United States
    Full TimeSenior (5+ years)
  • YMP Real Estate Management LLC

    YMP Real Estate Management LLC

    23 days ago

    Personal assistant

    The Personal Assistant provides high-level administrative, operational, and personal support to a busy real estate professional/executive. This role requires someone who is exceptionally organized,...

    onsite, Miami, FL, United States
    Full TimeJunior (<2 years)
  • Spencer Gifts

    Spencer Gifts

    a month ago

    Senior assistant store manager

    Hourly rate ranges from $19.00 to $19.25 and is dependent upon qualifications and experience. Benefits include: Company Paid Sick Time, Paid Vacation Time, Paid Holidays, Bereavement Pay, Jury Duty...

    onsite, Miami, FL, United States
    $38k/yrFull TimeSenior (5+ years)
  • Baptist Health South Florida

    Baptist Health South Florida

    a month ago

    Executive assistant, corp quality & accred ops, ft, 8a-4:30p

    Baptist Health is the region's largest not-for-profit healthcare organization, with 12 hospitals, over 29,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and...

    onsite, Miami, FL, United States
    $48k – $60k/yrFull TimeMiddle (2-4 years)
  • Baptist Health South Florida

    Baptist Health South Florida

    a month ago

    Executive assistant 1, administration-bhm, ft, 8:30a-5p

    Baptist Health is the region's largest not-for-profit healthcare organization, with 12 hospitals, over 29,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and...

    onsite, Miami, FL, United States
    $48k – $61k/yrFull TimeMiddle (2-4 years)
  • Paper Street Media

    Paper Street Media

    a month ago

    Administrative assistant / front desk

    Who we are We are web-based video-on-demand networks with a focus on adult entertainment, based out of Downtown Miami. We are a group of creative souls with diverse backgrounds. If you are also a...

    onsite, Miami, FL, United States
    $36k/yrFull TimeNo Skills
  • Pretium

    Pretium

    a month ago

    Office coordinator/ executive assistant (miami) - pretium enterprise services

    Position/Title: Office Coordinator/Executive Assistant (Miami, FL) Pretium Pretium is a specialized investment firm focused on U.S. residential real estate, residential credit, and corporate credit....

    onsite, Miami, FL, United States
    Full TimeSenior (5+ years)
  • UOMUOMUS

    UOMUOMUS

    a month ago

    Administrative assistant

    Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how...

    onsite, Miami, FL, United States
    Full TimeJunior (<2 years)
  • JPMorgan Chase & Co.

    JPMorgan Chase & Co.

    a month ago

    Executive administrative assistant

    Join a team of administrative professionals who help Global Banking leaders operate effectively. You will build trusted partnerships, anticipate routine needs, and deliver reliable support that...

    onsite, Miami, FL, United States
    Full TimeMiddle (2-4 years)

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