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  4. Administrative Assistant

Onsite Administrative Assistant jobs in Birmingham, Alabama, USA

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  • Sun
    • 1:00 PM - 2:00 PM

      Senior Product Manager Interview

      Sarah Jenkins

    • 2:30 PM - 3:00 PM

      Initial Interview

      Alex Chen

  • Mon
    • 11:00 AM - 11:15 AM

      Product Manager Interview

      David G. (Hiring Manager)

    • 4:15 PM - 5:15 PM

      First Round Interview

      Sophie L.

  • Tue
    • 1:20 PM - 1:45 PM

      Introductory Interview

      Marta W.

    • 2:30 PM - 3:00 PM

      Kick-off Interview

      Daria (HR)

  • Wed
    • 1:00 PM - 1:45 PM

      Qualifying Interview

      James Miller

    • 5:30 PM - 6:00 PM

      Discovery Interview

      Chris V.

  • Thu
    • 2:30 PM - 3:00 PM

      First Interview

      Michael T.

    • 4:00 PM - 5:00 PM

      Interview

      Den

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Administrative Assistant Jobs in Birmingham — Exciting On-Site Opportunities Await

Birmingham's business community continues to expand, creating steady demand for skilled office support professionals. Employers across the city are actively hiring for administrative assistant jobs in Birmingham, with 125 open positions available for this on-site role. This growth reflects the strong need for organized, detail-oriented individuals who can keep offices running smoothly.

Successful candidates typically bring strong organizational skills, proficiency in scheduling and office software, and excellent written and verbal communication. Employers often look to hire an administrative assistant who can multitask effectively, manage calendars, and support multiple departments with professionalism. Attention to detail, discretion with confidential information, and a proactive attitude are highly valued traits in this field.

On-site administrative assistant positions in Birmingham typically involve daily interaction with teams, direct support for office operations, and hands-on coordination of meetings and documents. The local job market remains strong, as many companies prefer in-person collaboration for office-based roles, especially within finance, healthcare, and manufacturing sectors that dominate the region's economy. This steady demand makes Birmingham an appealing market for professionals seeking stable administrative assistant vacancies.

If you're ready to bring your organizational talents to a dynamic workplace, now is a great time to explore administrative assistant positions in Birmingham. Global Work AI connects motivated professionals with employers seeking dependable, skilled support staff. Take the next step in your career and discover opportunities that match your skills and ambitions today.

Frequently Asked
Questions

Everything you need to know about
finding your next role
  • What is the average salary for an administrative assistant in Birmingham?

    In Birmingham, Alabama, pay for an administrative assistant commonly falls around the mid-$30,000s to low-$40,000s per year, with hourly rates often landing near the high teens depending on experience, industry, and employer size. Healthcare, finance, and professional services may offer stronger compensation than smaller offices. On-site jobs can also include benefits such as health coverage, retirement contributions, and paid time off, which affect total value. Reviewing current local postings is the best way to compare salary ranges across similar office support roles.
  • What skills and qualifications are needed for an administrative assistant job in Birmingham?

    Employers in Birmingham usually look for strong communication, organization, time management, and attention to detail in an administrative assistant. A high school diploma is often the minimum, while some offices prefer an associate degree or prior office support experience. Reliable typing, customer service, and basic bookkeeping skills can also help. In many Alabama workplaces, professionalism and discretion matter just as much as technical ability. Candidates who understand scheduling, records handling, and routine business correspondence tend to stand out when reviewing local openings.
  • What does an administrative assistant do on a daily basis?

    The day often starts with managing calls, emails, calendars, and front-desk tasks, then moves into scheduling meetings, preparing documents, and handling records. In a Birmingham office, an administrative assistant may also greet visitors, coordinate deliveries, process expense paperwork, and support several team members at once. Priorities can shift quickly, so flexibility is important. Many positions mix clerical work with light project support, making the role a central part of day-to-day office operations. Comparing duties across listings can show how responsibilities vary by employer.
  • What are the typical work hours and work conditions for an on-site administrative assistant in Birmingham?

    Most on-site administrative assistant roles in Birmingham follow standard weekday business hours, commonly 8 a.m. to 5 p.m. or a similar schedule, though some employers may need earlier starts or occasional overtime. Work is usually office-based, with regular face-to-face interaction, computer use, phone coverage, and light filing or supply handling. The pace can range from steady to busy during peak periods. Because the role is location-specific, commuting time and workplace setup are worth considering when comparing openings in Alabama.
  • What software and office tools should an administrative assistant know how to use?

    Proficiency with Microsoft Office is expected in most Birmingham office jobs, especially Word, Excel, Outlook, and PowerPoint. Many employers also value experience with Google Workspace, scheduling platforms, PDF tools, and basic data-entry systems. Depending on the company, an administrative assistant may use customer relationship software, expense-tracking tools, or document management systems. Comfort with printers, scanners, phone systems, and video meeting platforms is useful too. Learning the tools listed in current job ads can help you match your skills to employer needs.
  • How is the hiring process for an administrative assistant job in Birmingham?

    Hiring usually begins with an application and resume review, followed by one or two interviews that focus on office experience, communication style, and handling priorities. Some Birmingham employers may include skills tests for typing, Excel, or scheduling scenarios, especially for busy front-office roles. References and background checks are also common in Alabama office settings. Applicants who can show clear examples of reliability and problem-solving often move forward faster. Checking recent listings can help you see which steps are most common in the local market.
  • How can an administrative assistant advance to office manager or executive assistant roles?

    Growth often comes from building trust, learning higher-level systems, and taking on more complex coordination work. In Birmingham, an administrative assistant can move toward office manager by gaining experience with budgeting, vendor communication, facilities coordination, and workflow oversight. Executive assistant paths usually require stronger calendar management, confidential communication, and direct support for senior leaders. Training in Excel, project tracking, and business writing can help too. Watching job titles in related roles is a practical way to identify the next skills employers expect.

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125 jobs found

  • Sterling Restaurants

    Sterling Restaurants

    Today

    Restaurant assistant general manager

    Restaurant Assistant General Manager Moe’s Southwest Grill | Sterling Restaurants Sterling Restaurants purpose is to help people realize and achieve their dreams. We’re looking for a hands-on...

    onsite, Birmingham, AL, United States
    $50k/yrFull TimeJunior (<2 years)
  • Captain D's

    Captain D's

    2 days ago

    Assistant restaurant manager

    At Captain D’s, our people are everything. We’ve built a culture that empowers and grows talent—because when our team thrives, so do we. 70% of our current General Managers were promoted from within!...

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)
  • Domino's

    Domino's

    3 days ago

    Assistant manager(05842) - 4527 valleydale rd.

    Job Description Overview: You were born to be the boss. We know. You get up in the morning and you make sure everyone else in the house is doing what they need to do. Then you go to work and you make...

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)
  • W. G. Yates & Sons Construction Company

    W. G. Yates & Sons Construction Company

    5 days ago

    Assistant project manager i (industrial)

    Executive Summary & Role Purpose W.G. Yates & Sons Construction Company is seeking an ambitious, detail-oriented Assistant Project Manager I (APM I) to support project execution within our Yates...

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)
  • Icahn Automotive Group

    Icahn Automotive Group

    5 days ago

    Assistant service manager

    Position Summary Support the service and tire team under the direction of the Manager, Store Service. Assist in driving sales across service labor, parts, tires, and fleet business and you provide...

    onsite, Birmingham, AL, United States
    $38k – $48k/yrFull TimeJunior (<2 years)
  • Fortis Property Management

    Fortis Property Management

    5 days ago

    Assistant manager

    Fortis Property Management Job Description Job Title: Assistant Community Manager Weekly Hours: 40 Department: Operations Prepared by: Human Resources Reports to: Community Manager Position Overview:...

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)
  • Hoar

    Hoar

    5 days ago

    Assistant safety manager

    The Assistant Safety Manager is responsible for overseeing the administration of the company Health and Safety Program (HSP) and contractual safety requirements to prevent and correct unsafe working...

    onsite, Birmingham, AL, United States
    Full TimeMiddle (2-4 years)
  • Domino's

    Domino's

    6 days ago

    Assistant manager(05375) - 1535 forestdale blvd

    Job Description As an Assistant Manager for Domino's, you are responsible for everything that happens during your shift. This includes all cost controls, inventory control, cash control and Customer...

    onsite, Birmingham, AL, United States
    Full TimeNo Skills
  • Spencer Gifts

    Spencer Gifts

    7 days ago

    Assistant store manager - spirit

    Hourly rate ranges from $16.75 - $17.25 per hour and is dependent upon qualifications and experience. Benefits include: Set-Up and Tear Down Premium Pay Programs, End of Season Premium Pay Program....

    onsite, Birmingham, AL, United States
    $34k – $35k/yrFull TimeJunior (<2 years)
  • Brasfield & Gorrie, LLC

    Brasfield & Gorrie, LLC

    7 days ago

    Assistant project manager- heavy civil

    Responsibilities Brasfield & Gorrie, a leading General Contractor in the Southeast, is searching for Assistant Project Managers (willing to travel and/or relocate) to join our growing heavy civil,...

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)
  • Hand Arendall Harrison Sale LLC

    Hand Arendall Harrison Sale LLC

    7 days ago

    Legal assistant - litigation

    SUMMARY We are seeking a highly motivated and organized legal assistant to join our team in the Birmingham office. As a legal assistant, you will be responsible for providing administrative support...

    onsite, Birmingham, AL, United States
    Full TimeNo Skills
  • Labcorp

    Labcorp

    7 days ago

    Lab assistant - microbiology

    Labcorp is a global leader in laboratory services, providing the insights and answers that help healthcare providers, patients, researchers, pharmaceutical companies and health systems make confident...

    onsite, Birmingham, AL, United States
    Full TimeNo Skills
  • UAB St. Vincent's

    UAB St. Vincent's

    7 days ago

    Apt - assistant physical therapist

    Position Overview Department: Acute Rehab Services Schedule: 8 hour shift, days Work Location: UAB St. Vincent's Birmingham Benefits for eligible positions only include: generous paid time off, paid...

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)
  • EssilorLuxottica Group

    EssilorLuxottica Group

    8 days ago

    Assistant manager

    Job Description Requisition ID: 951137 Store #: 003226 LensCrafters Position: Full-Time Total Rewards: Benefits/Incentive Information LensCrafters is a place for visionaries. We’ve got a vision for...

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)
  • TQL

    TQL

    9 days ago

    Administrative assistant – entry level

    DESCRIPTIONS & REQUIREMENTS About the role: As an Administrative Assistant for TQL, you play an integral role in the culture and employee experience in our satellite office. You will be responsible...

    onsite, Birmingham, AL, United States
    $40k/yrFull TimeJunior (<2 years)
  • Citi Trends

    Citi Trends

    10 days ago

    Assistant manager

    About Citi Trends Citi Trends is a leading off-price value retailer of apparel, accessories, and home trends dedicated to delivering great style and amazing brands at exceptional prices. We are...

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)
  • Roses

    Roses

    11 days ago

    Assistant store manager/key carrier

    Roses/Roses Express is seeking motivated individuals to support our Stores as we provide essential products at great values to the communities we serve. Summary As a Roses/Roses Express Assistant...

    onsite, Birmingham, AL, United States
    Full TimeNo Skills
  • Thompson Coburn LLP

    Thompson Coburn LLP

    12 days ago

    Legal administrative assistant

    Thompson Coburn, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of a full-time non-exempt Legal Administrative Assistant to join its Birmingham office....

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)
  • UAB St. Vincent's

    UAB St. Vincent's

    12 days ago

    Medical assistant - med group

    Position Overview Department: Cardiology Specialists of Birmingham Schedule: Monday - Friday, 7:30am-4:00pm (travel to satellite offices required) Work Location: UAB St. Vincent's Birmingham Benefits...

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)
  • The University of Alabama at Birmingham Portal

    The University of Alabama at Birmingham Portal

    12 days ago

    Heersink school of medicine - assistant dean for medical education administration - department of medical education

    Job Description Assistant Dean for Medical Education Administration Position Overview The Heersink School of Medicine (HSOM) seeks a collaborative, strategic, and results-oriented leader to serve as...

    onsite, Birmingham, AL, United States
    Full TimeMiddle (2-4 years)
  • L

    Landscape Workshop

    12 days ago

    Assistant controller

    The Assistant Controller is a key member of the Finance and Accounting team responsible for supporting accurate, timely, and GAAP-compliant financial reporting across a large, multi-state, private...

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)
  • Pep Boys

    Pep Boys

    12 days ago

    Assistant service manager

    Position Summary Support the service and tire team under the direction of the Manager, Store Service. Assist in driving sales across service labor, parts, tires, and fleet business and you provide...

    onsite, Birmingham, AL, United States
    $38k – $48k/yrFull TimeJunior (<2 years)
  • Elandis

    Elandis

    13 days ago

    Multifamily - assistant community manager - birmingham

    ELANDIS named as 2025 Best Places to Work In Multi-family is looking for experienced an Assistant Community Manager. At Elandis, you will be valued for your hard work and dedication. We offer...

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)
  • Morgan & Morgan, P.A.

    Morgan & Morgan, P.A.

    13 days ago

    Litigation assistant

    At Morgan & Morgan, the work we do matters. For millions of Americans, we’re their last line of defense against insurance companies, large corporations or defective goods. From attorneys in all 50...

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)
  • Hardy Corp

    Hardy Corp

    14 days ago

    Assistant project manager

    Position Summary The Assistant Project Manager (APM) supports the successful planning, coordination, and execution of construction projects by working closely with Project Managers, subcontractors,...

    onsite, Birmingham, AL, United States
    Full TimeEntry with Degree
  • Education Affiliates

    Education Affiliates

    14 days ago

    Administrative assistant -- pt

    Position Summary: Provides administrative support to the School President and Admissions Department or to a Department Director. Duties include general clerical, receptionist, and project-based work....

    onsite, Birmingham, AL, United States
    Part TimeNo Skills
  • Alexander Shunnarah Trial Attorneys

    Alexander Shunnarah Trial Attorneys

    14 days ago

    Legal assistant

    Why Work For Us Alexander Shunnarah Trial Attorneys is a rapidly growing personal injury law firm based in Alabama with offices across the nation. We handle complex cases and provide each attorney...

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)
  • Pyramid Global Hospitality

    Pyramid Global Hospitality

    15 days ago

    Assistant general manager - ag admin

    Pyramid Global Hospitality is a leading hospitality management company with a portfolio of more than 200 hotels and resorts and over 18,000 associates across the United States, Caribbean, and Europe....

    onsite, Birmingham, AL, United States
    $56k – $75k/yrFull TimeLead / Manager
  • Valvoline Inc

    Valvoline Inc

    16 days ago

    Assistant manager

    JOB LOCATION: 9648 Parkway E, BIRMINGHAM AL 35215 ALL ROADS LEAD TO THIS OPPORTUNITY The journey to Valvoline Instant Oil Change (VIOC) is different for everyone. Our employees are students, recent...

    onsite, Birmingham, AL, United States
    $39k/yrFull TimeJunior (<2 years)
  • Birmingham Jefferson Co

    Birmingham Jefferson Co

    17 days ago

    Human resources administrative assistant

    ABOUT THE BJCC For over 50 years, the Birmingham-Jefferson Convention Complex (BJCC) has served as a premier entertainment destination attracting a broad array of events across a diverse collection...

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)
  • Planet Fitness-United Fitness Partners

    Planet Fitness-United Fitness Partners

    18 days ago

    Club - assistant club manager

    Job Details Job Location: Birmingham AL Inverness - Birmingham, AL Salary Range: Undisclosed THE PLANET FITNESS MISSION We at Planet Fitness are here to provide a unique environment in which anyone,...

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)
  • The Triumph Group

    The Triumph Group

    21 days ago

    Assistant equipment manager

    Job Title: Assistant Equipment Manager Reports to: Equipment Manager FLSA Category: Nonexempt/Hourly Paid Position Compensation: $30.00 to $40.00 Per Hour Relocation: Club will assist with relocation...

    onsite, Birmingham, AL, United States
    $60k – $81k/yrFull TimeJunior (<2 years)
  • I-2-I Solutions, Inc.

    I-2-I Solutions, Inc.

    21 days ago

    Laboratory assistant | birmingham, al | part time

    About us I-2-I Solutions, Inc. is a Service-Disabled Veteran-Owned Small Business. We provide water quality testing and water management services to businesses, federal agencies, and healthcare...

    onsite, Birmingham, AL, United States
    $36k/yrPart TimeJunior (<2 years)
  • Hoffman & Hoffman Inc

    Hoffman & Hoffman Inc

    21 days ago

    Assistant project manager

    Job Overview: We are seeking a motivated and detail-oriented Assistant Project Manager to join our Critical Technologies team. This role will involve supporting Project Managers with the day-to-day...

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)
  • Take 5 Car Wash

    Take 5 Car Wash

    21 days ago

    Assistant site manager

    You are ready to run something. Here is your chance to prove it. The Assistant Site Manager role at Whistle Express is where leaders are made. You will work alongside the Site Manager to keep the...

    onsite, Birmingham, AL, United States
    Full TimeNo Skills
  • Legacy Community Federal Credit Union

    Legacy Community Federal Credit Union

    23 days ago

    Assistant branch manager

    Legacy Community Federal Credit Union is looking for the right candidate to join our team as a full time Assistant Branch Manager . Legacy is committed to assisting our members in the greater...

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)
  • Naphcare, Inc.

    Naphcare, Inc.

    a month ago

    Sales administrative assistant

    Overview NaphCare has an excellent opportunity for a Sales Administrative Assistant to join our Corporate Headquarters in Birmingham, AL. The Sales Administrative Assistant will be responsible for...

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)
  • ARLINGTON PROPERTIES LLC

    ARLINGTON PROPERTIES LLC

    a month ago

    Assistant community manager

    Job Details: Job Location: Colina WeHo - Birmingham, AL 35209 Position Type: Full Time Job Category: Real Estate Step Into Leadership – Join Arlington Properties as an Assistant Community Manager!...

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)
  • Legacy Community Federal Credit Union

    Legacy Community Federal Credit Union

    a month ago

    Executive assistant

    Legacy Community Federal Credit Union is looking for the right candidate to join our team as an Executive Assistant. Legacy is committed to assisting our members in the greater Birmingham area at one...

    onsite, Birmingham, AL, United States
    Full TimeMiddle (2-4 years)
  • R3C Norcross

    R3C Norcross

    a month ago

    Assistant manager irondale

    Job Descriptions Wingstop's mission is to serve the world flavor. Wingstop is the destination when you crave fresh never faked wings, hand-cut seasoned fries, and any of our famous sides. For people...

    onsite, Birmingham, AL, United States
    Full TimeJunior (<2 years)

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