Head of project admin

ACCIONA Energía is the biggest 100% renewable energy company with no fossil legacy in the world. With more than 30 years of experience and operations in 20 countries on five continents, ACCIONA Energía offers a wide portfolio of tailored energy solutions so that its corporate and institutional clients can meet their decarbonisation goals. This includes the development, engineering, construction, operation and maintenance of renewable power plants -mainly wind and photovoltaic technologies-, energy sales and management and marketing, energy services, self-consumption, electric mobility and new technologies such as storage and green hydrogen. ACCIONA Energía is governed by the most demanding environmental, social and corporate governance (ESG) criteria.

ACCIONA Energía is the world’s largest 100% renewable energy company with no fossil fuel legacy. With over 30 years of experience and a presence in more than 20 countries, we develop and operate wind, solar, storage, and other renewable and energy efficiency solutions. Our mission is to drive the global energy sector toward a sustainable future—protecting the energy needs of businesses and communities around the world.

In Southeast Asia, we’re growing fast. Present in the Philippines, Thailand and Vietnam, and currently adding a strong pipeline of new wind and solar projects, the region is a key priority for us. Join a team that’s building a cleaner future—locally and globally.

Job Description

Position Summary: Responsible for end-to-end management of project administration, with a strong focus on land rights documentation, legal permits, and payment system coordination. This role ensures seamless project operations.

Job Description

1. Documentation
   • Land Document Management: Oversee and control Land Reservation Agreements (LRA), Land Lease Agreements (LLA), and all land-related documents in both physical and digital formats
   • Bidding Support: Organize and prepare documentation for project bidding and PPA (Power Purchase Agreement) bidding proposals.
2. Team Management & Planning
   • Annual Planning: Draft and manage the yearly schedule for project administration activities.
   • Team Supervision: Lead and manage the Project Admin team to ensure accurate preparation of land and project documentation, while facilitating smooth cross-functional collaboration with internal stakeholders
   • Standardization: Design and issue standardized document forms for project SPVs in accordance with company policies and guidelines
3. Coordination & Financial Administration
   • Oversee the end-to-end project disbursement process and serve as the final administrative gatekeeper prior to system approval submission
   • Review and monitor cash advances and expense clearances via designated approval systems (e.g., ApprovalMax) to ensure budget compliance
   • Collaborate with the Land and GIS teams to track project progress and manage related documentation.
   • Coordinate with the Accounting department to verify monthly, periodic, and annual payments.
   • Work with other departments to support project cost tracking.
4. Reporting
   • Data Maintenance: Maintain up-to-date project cost tracking data and prepare summary status reports for land-related documentation (e.g., LRA, LLA)

Required Skills and Competencies

REQUIRED PROFILE

• Qualifications/Education: Bachelor’s Degree in any field (Degrees in Business Administration, Law, Management, or related fields are preferred)
• Languages/Level: Proficient in English
• Skills:
• Systematic Thinking: Ability to design, organize, and maintain document management standards in accordance with quality management principles
• Land Documentation Knowledge: Practical understanding of land rights and legal documents (e.g., Title Deeds, Land Lease Agreements (LLA), Land Reservation Agreements (LRA)) and the ability to verify document completeness
• Financial & System Literacy: Proficiency in Microsoft Excel and experience managing payments, cash advances, and expense clearing through ERP or online approval systems.
• High Attention to Detail: Required for managing critical legal and financial project documents with high accuracy
• Communication & Collaboration: Ability to work effectively with cross-functional teams
• Accountability & Time Management: Strong organizational skills to align with project schedules and ensure all administrative deliverables are completed on time.
• Experience: 5+ years of experience in Project Administration, Project Coordination, or Project Secretariat roles in real estate, renewable energy, infrastructure construction.

Why join ACCIONA Energía? Take on a role with a clear purpose and mission, contributing to a more sustainable and resilient world. We have been recognized as a Top Employer for our people practices, and we offer benefits that provide peace of mind. You’ll work in a supportive environment with opportunities to grow your career within a global organization. Are you ready to make an impact?

As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.

As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.